Assistant Facilities Manager

OCS; Dublin; Hybrid; EUR 60,000 - 80,000; Full time

Benefits offered by this job

Digital Learning

Retail Discounts via Wagestream (where

Flexible Pay Access (Wagestream)

Job summary

OCS UK & Ireland is seeking a Facilities Manager to provide end-to-end facility management for client sites. You will oversee hard and soft services, manage subcontractors and consultants, and drive energy efficiency while maintaining strong client relationships.

You will report to the OCS Facilities Manager and ensure compliance with health and safety standards, statutory obligations, and contract KPIs. The role requires leadership across regional initiatives and effective budget management.

Qualifications

• IOSH Managing Safely training completed.
• Legionella awareness training completed.
• Lean Sigma Six Yellow Belt training completed.
• Proficient with Microsoft Office applications.

Responsibilities

• Oversee subcontractors, service providers and consultants.
• Ensure Safe Systems of Work are issued and followed.
• Act as stakeholder for capital projects within their remit.
• Manage hard and soft services across sites.
• Drive energy management initiatives.
• Ensure accruals are prepared and reported for weekly meetings.
• Oversee self-delivery PMs for safety and compliance.
• Negotiate and maintain contracts with vendors.
• Meet KPI’s and SLA’s defined in the contract.
• Ensure statutory maintenance compliance in the region.
• Build relationships with OCS and client teams.
• Be point of escalation for facility managers and regional managers.
• Develop and implement regional initiatives for the account.
• Drive client-specific initiatives like benchmarking and best practices.
• Source and transfer best practices to the account.

Skills

IOSH Managing Safely

Legionella Awareness

Lean Sigma Six Yellow Belt

Microsoft Applications

Job description

About The Role:

The Role: To provide Facility Management to our clients’ sites, Reporting directly to the OCS Facilities Manager, The role has responsibility for the delivery of all Facility items such as Hard Services, Soft Services & Budget Management.

Key Responsibilities:

• Responsible for all Subcontractors, Service providers, and specialist consultants that services the contract.
• Ensure Safe Systems of Work are issued and adhered to for all activities.
• Act as Key Stakeholder for any Capital Projects associated for buildings under their remit.
• Overall Management of FM Hard Services and Soft Services
• Responsible for driving energy management initiatives
• Ensure all accruals and sent on time and accurate for weekly meetings.
• Responsible for ensuring all self-delivery PMs are completed safely, on time and in compliance with statutory obligations
• People Management – TBC
• Negotiate, renegotiate and maintain contracts with vendors.
• Responsibility for meeting KPI’s and SLA’s defined within the contract.
• Accountability for ensuring statutory maintenance is at 100% compliance in their region.
• Develop and maintain good relationships with internal and external OCS and Client colleagues.
• Point of escalation for clients Facility Manager & Regional Managers for their sites.
• Develop, implement and manage all regional initiatives and programs for the account.
• Drive client specific initiatives such as, benchmarking and best practices.
• Source, transfer and implement best practices to the account.

Ad-hoc Duties:

• Fire Warden
• Representing Client in correspondents with Landlords
• Attending Site Audits – HSQE, Cleaning Etc.

Essential Criteria:

• Completed IOSH Managing Safely Training Course
• Legionella Awareness Training
• Lean Sigma Six Yellow Belt Training Completed
• Microsoft applications

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment.

Why Work for OCS?:

Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.

Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.

Retail Perks: With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!

Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)