Accounts Payable Specialist – Ship Repair

Doyle Shipping Group; Ireland; On-site; EUR 30,000 - 36,000; Full time

Job summary

Doyle Shipping Group is seeking an organised Accounts Payable Assistant to join our Finance team in a busy ship repair environment. You will process supplier invoices, manage payments, and reconcile accounts for vessels and repair projects.

You will work with Stock, Operations, Project Managers and suppliers to ensure accurate coding, approvals and timely payments. Strong attention to detail and ability to handle high volumes are essential.

Qualifications

• Previous Accounts Payable, finance administration or similar experience.
• Strong attention to detail and accuracy.
• Good working knowledge of Microsoft Excel and Microsoft Office.
• Ability to process a high volume of transactions accurately.
• Strong organisational and time-management skills.
• Ability to prioritise workload and meet payment and month-end deadlines.
• Good communication skills and confidence dealing with suppliers and internal departments.
• Ability to investigate discrepancies and follow issues through to resolution.
• Ability to work both independently and as part of a Finance team.

Responsibilities

• Process and post supplier invoices and credit notes accurately and on a timely basis.
• Match invoices against purchase orders, delivery documentation and other supporting records.
• Assist with the setting up of the computerised PO system and roll out of a stock management system.
• Ensure invoices have the appropriate approval before payment.
• Identify and resolve invoice, pricing and purchase order discrepancies.
• Maintain accurate and up-to-date supplier accounts.
• Reconcile supplier statements and investigate outstanding items.
• Monitor outstanding invoices and ensure payment deadlines are met.
• Ensure supplier credit notes are received and correctly applied where required.
• Ensure materials, equipment, subcontractor costs and services are allocated to the correct vessel or repair job.
• Liaise with Project Managers, Purchasing and Operations to resolve missing purchase orders or coding information.
• Assist in ensuring all costs relating to repair projects are captured promptly and accurately.
• Support the Finance team with project/job cost reviews where required.
• Help identify invoices received after project completion or other costs that may require accrual.
• Set up and maintain supplier accounts in accordance with company procedures.
• Verify supplier details and ensure appropriate documentation and approvals are obtained for new suppliers or changes to supplier information.
• Respond professionally to supplier queries regarding invoices and payments.
• Maintain effective working relationships with key suppliers and subcontractors.
• Investigate aged or disputed supplier balances.

Skills

Attention to detail

Time management

Organisational skills

Communication skills

Excel skills

High-volume processing

Problem solving

Independent working

Tools

Microsoft Excel

Microsoft Office

Job description

Doyle Shipping Group is seeking an organised Accounts Payable Assistant to join our Finance team in a busy ship repair environment. You will process supplier invoices, manage payments, and reconcile accounts for vessels and repair projects.

You will work with Stock, Operations, Project Managers and suppliers to ensure accurate coding, approvals and timely payments. Strong attention to detail and ability to handle high volumes are essential.