Accounts Payable Administrator

Morgan McKinley; Dublin; On-site; EUR 32,000 - 44,000; Full time

Job summary

Morgan McKinley is seeking an Accounts Payable Administrator to manage timely input of supplier invoices in the iPOS system and oversee weekly payment runs. The role involves reconciliations with the general ledger, supplier set-ups, and resolving queries from internal and external stakeholders.

The ideal candidate will have strong organisational skills, the ability to meet deadlines, and excellent communication and analytical abilities.

Qualifications

• Must be able to meet strict payment deadlines.
• Excellent organisation and planning capabilities.
• Self-motivated and able to work independently.
• Strong communication and interpersonal skills.
• Proven ability to work in a team and build relationships.
• Solid analytical and problem-solving abilities.

Responsibilities

• Input supplier invoices accurately in the iPOS system for GL and VAT.
• Prepare weekly payment runs and reconcile with the general ledger.
• Set up new supplier accounts and perform compliance checks.
• Check expense claim forms for accuracy and process them.
• Communicate with departments on invoices awaiting approval or queries.
• Handle AP queries from internal and external parties.
• Investigate and resolve aged creditor balances to keep terms.
• Support standardisation and improvement of processes and controls.
• Provide timely admin support to the finance team.
• Assist auditors with information requests and queries.
• Reconcile AP items on balance sheet reconciliations.
• Prepare journals to correct AP reconciling items.
• Build strong relationships with internal customers and suppliers.

Skills

Deadline-driven

Organisation

Self-motivation

Communication

Teamwork

Analytical skills

Tools

iPOS

EFT

Swift payments

Job description

As an Accounts Payable Administrator you will be responsible for:

Your Responsibilities:

• Responsible for ensuring the timely input of supplier invoices on the iPOS system, ensuring that invoices are input accurately for GL and VAT purposes.
• Preparation of the weekly payment run, complete reconciliations between iPOS and the general ledger system.
• Setting up new supplier accounts and ensuring all compliance checks are carried out.
• Checking expense claim forms for accuracy and processing to the system.
• Communication with all departments on invoices waiting approval or under query.
• Manage accounts payable queries for both internal and external from suppliers.
• Investigating and resolving aged creditor balances to ensure creditor balances remain within agreed terms.
• Supporting the standardisation and improvement of processes, procedures and controls.
• Provision of timely administration support to the finance team.
• Assisting with queries and information requests from external and internal auditors.
• Assisting with reconciling AP items on balance sheet reconciliations.
• Preparation of journals to correct reconciling AP items.
• Building and maintaining strong, positive and collaborative relationships with internal customers, suppliers ensuring that service delivered is a constantly high standard.

Requirements:

Essential:

• Ability to work to strict payment deadlines.
• Good organisation and planning skills.
• Must be highly motivated, a self -starter and capable of working on their own initiative.
• Strong communication and interpersonal skills.
• Proven ability to work effectively as part of a team and build sustained positive relationships.
• Good analytic and problem solving skills.

Desired:

• Knowledge of iPOS would be an advantage.
• Knowledge of EFT and Swift payments would be an advantage.