Accounts Assistant

MEDITE SMARTPLY; Waterford; On-site; EUR 32,000 - 52,000; Full time

Job summary

MEDITE SMARTPLY in Waterford, Ireland, is seeking an experienced finance assistant to manage day-to-day transactions across accounts payable and receivable, maintain strong controls, and provide administrative support to business operations.

You will handle AR receipts, cashbook duties, AP invoices, bank reconciliations, and collaborate on system improvements and governance, with a focus on accuracy, deadlines, and cross-functional teamwork.

Qualifications

• At least 1 year experience in a high-volume, target driven manufacturing organization.
• Strong organisational skills and attention to detail.
• Ability to plan, schedule and prioritise work to ensure completion on time.
• Strong communication and relationship building skills.
• Track record of deadline management.

Responsibilities

• Manage accounts receivable and cashbook processes, ensuring accurate and prompt processing; provide support to AR team.
• Own the transport related accounts payable process and reconcile creditor statements; support AP team as needed.
• Uphold internal controls, financial policies and statutory requirements; maintain precise records for audit.
• Collaborate on system upgrades, process improvements and ad hoc finance projects across the MS Group.
• Work cross-functionally to align processes and support company objectives and continuous improvement.

Skills

Organisational skills

Attention to detail

Planning & prioritization

Communication

Relationship building

Deadline management

Manufacturing experience

Job description

Process the day to day financial transactions for both accounts payable and accounts receivable, maintaining robust financial controls, and delivering effective administrative support business operations.

Key Responsibilities:

Accounts Receivable and Cashbook

• Take complete responsibility for handling the accounts receivable customer receipts process for Smartply and Medite, ensuring they are processed accurately and promptly.
• Assist with suspense account releases, reconciliations, and resolving discrepancies.
• Manage all other cashbook transactions, including daily bank reconciliations.
• Provide cover and support to other AR team members as needed.

Accounts Payable

• Take full ownership of the transport related accounts payable process for Smartply and Medite, ensuring invoices are processed accurately and promptly, and creditor statements are regularly reconciled.
• Provide cover and support to other AP team members as needed, including processing further AP invoices and reconciling creditor statements.

Controls, Compliance & Governance

• Ensure adherence to all internal controls, financial policies, and statutory requirements.
• Maintain precise and accurate records to support audit and compliance requirements.

Business Support & Collaboration

• Contribute to wider business initiatives and projects, such as system upgrades, process improvements, ad hoc finance projects.
• Work collaboratively across the MS Group to align processes, support the completion of company objectives, and contribute to continuous improvement initiatives.

Typical knowledge, skills and experience -required to be proficient in the role:

• At least 1 year experience of a high-volume, target driven manufacturing organization
• Strong organisational skills and attention to detail.
• Ability to plan, schedule and prioritize work to ensure completion on time
• Strong communication and relationship building skills.
• Track record of deadline management