Workplace Operations & Vendor Relations Lead

Pengiklan Anonim; Jakarta Utara; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Pengiklan Anonim is seeking a Facility Coordinator to oversee the annual OPEX budget, manage end-to-end invoice processing, and coordinate procurement for office operations.

The role requires 2–4 years in Facility Coordination or General Affairs, strong English communication, and proficiency in Excel and ERP systems. The position is based in Jakarta with on-site work and opportunities for cost-control improvements.

Qualifications

• 2–4 years of experience in Facility Coordination, General Affairs, or Office Administration.
• Fluent and confident in spoken and written English for professional communication.
• Proficient in Microsoft Excel and administrative software/ERP systems.

Responsibilities

• Prepare, monitor, and manage the annual OPEX budget for workplace operations.
• Oversee end-to-end invoice processing, matching PO, GR, and vendor invoices.
• Handle high-volume vendor billing, petty cash, and financial reconciliation for facility services.
• Generate monthly OPEX reports, variance analyses, and cost-optimization recommendations.
• Serve as the primary contact for external vendors and service providers.
• Supervise vendor performance against SLAs and contract terms.
• Coordinate procurement requests, issue GR, and maintain inventory records.
• Oversee vehicle administration and compliance (STNK, KIR, permits).
• Draft weekly and monthly General Affairs reports and compliance logs.
• Support daily office operations and front-desk coordination.

Skills

Excel

VLOOKUP

Pivot Tables

Financial formulas

Education

Bachelor’s Degree

Tools

SAP

Oracle

Google Workspace

Job description

Pengiklan Anonim is seeking a Facility Coordinator to oversee the annual OPEX budget, manage end-to-end invoice processing, and coordinate procurement for office operations.

The role requires 2–4 years in Facility Coordination or General Affairs, strong English communication, and proficiency in Excel and ERP systems. The position is based in Jakarta with on-site work and opportunities for cost-control improvements.