Tender and Administration Manager

Caterpillar Brazil; Jakarta Pusat; On-site; IDR 420,000,000 - 660,000,000; Full time

Job summary

Caterpillar Inc. is seeking a Tender and Administration Manager to lead the complete tender lifecycle and coordinate cross-functional teams across Sales, Engineering, Operations, Supply Chain, Finance, and Legal to prepare and submit winning tenders while maintaining governance and risk controls.

You will also oversee administration services for the business, ensuring timely submissions and strong stakeholder engagement in a fast-paced environment.

Qualifications

• Minimum 5 years' experience in tender management, bid management, commercial management, project coordination or business development.
• Experience within manufacturing, engineering, rail, mining, industrial services or heavy industry environments.
• Strong commercial and financial acumen.
• Demonstrated experience preparing complex tenders and proposals.
• Excellent stakeholder management and communication skills.
• Strong analytical and problem-solving capability.
• Advanced Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Experience using ERP and CRM systems.
• The ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Managing the complete tender lifecycle from opportunity identification through to submission and contract award.
• Coordinating cross-functional teams to develop competitive and profitable tender responses.
• Reviewing tender documentation and identifying commercial, technical and operational risks.
• Developing tender schedules and ensuring submissions are delivered on time.
• Supporting pricing development, contract reviews and commercial risk assessments.
• Maintaining tender registers, reporting and bid governance processes.
• Managing customer queries and tender clarifications.
• Driving continuous improvement in tender management practices and win rates.
• Building strong relationships with customers, suppliers and internal stakeholders.
• Providing administration support to ensure efficient business operations.

Skills

Tender management

Stakeholder management

Analytical problem-solving

Communication skills

Prioritization

Tools

ERP systems

CRM systems

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Career Area: Product Support

Job Description: Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

About the business

A leading provider of rolling stock, infrastructure and advanced technologies for global rail customers. The company delivers locomotives and engines, trackwork, signaling, fasteners, and comprehensive locomotive and freight car services, along with aftermarket parts and recycling. Its technology portfolio includes data analytics, automation, connected assets, predictive maintenance and yard optimization tools.

About the role

As the Tender and Administration Manager, you will work closely with Sales, Engineering, Operations, Supply Chain, Finance and Legal teams to prepare and submit winning tenders while maintaining strong governance, risk management and customer engagement practices. You will also manage the administration support services for the business.

About You

• Minimum 5 years' experience in tender management, bid management, commercial management, project coordination or business development.
• Experience within manufacturing, engineering, rail, mining, industrial services or heavy industry environments.
• Strong commercial and financial acumen.
• Demonstrated experience preparing complex tenders and proposals.
• Excellent stakeholder management and communication skills.
• Strong analytical and problem-solving capability.
• Advanced Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Experience using ERP and CRM systems.
• The ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities of the Position

• Managing the complete tender lifecycle from opportunity identification through to submission and contract award.
• Coordinating cross-functional teams to develop competitive and profitable tender responses.
• Reviewing tender documentation and identifying commercial, technical and operational risks.
• Developing tender schedules and ensuring submissions are delivered on time.
• Supporting pricing development, contract reviews and commercial risk assessments.
• Maintaining tender registers, reporting and bid governance processes.
• Managing customer queries and tender clarifications.
• Driving continuous improvement in tender management practices and win rates.
• Building strong relationships with customers, suppliers and internal stakeholders.
• Providing administration support to ensure efficient business operations.

What We Offer

Our goal is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. Here you earn more than just a salary because we value your performance, we offer a total rewards package that provides benefits along with the potential for an annual bonus.

About Our Process

We're proud to build a workplace grounded in strong values, collaboration, and opportunity. We're looking for a motivated individual who not only meet the requirements of the role, but who are excited to contribute to our culture and shared success. As part of our commitment to safety and excellence, the recruitment process will include background checks such as police history, medical assessments, drug and alcohol testing.

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position.

Posting Dates: September 28, 2026 - October 11, 2026

Caterpillar is an Equal Opportunity Employer.

Qualified applicants of any age are encouraged to apply.

There's more to work at Caterpillar than just the work itself. We hire smart, friendly people and it shows in our culture. We hold ourselves to high standards and make sure our values of integrity, excellence, teamwork, commitment and sustainability come to life in the way we work.

We make sure our employees feel continuously challenged while also supported. We provide professional growth opportunities, including leadership programs.

We celebrate the diversity of our team, while also working together as one Caterpillar.

Our culture, like everything at our company, is made possible by each employee's contribution. Person by person, we create the environment we work in, and we are proud of the Caterpillar we've built.