Talent Engagement Analyst

The Palladium Group; Jakarta Pusat; On-site; IDR 821,318,000 - 1,186,348,000; Full time

Job summary

Palladium is seeking a Talent Engagement Analyst to provide administrative and coordination support for APAC recruitment. You will help organize processes, ensure timely and accurate recruitment practices, and focus on candidate experience across Jakarta and Kuala Lumpur.

You will coordinate interviews across time zones, prepare standard recruitment materials, and assist with onboarding, due diligence and reporting.

Qualifications

• Relevant tertiary qualification in HR, business admin, or related discipline.
• Minimum two years of experience in recruitment and HR.
• Strong calendar, document, task and deadline coordination with accuracy.
• Clear written and verbal communication; positive candidate experience.
• Discretion with confidential information and data handling.

Responsibilities

• Support posting of job ads across Palladium channels and LinkedIn.
• Maintain trackers, vacancy records and candidate files with accuracy.
• Coordinate interviews across time zones, calendars and panel availability.
• Prepare interview packs and candidate correspondence using templates.
• Assist with reference checks, police checks and safeguarding requirements.
• Assist with onboarding administration and documentation handovers.
• Support candidate searches and use approved systems for data entry.
• Summarise desktop research on talent markets for review.
• Provide recruitment progress updates to hiring managers and HR.
• Attend planning meetings and capture actions for records.
• Coordinate with APAC teams for role information and approvals.
• Enter recruitment data in HR systems and ensure data handling compliance.
• Assist with APAC guidelines and trainings and routine checks.
• Process invoices from service providers and prepare basic metrics.

Skills

Calendars coordination

Candidate experience

MS 365 apps

Communication skills

Confidentiality

Education

HR/Business admin degree

Equivalent practical experience

Tools

Outlook

Teams

Word

Excel

PowerPoint

Oracle/ATS

LinkedIn Recruiter

Job description

• Location: Jakarta, Indonesia or Kuala Lumpur, Malaysia
• This is a full-time and ongoing role
• To be considered for this position, you must have valid work rights in Indonesia or Malaysia. Please note that visa sponsorship is not available for this role.

TheOpportunity

The Talent Engagement Analyst providesadministrative and coordination support to APAC recruitment and talentengagement activities. Reporting to the Strategic Talent Engagement Manager, the role helps ensure recruitment processes are organised, timely, accurate andcandidate-focused.

Responsibilities

What you will do

• Support the preparation and posting of job advertisements across approved channels, including the Palladium careers site and LinkedIn.
• Maintain recruitment trackers, vacancy records, candidate files and status updates, ensuring information is accurate and current.
• Coordinate interviews, assessments and candidate meetings across time zones, including calendars, panel availability, meeting links and candidate instructions.
• Prepare standard recruitment documentation using approved templates, including interview packs, selection materials and candidate correspondence.
• Support reference checks, police checks, safeguarding requirements and other due diligence activities under guidance, maintaining confidentiality at all times.
• Assist with offer, pre-onboarding and onboarding administration by coordinating documents and handovers with relevant HR and hiring teams.
• Assist with candidate searches, internal systems and other approved sources.
• Conduct initial desktop research on relevant talent markets, organisations and professional networks, and summarise findings for review.
• Provide recruitment progress updates and follow up routine actions with hiring managers, panel members and HR colleagues.
• Attend recruitment planning and team meetings, capture actions and maintain agreed records.
• Coordinate with APAC corporate and program teams to obtain approved role information, interview availability and required documentation.
• Enter and maintain recruitment information in approved HR and recruitment systems in accordance with access permissions and data-handling requirements.
• Assist with APAC Recruitment and Selection Guidelines and trainings.
• Complete routine checks to confirm documentation is complete, approvals are recorded and recruitment files meet recordkeeping requirements.
• Process invoices from relevant service providers.
• Help prepare basic recruitment reports and metrics, such as vacancy status, recruitment activity and process timeframes.
• Suggest practical process improvements based on recurring administrative issues, candidate feedback or system observations.

Whatyou will bring

• Relevant tertiary qualification in human resources, business administration, or related discipline, or equivalent practical experience.
• Minimum two years of experience in recruitment and human resources.
• Demonstrated ability to coordinate calendars, documents, tasks and deadlines with accuracy and attention to detail.
• Clear and professional written and verbal communication skills, with the ability to provide a positive candidate and stakeholder experience.
• Ability to handle personal and sensitive information with discretion and maintain appropriate confidentiality.
• Confidence using Microsoft 365, particularly Outlook, Teams, Word, Excel and PowerPoint. Experience with applicant tracking systems, Oracle, LinkedIn Recruiter or similar platforms is desirable but not essential.
• An interest in recruitment, talent engagement and international development, with willingness to learn Palladium systems, governance and ways of working.
• Ability to work collaboratively across teams, cultures, locations and time zones, and to seek guidance when matters fall outside delegated responsibility.
• Demonstrated commitment to equity, diversity and inclusion, safeguarding, fairness and respectful workplace practices.

We will support the rightcandidate to build knowledge of Palladium’s systems, governance and ways ofworking.

Howwe work here

At Palladium, you'll be part of a collaborative andinclusive workplace where your contribution matters. We offer opportunities forprofessional growth through diverse projects, mentoring and developmentpathways, alongside flexible ways of working that support wellbeing andwork–life integration. Employees benefit from a values-driven culture thatpromotes diversity, inclusion, integrity and recognition, while workingalongside talented colleagues committed to creating meaningful impact.

Closing date:Sunday 29th November 2026, 11:59pm AEDT

We welcome applications fromcandidates of all backgrounds, including people with disabilities - disclosurewill not affect your application, and we will work with you to provideappropriate adjustments.

Please note: While this role does not involve direct work with children, the successful candidate will still be required to complete a police check and relevant due diligence checks as part of Palladium’s commitment to being achild-safe organisation.

Should you require any adjustments oraccommodations to be made due to a disability, or you are a neurodivergentindividual, or for any other circumstance, please email our team at [e-mail] and we will be in touch to discuss.

AboutPalladium

Palladium is aglobal development and consulting firm, part of the GISI Consulting Group,working alongside some of the world’s leading project management andengineering organisations. We partner with governments, businesses, investorsand communities to design and deliver complex programs that create lastingimpact. With a presence across more than 90 countries, Palladium offers theopportunity to work on meaningful challenges, alongside talented colleagues, inenvironments where your work can truly make a difference.

Equity,Diversity & Inclusion

Palladium is committed to embedding equity,diversity, and inclusion into everything we do. We welcome applications fromall sections of society and actively encourage diversity to drive innovation,creativity, success and good practice. We positively welcome and seek to ensurewe achieve diversity in our workforce; and that all job applicants andemployees receive equal and fair treatment regardless of their background orpersonal characteristics. These include: (but are not limited to)socio-economic background, age, race, gender identity and expression, religion,ethnicity, sexual orientation, disability, nationality, veteran, marital orIndigenous status.

Safeguarding

We define Safeguarding as all the actionstaken by Palladium to protect our people, communities where we work and ourclients from harm, including Sexual Exploitation, Abuse or Sexual Harassment;Child Abuse in any form; Trafficking for sexual exploitation of adults orchildren and any form of Trafficking of children. We have zero tolerance forall forms of child abuse as well as sexual exploitation, abuse and harassmentand zero-tolerance for inaction to prevent, protect against, respond to andreport harm. We are committed to ensuring that all children and adults who comeinto contact with Palladium are treated with respect and are free from abuse.All successful candidates will be subject to an enhanced selection processincluding safeguarding-focused interviews and a rigorous due diligence process.Our Code of Conduct and Child Safeguarding and Protection against SexualExploitation, Abuse and Harassment Guidelines have additional details.