SR&T Associate (Bid & Engagement Admin)

Deloitte; Jakarta Pusat; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

Deloitte Southeast Asia in Jakarta, Indonesia, is seeking an SR&T Associate (Bid & Engagement Admin) to provide end-to-end administrative and coordination support for the firm's business operations, especially bid submissions, vendor registration, e-procurement, engagement documentation, and billing.

You will manage tender processes, coordinate with Partners and cross-functional teams, prepare proposals, ensure compliance, maintain records, and support receivables while upholding confidentiality

Qualifications

• Bachelor's Degree in Business Administration, Management, Accounting, Finance or related discipline.
• 3-5 years of relevant administrative, tender coordination or business support experience in consulting firms.
• Good command of written and spoken English.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Strong attention to detail, particularly in bid documentation and compliance checking.
• Good coordination, communication and follow-up skills.
• Able to manage multiple tasks and meet tight submission deadlines.
• Proactive, responsible, meticulous and able to work independently as well as in a team.

Responsibilities

• Provide end-to-end administrative support throughout the tender process, from initial tender invitations and submission preparation through to contract finalisation.
• Monitor tender opportunities and invitations through company’s email and client’s e-Procurement portals, identify relevant opportunities, and promptly communicate them to the respective Partners and stakeholders.
• Coordinate with Partners, engagement teams, Finance, Legal, HR, and other relevant stakeholders to gather the necessary information, documentation, and approvals within tender submission deadlines.
• Provide administrative coordination for proposal preparation, including facilitating internal reviews and obtaining the required approvals.
• Compile, format and quality-check proposals to ensure completeness and compliance with client requirements.
• Manage submission processes and maintain a record of bid opportunities, submissions and outcomes.
• Manage client vendor registration processes, including registering, maintaining, and regularly updating company profiles, credentials, certifications, and other required information in client e-Procurement systems.
• Coordinate internal approvals and follow up on documentation required for client registration purposes.
• Prepare and coordinate invoice issuance based on approved engagement terms and project milestones.
• Liaise with finance and project teams to resolve billing and documentation matters.
• Provide administrative support for outstanding receivables, including preparing payment reminders and coordinating follow-ups with relevant stakeholders.

Job description

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SR&T Associate (Bid & Engagement Admin)

Service Line / Portfolios: Business Operations/Office Services

Location:

Jakarta, ID

Are you ready to unleash your potential?

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now!

To provide administrative and coordination support for the firm's business operations, particularly project bidding activities, ensuring timely, accurate and compliant handling of bid submissions, vendor registration, e-procurement account management, engagement documentation, billing, and document management.

A. Bid & Proposal Management

• Provide end-to-end administrative support throughout the tender process, from initial tender invitations and submission preparation through to contract finalisation.
• Monitor tender opportunities and invitations through company’s email and client’s e-Procurement portals, identify relevant opportunities, and promptly communicate them to the respective Partners and stakeholders.
• Coordinate with Partners, engagement teams, Finance, Legal, HR, and other relevant stakeholders to gather the necessary information, documentation, and approvals within tender submission deadlines.
• Provide administrative coordination for proposal preparation, including facilitating internal reviews and obtaining the required approvals.
• Compile, format and quality-check proposals to ensure completeness and compliance with client requirements.
• Manage submission processes and maintain a record of bid opportunities, submissions and outcomes.
• Manage client vendor registration processes, including registering, maintaining, and regularly updating company profiles, credentials, certifications, and other required information in client e-Procurement systems.
• Coordinate internal approvals and follow up on documentation required for client registration purposes.
• Prepare and coordinate invoice issuance based on approved engagement terms and project milestones.
• Liaise with finance and project teams to resolve billing and documentation matters.
• Provide administrative support for outstanding receivables, including preparing payment reminders and coordinating follow-ups with relevant stakeholders.

D. Documentation & Records Management

• Coordinate and maintain company legal and corporate documents, including supporting documentation and administrative requirements arising from company updates or changes.
• Coordinate and provide company information and documentation requested by internal and external stakeholders for business and operational purposes.
• Maintain an organised repository of bid, proposal, client and engagement documents.
• Maintain updated bid and engagement trackers.
• Ensure confidentiality and compliance with the firm's document management policies.

Your role as a team member:

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We expect our people to embrace and live our purpose and shared values, challenging themselves every day to identify issues that are most important to our clients, our people and the communities, and to make an impact that matters. In addition to living our purpose, Associates across our Firm are expected to:

• Understand the expectations set and demonstrate personal accountability for keeping their own performance on track.
• Understand how our daily work contributes to the priorities of the team and the business.
• Demonstrate strong commitment to personal learning and development.
• Actively focus on developing effective communication and relationship-building skills, with stakeholders, clients and team.

Requirements

• Bachelor's Degree in Business Administration, Management, Accounting, Finance or a related discipline.
• 3-5 years of relevant administrative, tender coordination or business support experience in consulting firms.
• Good command of written and spoken English.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Good document preparation, formatting and organisational skills.
• Strong attention to detail, particularly in bid documentation and compliance checking.
• Good coordination, communication and follow-up skills.
• Able to manage multiple tasks and meet tight submission deadlines.
• Proactive, responsible, meticulous and able to work independently as well as in a team.

Due to the volume of applications, we regret only shortlisted candidates will be notified.

Please note that Deloitte will never reach out to you directly via messaging platforms to offer you employment opportunities or request for money or your personal information. Kindly apply for roles that you are interested in via this official Deloitte website.

In Indonesia, the services are provided by Imelda & Rekan and other related entities in Indonesia ("Deloitte in Indonesia"), which are affiliates of Deloitte Southeast Asia Ltd. Deloitte Southeast Asia Ltd is a member firm of Deloitte Touche Tohmatsu Limited. Deloitte in Indonesia, which is within the Deloitte Network, is the entity that is providing this Website.