SPHERES – Informed Consent and Data Upload Monitor – Purbalingga

Oxford University Clinical Research Unit Vietnam (oucru); Purbalingga ꦥꦸꦂꦧꦭꦶꦁꦒ; On-site; IDR 44,640,000 - 66,960,000; Full time

Job summary

Oxford University Clinical Research Unit in Indonesia seeks a SPHERES – Informed Consent and Data Upload Monitor based in Purbalingga. You will obtain informed consent, explain data usage, and ensure proper documentation and timely data uploads from local health facilities.

Requirements include a D3 in health-related fields or related social sciences, strong communication, and the ability to work with Puskesmas staff while upholding patient privacy and ethical standards.

Qualifications

• Minimum Diploma (D3) in health-related fields or relevant social science background.
• Priority to candidates residing in Purbalingga and surrounding areas.
• Good understanding of patient rights, consent and confidentiality; clear communication

Responsibilities

• Obtain informed consent from eligible visitors per approved protocols.
• Explain the purpose of consent, data use, and patient rights clearly.
• Ensure informed consent docs are complete, accurate and recorded.
• Screen patients to identify care gaps during visits.
• Coordinate with health workers to address gaps and follow up.
• Review and upload data from legacy or existing applications within 24 hours
• Record consent status and follow-up actions in the digital system
• Maintain patient privacy and comply with ethical standards

Skills

Communication skills

Patient interaction

Digital literacy

Ethical approach

Team collaboration

Education

Diploma (D3) in health-related fields or relevant social science

Tools

Tablet

Smartphone

Web-based forms

Job description

SPHERES – Informed Consent and Data Upload Monitor – Purbalingga

• Group:SPHERES
• Hours of Work:1.0 FTE

Background

The Oxford University Clinical Research Unit (OUCRU) is a large-scale clinical and public health research unit, with sites offices in Ho Chi Minh City and Hanoi in Vietnam, Jakarta in Indonesia and Kathmandu in Nepal. In Vietnam, we are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. OUCRU Nepal closely collaborates with the National Academy of Medical Sciences in Kathmandu, and OUCRU Indonesia exists in partnership with the University of Indonesia. As a Wellcome Trust Africa Asia Programme, we have received considerable support from the Wellcome Trust since our establishment in 1991.

OUCRU’s vision is to have local, regional and global impact on health by leading a locally driven research programme on infectiousdiseases in Southeast Asia. Priority is given to health issues important to the hospitals where we work, and to the countries as a whole where we operate: Vietnam, Indonesia and Nepal. All work is intended not only to benefit the patients seen dailyat our host hospitals, but also to help improve patient care.

• Obtain informed consent from all eligible Puskesmas visitors in accordance with approved ethical and operational protocols
• Provide clear explanations to patients regarding:
  • The purpose of informed consent
  • How data will be used and protected
  • Patients’ rights to refuse participation or withdraw consent at any time
  • Ensure all informed consent documentation is fully completed, accurate, and properly recorded
• Conduct standardized patient screening to assess whether patients have:
  • Received all required services during their visit
  • Missed any recommended clinical, preventive, or follow-up care
  • Identify and document care gaps, including missed services, delayed follow-ups, or unmet referrals
• Coordinate with health workers to:
  • Inform them of identified care gaps
  • Support immediate action or scheduled follow-up when feasible
• Ensure that all required data—including data generated from legacy or existing applications used by the Puskesmas—are reviewed, compiled, and uploaded into the designated monitoring system
• Verify completeness, consistency, and basic data quality prior to upload
• Ensure all collected and relevant data are uploaded within 24 hours of the patient visit or data generation
• Record consent status, care gap findings, and follow-up actions into the designated digital system or dashboard in a timely manner
• Maintain strict patient privacy and comply with ethical standards and data protection regulations
• Contribute to continuous quality improvement by providing regular summaries on informed consent coverage, data timeliness, and care gap trends

KPI

• Informed consent coverage rate among eligible Puskesmas visitors (target: 100%)
• Completeness and accuracy of informed consent documentation
• Proportion of patients successfully screened for care gaps
• Number and percentage of identified care gaps appropriately documented
• Percentage of required data (including legacy application data) uploaded within 24 hours
• Timeliness and completeness of data uploads into the monitoring system
• Zero incidents of confidentiality breaches or ethical violations
• Positive feedback from patients and Puskesmas clinical and administrative staff

Requirements:

• Minimum Diploma (D3) in health-related fields, or relevant social science background
• Priority will be given to candidates residing in Purbalingga and the surrounding areas.
• Priority will be given to candidates residing in Purbalingga and the surrounding areas
• Good understanding of patient rights, informed consent, and confidentiality
• Strong communication skills and ability to explain consent clearly in simple language
• Comfortable interacting with patients from diverse backgrounds
• Basic digital literacy for data entry (tablet, smartphone, web-based forms)
• Careful, ethical, and respectful approach to patient interaction
• Able to work collaboratively with Puskesmas clinical and administrative staff