Senior Program Officer – Grants Management (3 Positions)

KEMITRAAN Partnership for Governance; Jakarta Utara; On-site; IDR 180,000,000 - 300,000,000; Part time

Job summary

KEMITRAAN – Partnership for Governance Reform seeks a Senior Program Officer – Grants Management in Jakarta to oversee end-to-end project design, start-up, implementation monitoring, and closure within the Grants Management Unit.

The role requires a strong track record in climate or development programming, donor compliance, and travel across Indonesia; 6-month contracts with potential extension based on performance and funding.

Qualifications

• Bachelor’s degree in development studies, environmental studies, business or public administration, international relations, social sciences, project management, or another relevant field.
• A master’s degree is an advantage.
• At least 10 years of progressively responsible professional experience in project or program management, portfolio management, climate or development programming, or a closely related function.

Responsibilities

• Contribute to climate project design, concept notes, proposal development, appraisal, and review.
• Assess climate rationale, vulnerability, baseline, additionality, priority groups, geographies, and alignment with policy or donor requirements.
• Review theories of change, results frameworks, indicators, work plans, budgets, risks, safeguards, GESI, MEL, sustainability, and exit strategies.
• Support project start-up, implementation planning, performance monitoring, and portfolio management.
• Monitor project progress against approved scope, results, milestones, work plans, budgets, risks, safeguards, and donor conditions.
• Identify project deviations and contribute to root-cause analysis, corrective actions, recovery plans, and change requests.
• Support monitoring, evaluation, reporting, evidence verification, and learning processes.
• Contribute to project evaluations, completion reports, close-out planning, transition, and sustainability arrangements.
• Maintain project trackers, dashboards, action logs, risk registers, decision logs, and other management records.
• Coordinate with project teams, implementing partners, consultants, technical reviewers, internal units, and donor counterparts as required.
• Ensure compliance with KEMITRAAN policies and applicable donor requirements.

Skills

Climate design

Proposal development

Monitoring evaluation

Stakeholder coordination

Change management

Education

Bachelor’s degree

Master’s degree advantageous

Tools

Microsoft Office

Job description

Senior Program Officer – Grants Management (3 Positions)

Duty Station: Jakarta, Indonesia, with travel as required
Contract Duration: 6 months, with possible extension based on performance and funding availability
Number of Positions: 3
Reports to: Senior Grants Manager, Grants Management Unit (GMU)

About KEMITRAAN

KEMITRAAN – Partnership for Governance Reform is a nationally anchored organization accredited as a National Implementing Entity (NIE) under the Adaptation Fund (AF) and as a Direct Access Entity (DAE) under the Green Climate Fund (GCF).

To support its fiduciary, programmatic, and reporting responsibilities under climate funding mechanisms, KEMITRAAN has established the Grants Management Unit (GMU), which manages the full grant lifecycle, from project identification and proposal development to implementation, monitoring, evaluation, reporting, learning, and project closure.

About the Role

The Senior Program Officer – Grants Management will contribute to end-to-end project and program management within the GMU. The position combines climate-project design capability, implementation oversight, evidence-based adaptive management, and project closure management.

The Senior Program Officer will support project design and proposal development, project start-up and implementation monitoring, deviation and corrective action management, monitoring and evaluation, reporting and learning, and project closure and transition.

Key Responsibilities

• Contribute to climate project design, concept notes, proposal development, appraisal, and review.
• Assess climate rationale, vulnerability, baseline, additionality, priority groups, geographies, and alignment with policy or donor requirements.
• Review theories of change, results frameworks, indicators, work plans, budgets, risks, safeguards, GESI, MEL, sustainability, and exit strategies.
• Support project start-up, implementation planning, performance monitoring, and portfolio management.
• Monitor project progress against approved scope, results, milestones, work plans, budgets, risks, safeguards, and donor conditions.
• Identify project deviations and contribute to root-cause analysis, corrective actions, recovery plans, and change requests.
• Support monitoring, evaluation, reporting, evidence verification, and learning processes.
• Contribute to project evaluations, completion reports, close-out planning, transition, and sustainability arrangements.
• Maintain project trackers, dashboards, action logs, risk registers, decision logs, and other management records.
• Coordinate with project teams, implementing partners, consultants, technical reviewers, internal units, and donor counterparts as required.
• Ensure compliance with KEMITRAAN policies and applicable donor requirements.

Qualifications and Experience

• Bachelor’s degree in development studies, environmental studies, business or public administration, international relations, social sciences, project management, or another relevant field. A master’s degree is an advantage.
• At least 10 years of progressively responsible professional experience in project or program management, portfolio management, climate or development programming, or a closely related function.
• Demonstrated end-to-end experience across project design, appraisal or proposal development, start-up, implementation management, performance monitoring, adaptive management, evaluation, and closure.
• Experience designing or substantively reviewing climate change or environmental projects.
• Experience in project deviation management, root-cause analysis, corrective action or recovery planning, and change control.
• Experience supporting independent evaluations and translating findings into project or portfolio decisions.
• Experience in project closure, completion reporting, handover or transition, exit and sustainability arrangements.
• Working knowledge of donor-funded project requirements and internal controls. Experience with multilateral or bilateral donors, climate funds, foundations, or international development partners is an advantage.
• Strong knowledge of climate change adaptation and/or mitigation programming, environmental governance, sustainable development, and inclusive or locally led approaches.
• Strong analytical, organizational, facilitation, and problem-solving skills.
• Advanced proficiency in Microsoft Office and practical experience with shared document repositories, databases, or dashboard tools.
• Proficiency in written and spoken English and Bahasa Indonesia.
• Willingness and ability to travel within Indonesia as required.