Senior Executive Assistant: Cross-Functional Ops & Logistics

PT. Hertz Flavors Makmur Indonesia; Ngoro; On-site; IDR 167,400,000 - 256,680,000; Full time

Job summary

Hertz Flavors Makmur Indonesia is seeking an experienced Executive Assistant to provide robust administrative support across Sales, R&D, and Management. You will handle CRM updates, quotations, purchase requisitions, and reimbursements while coordinating with multiple departments.

Fluency in English is required; Mandarin is an advantage. The role demands strong organizational skills, attention to detail, and effective communication to keep meetings and operations running smoothly.

Qualifications

• Minimum 5 years in admin, EA, or secretarial role.
• Proficient in English (written and spoken).
• Excellent organizational and time management abilities.
• Strong communication and interpersonal skills.
• Proficient in Word, Excel, PowerPoint.
• Mandarin proficiency is an advantage.

Responsibilities

• Support Sales, R&D, and Management with admin tasks.
• Update CRM records and prepare quotations.
• Process purchase requisitions and reimbursements.
• Coordinate cross-functional activities with multiple departments.
• Arrange sample shipments, travel, and visitor logistics.
• Document meeting materials and minutes; support management meetings.

Skills

English proficiency

MS Office

Organizational skills

Time management

Communication skills

Interpersonal skills

Mandarin (adv)

Tools

MS Excel

PowerPoint

Job description

Hertz Flavors Makmur Indonesia is seeking an experienced Executive Assistant to provide robust administrative support across Sales, R&D, and Management. You will handle CRM updates, quotations, purchase requisitions, and reimbursements while coordinating with multiple departments.

Fluency in English is required; Mandarin is an advantage. The role demands strong organizational skills, attention to detail, and effective communication to keep meetings and operations running smoothly.