Executive Assistant

PT. Hertz Flavors Makmur Indonesia; Ngoro; On-site; IDR 167,400,000 - 256,680,000; Full time

Job summary

Hertz Flavors Makmur Indonesia is seeking an experienced Executive Assistant to provide robust administrative support across Sales, R&D, and Management. You will handle CRM updates, quotations, purchase requisitions, and reimbursements while coordinating with multiple departments.

Fluency in English is required; Mandarin is an advantage. The role demands strong organizational skills, attention to detail, and effective communication to keep meetings and operations running smoothly.

Qualifications

• Minimum 5 years in admin, EA, or secretarial role.
• Proficient in English (written and spoken).
• Excellent organizational and time management abilities.
• Strong communication and interpersonal skills.
• Proficient in Word, Excel, PowerPoint.
• Mandarin proficiency is an advantage.

Responsibilities

• Support Sales, R&D, and Management with admin tasks.
• Update CRM records and prepare quotations.
• Process purchase requisitions and reimbursements.
• Coordinate cross-functional activities with multiple departments.
• Arrange sample shipments, travel, and visitor logistics.
• Document meeting materials and minutes; support management meetings.

Skills

English proficiency

MS Office

Organizational skills

Time management

Communication skills

Interpersonal skills

Mandarin (adv)

Tools

MS Excel

PowerPoint

Job description

Ensure smooth and accurate administrative support for the Sales, R&D, and Management teams, including CRM updates, quotations, purchase requisitions, and reimbursements.

Coordinate Cross-Functional Activities

Coordinate with Sales, R&D, QA, QC, Finance, and other departments to ensure requests, projects, and daily activities are properly followed up and completed.

Manage Logistics & Business Arrangements

Coordinate sample shipments, business trips, accommodations, and arrangements for visitors, clients, and internal stakeholders.

Support Management Activities

Organize management meetings, prepare meeting materials and memos, and ensure management decisions are properly documented and followed up.

Ensure Effective Communication

Serve as a key contact person for the HFMI Call Center and support clear, timely, and professional communication with internal and external stakeholders.

Reqquirements:

Minimum 5 years of experience in a similar administrative, executive assistant, or secretarial role, preferably in a sales or business environment.

Proficient in English, both written and spoken.

Excellent organizational and time management skills, with the ability to prioritize tasks and work effectively under pressure.

Strong communication and interpersonal skills, with the ability to interact professionally with various stakeholders.

Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

Strong attention to detail, with the ability to work accurately and efficiently.

Proactive, adaptable, and willing to take on a variety of tasks and responsibilities.

Proficiency in Mandarin, both written and spoken, is an advantage

What's your expected monthly basic salary?

How many years' experience do you have as an Executive Assistant?

Which of the following types of qualifications do you have?

Have you completed an English language proficiency certification?

Manufacturing 51-100 employees

Hertz Flavors is an international, world-leading, medium-sized company specializing in the development and production of flavors. For more than 60 years, we have been developing exclusive flavors for successful products from our location near Hamburg together with our customers.

Hertz Flavors is an international, world-leading, medium-sized company specializing in the development and production of flavors. For more than 60 years, we have been developing exclusive flavors for successful products from our location near Hamburg together with our customers.