Senior Admin Coordinator

Pengiklan Anonim; Tangerang; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Pengiklan Anonim, a Singapore-based machinery company with operations in Indonesia, seeks an Administration & Operations Coordinator in Tangerang. You will support daily office and branch operations, handle claims and basic AR, manage inventory, coordinate transportation, and maintain filing and reports.

Diploma in Business Administration, Accounting, Logistics, or related field plus 3–5 years' experience in Admin/Operations/Logistics.

Qualifications

• Diploma in Business Administration, Accounting, Logistics, Supply Chain, or related fields.
• 3–5 years of experience in Admin, Operations, Logistics, Transportation, Inventory, or Customer Service.
• Experience in transportation coordination, import & export documentation, permit clearance, and logistics vendor management.
• Good communication and coordination skills with customers, suppliers, transport vendors, and internal teams.
• Proficient in Microsoft Office; ERP system experience is an advantage.
• Organized, detail-oriented, proactive, and able to manage multiple priorities.
• Experience supporting Singapore-based companies or regional operations is an advantage.

Responsibilities

• Manage daily administrative and operational activities.
• Handle claims, documentation, and basic AR activities including invoice follow-up.
• Coordinate transportation arrangements, delivery schedules, and liaise with transport vendors.
• Manage import & export documentation, permit clearance checks, and ensure compliance with requirements.
• Monitor inventory movement, stock records, and related documentation.
• Coordinate with customers, suppliers, warehouse, logistics partners, and internal teams.
• Support sales administration, customer orders, and follow‑up activities.
• Manage office pantry supplies, cleaning arrangements, and general office facility matters.
• Prepare operational reports and maintain proper filing and documentation.
• Support Singapore HQ and branch management on daily operational matters.

Skills

Communication

Coordination

Microsoft Office

ERP experience

Education

Diploma in Business Administration/Accounting/Logistics/Supply Chain

Tools

ERP system

Job description

Singapore-based machinery company with operations in Indonesia.

Job Purpose

Support daily office and branch operations including administration, claims, basic AR, inventory, transportation coordination, import & export documentation, customer support, and office facilities management.

Key Responsibilities

Manage daily administrative and operational activities.

Handle claims, documentation, and basic AR activities including invoice follow-up.

Coordinate transportation arrangements, delivery schedules, and liaise with transport vendors.

Manage import & export documentation, permit clearance checks, and ensure compliance with requirements.

Monitor inventory movement, stock records, and related documentation.

Coordinate with customers, suppliers, warehouse, logistics partners, and internal teams.

Support sales administration, customer orders, and follow‑up activities.

Manage office pantry supplies, cleaning arrangements, and general office facility matters.

Prepare operational reports and maintain proper filing and documentation.

Support Singapore HQ and branch management on daily operational matters.

Job Requirements

Diploma in Business Administration, Accounting, Logistics, Supply Chain, or related fields.

3–5 years of experience in Admin, Operations, Logistics, Transportation, Inventory, or Customer Service.

Experience in transportation coordination, import & export documentation, permit clearance, and logistics vendor management.

Good communication and coordination skills with customers, suppliers, transport vendors, and internal teams.

Proficient in Microsoft Office; ERP system experience is an advantage.

Organized, detail‑oriented, proactive, and able to manage multiple priorities.

Experience supporting Singapore‑based companies or regional operations is an advantage.

Which of the following statements best describes your right to work in Indonesia?

What's your expected monthly basic salary?

How many years' experience do you have as an Administration Coordinator?

How many years' experience do you have as an Operations Coordinator?