Secretary Intern

Luxasia; Jakarta Pusat; On-site; IDR 27,900,000 - 46,872,000; Part time

Job summary

Luxasia Indonesia invites final-year students or fresh graduates to join as an internship in administrative support. You will manage calendars, coordinate meetings, travel, and documentation while liaising with diverse stakeholders.

Strong English, MS Office proficiency, and a proactive attitude are essential. You will shadow leaders, gain exposure to beauty industry operations, and develop organizational and communication skills in a fast-paced environment.

Qualifications

• Final-year student or fresh graduate with availability to commit
• Excellent communication skills, fluent English required
• Strong interest in administrative, coordination, and executive support roles
• Highly detail-oriented and organized with ability to manage multiple tasks
• Proactive, responsive, and able to anticipate needs in a fast-paced environment
• Professional, discreet and eager to grow into a Personal Assistant role

Responsibilities

• Provide comprehensive administrative and operational support, including calendar management, meeting coordination, and scheduling
• Arrange end-to-end travel including flights, hotels, transportation, itineraries, and expenses
• Liaise with internal and external stakeholders with clear communication
• Prepare and maintain documents, reports, and databases with high accuracy
• Assist in meeting coordination, agendas, minutes, and action item tracking
• Handle confidential information with discretion and professionalism
• Provide ad-hoc support to Country Manager and leadership team

Skills

Excellent communication

Detail oriented

Organized

Proactive

Interpersonal skills

Education

Final-year student or fresh graduate

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

LUXASIA Group is the leading omnichannel partner for beauty and luxury lifestyle brand distribution, retail, and e-commerce in Asia Pacific. Since 1986, we have endeavoured to make a difference to Asia Pacific consumer by bringing them the finest beauty brands from all over the world - across niche, prestige, and masstige categories. Some of our most trusted names include La Prairie, Bvlgari, Guerlain, Prada and Hermes. In addition, we have successful joint ventures with the likes of LVMH Group, PUIG, Yves Rocher, and Elizabeth Arden.

We are a winning TEAM of diverse individuals whose commitment, grit, and shared core values drive everything we do. There are plenty of opportunities for growth and development across the countries we currently operate in (and plan to expand into).

Make a difference with us today.

We are looking for great new talents to join us!

We want you to be

• POSITIVE about the people and the world around you,
• PASSIONATE about what you do,
• Happy to be COLLABORATIVE with your colleagues, peers and business partners

Obviously we want you to have the skills, qualifications and experiences to do the role and good at communication too. But most importantly, we want you to be someone who is eager to learn and grow with LUXASIA.

You’ll also get to

• Be exposed to how LUXASIA is innovating and transforming the Beauty Retail & Luxury FMCG industry
• Receive mentorship throughout your internship and get the chance to shadow one of our LUXASIA's leaders

Job Responsibilities

1. Provide comprehensive administrative and operational support, including calendar management, meeting coordination, and scheduling to ensure optimal time management and smooth day-to-day execution
2. Manage end-to-end travel arrangements, including flight bookings, hotel reservations, transportation, itinerary planning, as well as expense management such as reimbursement claims, per diem tracking, proper documentation filing, and support vendor coordination and basic procurement needs as required
3. Liaise with internal and external stakeholders professionally, ensuring clear communication, strong coordination, and timely follow-ups
4. Prepare, organize, and maintain documents, reports, presentations, and administrative databases with high accuracy and attention to detail
5. Assist in meeting coordination, including preparing agendas, taking minutes, and tracking action items to ensure proper follow-through
6. Handle confidential information with a high level of discretion and professionalism
7. Provide ad-hoc support to the Country Manager and leadership team, demonstrating flexibility, initiative, and a proactive mindset

1. Final-year student or fresh graduate with full availability (no active classes)
2. Excellent communication skills (both written and verbal); English is a must
3. Strong interest in administrative, coordination, and executive support roles
4. Highly detail-oriented, organized, and able to manage multiple tasks with strong sense of ownership and accountability
5. Proactive, responsive, and able to anticipate needs in a fast-paced, high-expectation environment
6. Strong interpersonal skills with the ability to engage and coordinate with diverse stakeholders
7. Proficient in Microsoft Office (Excel, Word, PowerPoint) and general digital tools
8. Professional, discreet, adaptable, and eager to grow into a Personal Assistant role; interest in beauty or luxury industry is a plus

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence? If so, you are the one we are looking for. JOIN US and let’s grow together. We regret to inform you that only shortlisted candidates will be contacted. Thank you.