Secretary

Pt Wiratara Prima; Jawa Barat; On-site; IDR 240,000,000 - 480,000,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Pt Wiratara Prima seeks an Administrative Secretary to support corporate secretarial and regulatory compliance activities. The role involves managing communications, schedules, records, and preparing documentation for board activities in a Depok/North Jakarta on-site setting.

The candidate will handle confidential information with discretion, coordinate regulatory submissions, and maintain corporate ledgers while working with a multidisciplinary team.

Qualifications

• Proven experience in administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite and office equipment.
• Excellent written and verbal communication skills.
• Discretion in handling confidential information.
• Ability to work independently and as part of a team.

Responsibilities

• Manage day-to-day corporate secretarial tasks and public company compliance.
• Handle regulatory submissions and maintain corporate records.
• Maintain statutory documents, licenses, and shareholder information.
• Support preparation and execution of General Meetings of Shareholders (RUPS/GMS).
• Draft, review, and maintain various legal documents.

Tools

Microsoft Office

Job description

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Our client is seeking a reliable and efficient Administrative Secretary to support their operations in Depok . This role is crucial for ensuring the smooth flow of information and administrative tasks within the office. You will be responsible for a range of duties, including managing communications, organizing schedules, and maintaining records, contributing significantly to the team's productivity. The ideal candidate possesses strong organizational skills, excellent communication abilities, and a proactive approach to handling daily administrative responsibilities.

Key Responsibilities

• Manage correspondence, including emails, letters, and phone calls, ensuring timely responses and proper routing.
• Schedule and coordinate appointments, meetings, and travel arrangements for staff and management.
• Maintain and update office records, databases, and filing systems with accuracy and attention to detail.
• Prepare documents, reports, and presentations, ensuring clarity and adherence to company standards.
• Provide general administrative support to the team, assisting with various day‑to‑day tasks.
• Handle office supplies inventory and ensure that equipment is functioning correctly.

Requirements

• Proven experience as an Administrative Secretary or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent organizational and time‑management skills, with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• Discretion in handling confidential information and professional demeanor.
• Ability to work independently and as part of a team in a Depok office setting.

Benefits

• Competitive salary package and performance‑based bonuses.
• Comprehensive health insurance and employee assistance programs.
• Paid time off and opportunities for professional development.
• A supportive and dynamic work environment.
• Hybrid work arrangement offering flexibility.

The candidate is required to work on‑site in North Jakarta, Indonesia.

Client Overview

Our client is a prominent publicly listed construction and engineering company operating in Indonesia, with a strong focus on EPC, civil engineering, mechanical and electrical installation, and infrastructure development. The company serves major domestic and international investment projects and operates within a highly regulated public‑company and foreign investment environment.

As a publicly listed entity with cross‑border business operations and Chinese investment stakeholders, the company places strong emphasis on corporate governance, regulatory compliance, transparent reporting, and effective coordination between its Indonesian operations and overseas Group leadership.

The Corporate Secretary is responsible for supporting the company's corporate secretarial, regulatory compliance, licensing, and board administration functions in accordance with Indonesian Company Law, Capital Market regulations, and OJK/IDX requirements.

Reporting to the Legal Manager and Head of Legal, this role serves as a key operational point of contact for regulatory submissions, corporate documentation, public company reporting, licensing administration, and coordination with regulators and external legal stakeholders.

The position requires a meticulous legal professional with hands‑on experience in corporate secretarial or compliance functions within a publicly listed company. The ideal candidate should be comfortable managing regulatory platforms, corporate records, GMS/RUPS documentation, and cross‑border coordination with Group stakeholders.

Key Responsibilities

• Manage day‑to‑day corporate secretarial and public company compliance activities in accordance with applicable laws and OJK/IDX requirements.
• Handle regulatory submissions and maintain corporate information through platforms including IDXnet, SPE‑OJK, KSEI, OSS RBA, and AHU Online.
• Maintain corporate records, statutory documents, corporate licenses, permits, shareholder information, and master corporate ledgers.
• Support the preparation and execution of General Meetings of Shareholders (RUPS/GMS), including documentation, announcements, resolutions, and regulatory filings.
• Draft, review, and maintain commercial, employment, vendor, investment, and capital‑market‑related legal documents