Corporate Secretary

MatchaTalent; Jakarta Pusat; On-site; IDR 400,000,000 - 650,000,000; Full time

Job summary

The Corporate Secretary will support secretarial, regulatory compliance, licensing, and board administration for a publicly listed company in North Jakarta, Indonesia.

Reporting to the Legal Manager, the role handles GMS/RUPS documentation, regulatory submissions, and cross-border coordination with Group stakeholders for ongoing governance and regulatory alignment.

Qualifications

• Bachelor's degree in Law (S1 Hukum).
• At least 3 years as Corporate Secretary, Legal Officer, or Compliance Officer in a PT Tbk.
• Hands-on with IDXnet, SPE-OJK, KSEI, OSS RBA, and AHU Online.
• Strong knowledge of Indonesian Company Law, OJK/IDX regs.
• Experience with GMS/RUPS documentation, filings, licenses.
• Fluent English; Mandarin is an advantage.
• Meticulous, organized, and able to meet regulatory deadlines.

Responsibilities

• Manage day-to-day corporate secretarial and public company compliance.
• Handle regulatory submissions via IDXnet, SPE-OJK, KSEI, OSS RBA, AHU.
• Maintain corporate records, licenses, shareholder data.
• Support General Meetings (RUPS/GMS) documentation and filings.
• Draft and review contracts and corporate documents.
• Monitor licenses and regulatory changes.
• Coordinate with regulators, external counsel, and cross-border stakeholders.

Skills

Fluent English

Mandarin (advantage)

Detail-oriented

Education

Bachelor's in Law (S1 Hukum)

Tools

IDXnet

SPE-OJK

KSEI

OSS RBA

AHU Online

Job description

The candidate is required to work on-site in North Jakarta, Indonesia.

Client Overview

Our client is a prominent publicly listed construction and engineering company operating in Indonesia, with a strong focus on EPC, civil engineering, mechanical and electrical installation, and infrastructure development. The company serves major domestic and international investment projects and operates within a highly regulated public-company and foreign investment environment.

As a publicly listed entity with cross-border business operations and Chinese investment stakeholders, the company places strong emphasis on corporate governance, regulatory compliance, transparent reporting, and effective coordination between its Indonesian operations and overseas Group leadership.

Job Role

The Corporate Secretary is responsible for supporting the company's corporate secretarial, regulatory compliance, licensing, and board administration functions in accordance with Indonesian Company Law, Capital Market regulations, and OJK/IDX requirements.

Reporting to the Legal Manager and Head of Legal, this role serves as a key operational point of contact for regulatory submissions, corporate documentation, public company reporting, licensing administration, and coordination with regulators and external legal stakeholders.

The position requires a meticulous legal professional with hands-on experience in corporate secretarial or compliance functions within a publicly listed company. The ideal candidate should be comfortable managing regulatory platforms, corporate records, GMS/RUPS documentation, and cross-border coordination with Group stakeholders.

Key Responsibilities

• Manage day-to-day corporate secretarial and public company compliance activities in accordance with applicable laws and OJK/IDX requirements.


• Handle regulatory submissions and maintain corporate information through platforms including IDXnet, SPE-OJK, KSEI, OSS RBA, and AHU Online.


• Maintain corporate records, statutory documents, corporate licenses, permits, shareholder information, and master corporate ledgers.


• Support the preparation and execution of General Meetings of Shareholders (RUPS/GMS), including documentation, announcements, resolutions, and regulatory filings.


• Draft, review, and maintain commercial, employment, vendor, investment, and capital-market-related legal documents.


• Monitor the validity and compliance status of corporate licenses, permits, and company profiles registered with relevant government authorities.


• Monitor changes in Indonesian Company Law, Capital Market regulations, OJK/IDX rules, BKPM/OSS regulations, PMA policies, and labor regulations.


• Prepare legal and regulatory updates, risk assessments, and policy interpretations for management and Group stakeholders.


• Support the handling of commercial, employment, and regulatory disputes and coordinate with external legal counsel where required.


• Provide support for material transactions, affiliated transactions, corporate actions, investment activities, financing, and M&A-related legal due diligence.


• Coordinate with OJK, IDX, KSEI, BKPM/OSS, Kemenkumham/AHU, external counsel, notaries, and other relevant stakeholders.


• Coordinate corporate legal and regulatory matters between the Indonesian entity and China-based Group stakeholders.

Candidate Requirements

• Minimum Bachelor’s Degree in Law (S1 Hukum).


• Minimum 3+ years of experience as a Corporate Secretary, Legal Officer, or Compliance Officer within a publicly listed company (PT Tbk).


• Hands-on experience with IDXnet, SPE-OJK, KSEI, OSS RBA, and AHU Online.


• Strong understanding of Indonesian Company Law, OJK/IDX regulations, capital market compliance, POJK 17, POJK 42, and relevant labor regulations.


• Experience handling GMS/RUPS documentation, corporate filings, commercial contracts, and corporate licensing.


• Familiarity with corporate actions, material transactions, affiliated transactions, investment, financing, or M&A activities is preferred.


• Strong regulatory monitoring, legal research, documentation, and risk assessment capabilities.


• Fluent English proficiency, both written and spoken; Mandarin proficiency is an advantage.


• Meticulous, highly organized, detail-oriented, and capable of managing multiple regulatory deadlines.


• High integrity, strong communication skills, and ability to coordinate effectively with management, regulators, external counsel, and cross-border stakeholders.


• Willing to work full-time on-site in North Jakarta.

Job Code: #853