Sales and Tender Admin

PT Arupa Cloud Nusantara; Jakarta Utara; On-site; IDR 89,280,000 - 167,400,000; Full time

Benefits offered by this job

Annual Bonus

Sales Trip

Rewards Trip

Private Health Insurance

Training & Development

Collaborative Environment

Job summary

PT Arupa Cloud Nusantara is seeking a Sales and Tender Admin to manage government tenders and support the sales team. The role focuses on tender life cycles, regulatory compliance, and accurate documentation to win opportunities.

The ideal candidate has at least 3 years of experience handling LKPP, E-catalogue, LPSE, or Open Tender, with strong administrative skills and professional English. Join a cloud-focused IT company delivering modern infrastructure and services in Indonesia.

Qualifications

• Bachelor Degree in any major from a reputable university.
• Min 3 years full-time experience managing government tenders (LKPP, E-catalogue, LPSE, or Open Tender).
• Proven administrative experience, preferably in tendering or sales project support.
• Professional English proficiency (written and spoken).
• Familiar with tendering processes and documentation.
• Detail-oriented, organized with ability to juggle multiple priorities.
• Proficient in Microsoft Office and office software.

Responsibilities

• Monitor tender portals and government websites for new opportunities and assess fit.
• Research tender processes, vendor registration, compliance standards.
• Follow through vendor registrations to qualify the company.
• Coordinate and prepare high-quality tender documents.
• Liaise with internal teams to collect data for submissions.
• Manage correspondence with clients and stakeholders.
• Organize tender records (filing and archiving) for easy access.
• Support all tender phases including follow-ups and negotiations.
• Follow up on submitted tenders and post-tender negotiations.
• Analyze feedback to improve future tenders.
• Prepare regular progress reports on tender activities.
• Provide ongoing support during tender delivery to ensure compliance.

Skills

Tender management

Communication

Detail oriented

Organized

English proficiency

Independent work

Education

Bachelor Degree in any major

Tools

Microsoft Office

Job description

Are you an organized, detail-oriented professional with experience managing government tenders? Do you excel in communication and administrative skills?

Join Arupa as a Sales and Tender Admin, only if:

You have experience managing tenders, especially in IT and Cloud Services

A proven track record of over 3 years handling government tenders through LKPP, E-catalogue, LPSE, and/or Open Tender.

Strong administrative skills and exceptional attention to detail.

Arupa Cloud Nusantara is an Information Technology (IT) company with laser focus in providing cloud services and solutions is offering a limited opportunity to join as our Tender Admin.

At Arupa Cloud Nusantara, we are committed to empowering businesses with transformative cloud solutions, revolutionizing industries, and driving sustainable growth in the digital era. Our partnership with many top global brands such as VMware, Veeam, Zerto, Microsoft, Dell, HP, Supermicro, Nvidia, Minio, Acoba, Zettagrid, RedHat and many more, we can offer the Indonesian market an opportunity to easily and with simplicity consume advanced technology for their business. Established in 2017, we have now continuously service Indonesia in over 12 cities and over 5 countries worldwide. Join us as we embark on a journey of innovation, collaboration, and unparalleled success.

Requirements

The role of Sales and Tender Admin is also suitable for those seeking positions in: Tender Assistant, Admin Sales Project, Tender Specialist.

Bachelor Degree in any major from a reputable university.

Minimum 3 years of full-time work experiences on getting & managing Government Tender/Project from LKPP, E-catalogue, LPSE, and or Open Tender.

Proven experience in administrative role, preferably in tendering or sales project support.

English professional working proficiency (both written and spoken).

Familiar with tendering processes and documentation.

Detail-oriented and organized thinker who can juggle multiple, competing priorities.

Proficient in Microsoft Office and other office software.

Excellent communication skills, both written and verbal with the ability to liaise professionally with internal teams and external stakeholders.

Ability to work independently, take initiative, and manage multiple deadlines.

Meticulous in doing given tasks/duties.

Responsibilities

Monitor tender portals, government websites, and other sources for new tender opportunities assessing their suitability based on the company’s expertise and strategy.

Conduct research to understand tender processes, including vendor registration, compliance standards, and procedural requirements.

Follow through vendor registration processes, ensuring the company is successfully registered as a qualified vendor.

Coordinate and prepare high-quality tender documents, including technical and financial proposals, ensuring they meet all submission requirements and deadlines.

Liaise with internal teams (finance, legal, project management, technical experts) to collect the necessary data for accurate and compliant submissions.

Manage correspondence and maintain professional communication with clients and stakeholders throughout the tendering process.

Organize and maintain tender records (filing and archiving management), both physical and digital, for easy access and reference.

Support all tender phases (pre-tender, tender, and post-tender), including follow-ups, approvals, negotiations, and contract finalization.

Follow up on submitted tenders and manage post-tender negotiations, clarifications, and contract finalization.

Analyze feedback on successful and unsuccessful bids to enhance future tender processes.

Prepare and deliver regular progress reports on tender activities and outcomes.

Provide ongoing support and coordination throughout the tender delivery phase to ensure compliance and successful project execution.

Benefits

Annual Company Bonus based on KPI scoring and company performance.

Sales Team Trip Reward based team performance.

Annual Rewards Trip based on company performance.

Private Health Insurance

Training and professional development opportunities.

A collaborative and innovative work environment

Arupa Cloud Nusantara is a cloud-focused technology company delivering modern infrastructure and cloud solutions to help organizations innovate, scale, and operate securely in the digital era. Founded in 2017, Arupa partners with global technology leaders including VMware, Microsoft, Dell, Nvidia, Red Hat, Veeam, and MinIO to provide enterprise-grade cloud services across Indonesia. As part of the Zettagrid ecosystem, recognized by Broadcom as VMware Cloud Service Provider Partner of the Year for Asia Pacific, Arupa operates a reliable cloud platform supporting enterprises and service providers with secure, scalable, and high-performance infrastructure solutions for modern enterprise needs.

Arupa Cloud Nusantara is a cloud-focused technology company delivering modern infrastructure and cloud solutions to help organizations innovate, scale, and operate securely in the digital era. Founded in 2017, Arupa partners with global technology leaders including VMware, Microsoft, Dell, Nvidia, Red Hat, Veeam, and MinIO to provide enterprise-grade cloud services across Indonesia. As part of the Zettagrid ecosystem, recognized by Broadcom as VMware Cloud Service Provider Partner of the Year for Asia Pacific, Arupa operates a reliable cloud platform supporting enterprises and service providers with secure, scalable, and high-performance infrastructure solutions for modern enterprise needs.