Regional Sales Assistant

Syngenta; Nusa Tenggara Barat; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

Syngenta is seeking an administrative assistant to support the Sales organization and handle essential admin tasks with accuracy and efficiency.

You will manage documentation, coordinate meetings, and assist with reporting while maintaining strong communication with internal teams and customers. Fluent English and a background in business administration are preferred.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Strong MS Office skills (Excel, Word, PowerPoint).
• Fluent English in writing and speaking.
• 2–3 years of admin/secretarial experience.

Responsibilities

• Provide administrative support to Sales and admin teams.
• Coordinate expenses, claims and travel arrangements.
• Maintain filing and data retrieval systems.
• Prepare reports and assist regional and department needs.
• Serve as a point of contact for internal and external inquiries.

Skills

Communication skills

Interpersonal skills

Attention to detail

Administrative experience

Education

Bachelor's degree in Business Administration

Secretary academy

Agriculture

Tools

MS Office

Excel

Word

PowerPoint

Job description

Company Description

As a world market leader in crop protection, we help farmers to counter these threats and ensure enough safe, nutritious, affordable food for all -while minimizing the use of land and other agricultural inputs.Syngenta Crop Protection keeps plants safe from planting to harvesting. From the moment a seed is planted through to harvest, crops need to be protected from weeds, insects and diseases as well as droughts and floods, heat and cold. Syngenta Crop Protection is headquartered in Switzerland.

As a world market leader in crop protection, we help farmers to counter these threats and ensure enough safe, nutritious, affordable food for all -while minimizing the use of land and other agricultural inputs.Syngenta Crop Protection keeps plants safe from planting to harvesting. From the moment a seed is planted through to harvest, crops need to be protected from weeds, insects and diseases as well as droughts and floods, heat and cold. Syngenta Crop Protection is headquartered in Switzerland.

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Learn more about our D&I initiatives here: https://www.syngenta.com/careers/working-syngenta/diversity-and-inclusion

Job Description

To ensure support to Sales organization team and optimally carried out all administration and communication. Provide services to customers & sales team to support the business managed effective and efficiently in line with the company policy.

Accountabilities

• Maintain & ensure effective & efficient support to sales department in all admin work: Provide support in all administration work and communication in sales dept and across dept.
• Expenses claim and business advance: Ensure that claims are supported by adequate supporting documents, valid, accurate, properly classified, ensure that BA & operational claims comply with the existing LOA and the existing company regulation, follow up immediately and ensure problem/unclear situation are solved-coordination with head office.
• Clear documentation: All data in Sales Dept. Maintain effective, efficient filing and retrieval system.
• Data & reporting: Ensure that all required data and report are manage and reported within time line (i.e: forecast, sales retailer, channel stock, KAM, promotion material, deployment staff, sample data, asset, staffing), Ensure that all administration in region - related to MBR reports, regional forecast, sample, sales dealer to retailer, stock channel, cost spending, file data & retrieval, staffing, company asset are within the company LOA, following company policy and well managed within time frame.
• Rebates: Ensure accurate, reliable and valid document for submission. To follow Rebate policy, Prepare settlement proposal for RSM. Consolidation with CS for final realisation.
• Ticketing, meeting arrangement: Provide travelling & meeting arrangement for Sales organisation (especially for the Sales Manager, Business Managers) and help necessary request from field force in region.
• Contact Point of Enquiries in region - for Internal and External Customer: ensure that all enquiries from internal and external customer are received, follow up and solved.

Qualifications

• Bachelor's degree in Business Administration / Secretary Academy / Agriculture.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Fluent in English both in written and speaking.
• Having 2-3 years' experience and strong back ground in administration and or secretarial work.
• Strong communication and interpersonal skills.
• Attention to detail and accuracy.
• Manages performance to ensure high standards.