Record Management Supervisor

PT Zhongtsing New Energy; Jakarta Utara; On-site; IDR 200,000,000 - 320,000,000; Full time

Job summary

PT Zhongtsing New Energy, part of CNGR Group, seeks a Records and Archives Supervisor to oversee daily operations of records management across the organization. You will develop retention schedules, ensure classification and secure archiving of physical and digital records, and supervise staff to maintain compliance.

The role requires a Bachelor's in Library Science or Information Management, at least 3 years in records management with leadership exposure, and strong governance and communication

Qualifications

• Bachelor's degree in Library Science, Information Management, Business Administration, or related field
• Minimum 3 years of experience in records management, archiving, or a related administrative function, with at least 1 year in a supervisory role
• Familiarity with records management systems/software (physical and/or digital)
• Excellent organizational and time-management skills
• Strong leadership and team supervision abilities
• High attention to detail and accuracy
• Proficient in Microsoft Office (Excel, Word) and document management software

Responsibilities

• Supervise the daily operations of the records/archive management
• Develop, implement, and maintain records retention schedules and policies in line with legal and regulatory requirements
• Ensure proper classification, indexing, and storage of both physical and digital records
• Oversee the secure archiving of inactive records and manage the disposal process for records that have reached the end of their retention period
• Coordinate with various departments (HR, Finance, Legal, Operations) to ensure consistent records management practices across the organization
• Conduct periodic audits to ensure compliance with records management policies and standards
• Manage and maintain records management systems/software (physical archive systems and/or digital EDMS)
• Train and supervise records/archive staff on proper procedures and compliance requirements
• Prepare reports related to records management status, audits, and compliance for management review
• Ensure confidentiality and security of sensitive company records and documents

Job description

This role involves supervising the daily operations of the records/archive management and ensuring effective records management across the organization. You will develop and implement records retention schedules and policies in line with legal and regulatory requirements, oversee the classification, indexing, and storage of both physical and digital records, and manage the secure archiving and disposal of inactive records.

Key responsibilities

Supervise the daily operations of the records/archive management

Develop, implement, and maintain records retention schedules and policies in line with legal and regulatory requirements

Ensure proper classification, indexing, and storage of both physical and digital records

Oversee the secure archiving of inactive records and manage the disposal process for records that have reached the end of their retention period

Coordinate with various departments (HR, Finance, Legal, Operations) to ensure consistent records management practices across the organization

Conduct periodic audits to ensure compliance with records management policies and standards

Manage and maintain records management systems/software (physical archive systems and/or digital EDMS)

Train and supervise records/archive staff on proper procedures and compliance requirements

Prepare reports related to records management status, audits, and compliance for management review

Ensure confidentiality and security of sensitive company records and documents

About you

Bachelor's degree in Library Science, Information Management, Business Administration, or related field

Minimum 3 years of experience in records management, archiving, or a related administrative function, with at least 1 year in a supervisory role

Strong understanding of records retention principles, information governance, and compliance requirements

Familiarity with records management systems/software (physical and/or digital)

Certification in Records Management (e.g., CRM - Certified Records Manager) is a plus

Excellent organizational and time-management skills

Strong leadership and team supervision abilities

High attention to detail and accuracy

Good communication skills, both written and verbal

Proficient in Microsoft Office (Excel, Word) and document management software

Manufacturing 5,001-10,000 employees

PT Zhongtsing New Energy is part of CNGR Group, a global leader in advanced energy materials for the lithium battery industry. We are committed to driving sustainable innovation through high-quality nickel processing and new energy material production. Located in IMIP - Morowali, Indonesia, we offer a dynamic multinational work environment, competitive career development opportunities, and the chance to contribute to the global clean energy supply chain.

PT Zhongtsing New Energy is part of CNGR Group, a global leader in advanced energy materials for the lithium battery industry. We are committed to driving sustainable innovation through high‑quality nickel processing and new energy material production. Located in IMIP - Morowali, Indonesia, we offer a dynamic multinational work environment, competitive career development opportunities, and the chance to contribute to the global clean energy supply chain.