Project Admin Team Lead

Acciona S.A; Bangkok; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

ACCIONA Energía is seeking a seasoned Project Administration Lead to manage end-to-end land rights documentation, legal permits, and payment coordination for renewable energy projects. You will oversee land reservation agreements, land leases, and bid documentation, aligning with company policies.

You will lead the Project Admin team, standardize document forms for SPVs, monitor disbursements, coordinate with Land, GIS and Accounting, and ensure timely, compliant deliverables across

Qualifications

• Bachelor’s degree in any field; business, law or related fields preferred.
• 5+ years of experience in project administration/coordination in real estate, renewables, or infra.
• Proficient in English; strong document management and communication skills.
• Experience with land rights, title deeds, land leases (LLA) and land reservation agreements (LRA).
• Ability to use ERP or online approval systems to manage payments and cash advances.

Responsibilities

• Oversee Land Reservation Agreements (LRA) and Land Lease Agreements (LLA) documentation.
• Organize and prepare documentation for project bidding and PPA proposals.
• Lead Project Admin team and coordinate with internal stakeholders.
• Design standardized document forms for project SPVs.
• Oversee end-to-end project disbursement and approvals; ensure budget compliance.
• Collaborate with Land, GIS and Accounting to track progress and payments.

Skills

Systematic thinking

Land documentation knowledge

Financial & system literacy

Attention to detail

Communication & collaboration

Accountability & time management

Education

Bachelor’s degree

Tools

Microsoft Excel

ERP systems

Approval systems (e.g., ApprovalMax)

Job description

ACCIONA Energía is the biggest 100% renewable energy company with no fossil legacy in the world. With more than 30 years of experience and operations in 20 countries on five continents, ACCIONA Energía offers a wide portfolio of tailored energy solutions so that its corporate and institutional clients can meet their decarbonisation goals. This includes the development, engineering, construction, operation and maintenance of renewable power plants -mainly wind and photovoltaic technologies-, energy sales and management and marketing, energy services, self-consumption, electric mobility and new technologies such as storage and green hydrogen. ACCIONA Energía is governed by the most demanding environmental, social and corporate governance (ESG) criteria.ACCIONA Energía is the world’s largest 100% renewable energy company with no fossil fuel legacy. With over 30 years of experience and a presence in more than 20 countries, we develop and operate wind, solar, storage, and other renewable and energy efficiency solutions. Our mission is to drive the global energy sector toward a sustainable future—protecting the energy needs of businesses and communities around the world.In Southeast Asia, we’re growing fast. Present in the Philippines, Thailand and Vietnam, and currently adding a strong pipeline of new wind and solar projects, the region is a key priority for us. Join a team that’s building a cleaner future—locally and globally.Job DescriptionPosition Summary: Responsible for end-to-end management of project administration, with a strong focus on land rights documentation, legal permits, and payment system coordination. This role ensures seamless project operations.Job Description1. DocumentationLand Document Management: Oversee and control Land Reservation Agreements (LRA), Land Lease Agreements (LLA), and all land-related documents in both physical and digital formatsBidding Support: Organize and prepare documentation for project bidding and PPA (Power Purchase Agreement) bidding proposals.2. Team Management & PlanningAnnual Planning: Draft and manage the yearly schedule for project administration activities.Team Supervision: Lead and manage the Project Admin team to ensure accurate preparation of land and project documentation, while facilitating smooth cross-functional collaboration with internal stakeholdersStandardization: Design and issue standardized document forms for project SPVs in accordance with company policies and guidelines3. Coordination & Financial AdministrationOversee the end-to-end project disbursement process and serve as the final administrative gatekeeper prior to system approval submissionReview and monitor cash advances and expense clearances via designated approval systems (e.g., ApprovalMax) to ensure budget complianceCollaborate with the Land and GIS teams to track project progress and manage related documentation.Coordinate with the Accounting department to verify monthly, periodic, and annual payments.Work with other departments to support project cost tracking.4. ReportingData Maintenance: Maintain up-to-date project cost tracking data and prepare summary status reports for land-related documentation (e.g., LRA, LLA)Required Skills and CompetenciesREQUIRED PROFILEQualifications/Education: Bachelor’s Degree in any field (Degrees in Business Administration, Law, Management, or related fields are preferred)Languages/Level: Proficient in EnglishSkills:- Systematic Thinking: Ability to design, organize, and maintain document management standards in accordance with quality management principles- Land Documentation Knowledge: Practical understanding of land rights and legal documents (e.g., Title Deeds, Land Lease Agreements (LLA), Land Reservation Agreements (LRA)) and the ability to verify document completeness- Financial & System Literacy: Proficiency in Microsoft Excel and experience managing payments, cash advances, and expense clearing through ERP or online approval systems.- High Attention to Detail: Required for managing critical legal and financial project documents with high accuracy- Communication & Collaboration: Ability to work effectively with cross-functional teams- Accountability & Time Management: Strong organizational skills to align with project schedules and ensure all administrative deliverables are completed on time.Experience: 5+ years of experience in Project Administration, Project Coordination, or Project Secretariat roles in real estate, renewable energy, infrastructure construction.Why join ACCIONA Energía? Take on a role with a clear purpose and mission, contributing to a more sustainable and resilient world. We have been recognized as a Top Employer for our people practices, and we offer benefits that provide peace of mind. You’ll work in a supportive environment with opportunities to grow your career within a global organization. Are you ready to make an impact?As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.