Procurement Analyst (Logistic Category)

PT SMART,Tbk; Jakarta Utara; On-site; IDR 250,000,000 - 400,000,000; Full time

Job summary

PT SMART Tbk (SMART) is a leading Indonesian palm-based consumer company committed to sustainable palm oil production. The role focuses on strategic planning and sourcing execution across procurement, logistics, and supplier evaluation to optimize spend and supplier performance.

You will develop RFQs, manage tender processes, conduct market research, and deliver procurement insights to support budgeting and category management. Strong Excel skills and stakeholder collaboration are essential.

Qualifications

• S1 in Industrial Engineering, Statistics, Logistics or related.
• Advanced proficiency in Microsoft Excel and ability to analyze large datasets.
• Ability to work effectively under tight deadlines and pressure.
• Strong learning agility and willingness to adapt quickly.
• Excellent analytical and systematic problem-solving skills.
• Strong presentation skills for top management.
• Ability to draft vendor agreements using legal-approved templates.
• Good communication, negotiation, and stakeholder management skills.

Responsibilities

• Collect data and conduct analysis on spend, customer requirements, and market dynamics.
• Assist in development of RFQ to collect supplier information and consolidate responses (Logistic).
• Input technical responses from supplier to qualitative assessment model and scoring.
• Support Tender Committee during negotiation and inform results to suppliers.
• Generate and submit contract drafts to Category Managers Logistics.
• Conduct market price research for new procurement requirements.
• Generate ad-hoc procurement insights for planning and execution.
• Perform follow-up on technical evaluations to ensure timely tendering.
• Create Quotation Comparison Form (QCF) and identify existing QCFs.
• Identify prospective suppliers transportation from market research and preferred lists.
• Prepare and issue RFx documents and facilitate stakeholder-supplier communications.
• Assess supplier proposals and develop transportation shortlist.
• Analyze quotations and negotiate with shortlisted suppliers.
• Determine PO terms with Spot Buy Manager and Category Manager Logistic.
• Gather supplier documentation for new supplier master data creation.
• Coordinate RFQ invitation and consolidate responses.
• Monitor delivery dates and follow up with suppliers.
• Store and maintain project deliverables and templates for knowledge transfer.
• Communicate category news and trends to Category Management Team.
• Support Category Manager Logistic in identifying process improvements.

Skills

Excel

Data analysis

Stakeholder management

Negotiation

Presentation skills

Vendor agreements drafting

Deadline pressure

Learning agility

Communication

Education

S1 in Industrial Engineering, Statistics, Logistics or related

Tools

Microsoft Excel

Job description

Strategic Planning and Sourcing Execution

Collect data and conduct analysis on internal factors such as spend and customer requirements, as well as external factors such as industry and market dynamics, and product/services trends

Assist in the development of Request for Quotation (RFQ) to collect supplier information, including confirming supplier’s participation, sending RFQ template, and consolidating RFQ responses from suppliers Logistic ( Transportation & Warehouse)

Input technical responses from supplier to qualitative assessment model and check completeness of technical scoring as part of supplier proposal evaluation process

Support Tender Committee during negotiation phase by consolidating new quotation from suppliers transportation and informing negotiation result to suppliers

Generate and submit contract draft to relevant Category Managers Logistics

Conduct research on market price for new requirements in support of Procurement Budgeting cycle

Generate ad-hoc Procurement insights in accordance with reporting requirements to support Procurement planning and execution by conducting research with secondary sources and external subscription material

Spot Buy and Fast Track Purchasing

Perform follow‑up on technical evaluations with internal stakeholders to ensure timeliness of tendering process

Create Quotation Comparison Form (QCF) if required and check if any existing QCF to fulfill requirement

Identify prospective suppliers transportation from preferred supplier list / market research / Competent Division’s suggestion

Prepare and issue RFx documents and facilitate communications between internal stakeholders and suppliers

Perform quantitative and qualitative supplier proposal assessment and develop supplier transportation shortlist

Analyze quotation from shortlisted suppliers transportation and conduct meeting to negotiate quotation

Perform responses and awards to supplier transportation based on negotiation results and initiate approval to authorized approvers as part of QCF process

Determine PO terms and conditions in conjunction with the Spot Buy Manager and Category Manager Logistic

Gather supplier’s documentations required to make request for new supplier master data creation

Facilitate communication with supplier transportation to confirm participation in RFQ session, including sending RFQ invites to selected suppliers transportation and consolidating RFQ responses

Monitor expected delivery date and support follow‑up communication with suppliers for updates

Secure knowledge transfer and exchange by storing and maintaining (analytical) project deliverables and templates

Proactively search and communicate category specific news and trends to Category Management Team

Support Category Manager Logistic in identifying opportunities for continuous process improvement and increasing overall process effectiveness

Provide qualitative and quantitative feedback to Category Managers Logistics on recurring high value spot buys, including opportunities for consolidating demand and establishing new contract, identifying preferred suppliers, etc.

Develop effective working relationships with key internal and external stakeholders

Audit & Compliance

Ensure that hard copy documents have been scanned and recorded as per legal requirements in chronological order

Drive consistent implementation of the organization’s policies, processes and business practices to ensure compliance

Support auditors and legal authorities with the required information

Job requirements:

S1 in Industrial Engineering, Statistic, Logistic or related

Advanced proficiencyin Microsoft Excel, with the abilityto analyzeand manage largedatasets.

Ability to workeffectively under tightdeadlines andpressure.

Strong learning agilityand willingness toadapt quickly.

Excellent analytical andsystematic problem-solvingskills.

Strong presentation skills, including preparing QCFpresentations for topmanagement.

Ability todraft vendor agreementsusing legal-approvedtemplates.

Good communication, negotiation, and stakeholder managementskills.

PT SMART Tbk (SMART) is one of the largest, publicly-listed, integrated palm-based consumer companies in Indonesia committed to sustainable palm oil production.

SMART’s palm oil plantations cover more than 138,000 hectares (including smallholder farmers). Our primary activities are cultivating and harvesting oil palms, processing fresh fruit bunches (FFBs) into crude palm oil (CPO) and palm kernel, and refining CPO into value‑added products such as cooking oil, margarine, and shortening. We operate 16 mills, four kernel crushing plants and four refineries across Indonesia.

Besides bulk and industrial oil, SMART’s refined products are also marketed under several brands such as Filma and Kunci Mas. Today, these brands have been recognised for their high quality and command significant market share in their respective segment in Indonesia.

Founded in 1962, SMART was listed on the Indonesia Stock Exchange in 1992 and is based in Jakarta. A subsidiary of Golden Agri-Resources (GAR), SMART has the oleochemical business, Sinarmas Oleochemical (PT SOCI MAS) and the SMART Research Institute (SMARTRI) within its operations.

PT SMART Tbk (SMART) is one of the largest, publicly-listed, integrated palm-based consumer companies in Indonesia committed to sustainable palm oil production.

SMART’s palm oil plantations cover more than 138,000 hectares (including smallholder farmers). Our primary activities are cultivating and harvesting oil palms, processing fresh fruit bunches (FFBs) into crude palm oil (CPO) and palm kernel, and refining CPO into value‑added products such as cooking oil, margarine, and shortening. We operate 16 mills, four kernel crushing plants and four refineries across Indonesia.

Besides bulk and industrial oil, SMART’s refined products are also marketed under several brands such as Filma and Kunci Mas. Today, these brands have been recognised for their high quality and command significant market share in their respective segment in Indonesia.

Founded in 1962, SMART was listed on the Indonesia Stock Exchange in 1992 and is based in Jakarta. A subsidiary of Golden Agri-Resources (GAR), SMART has the oleochemical business, Sinarmas Oleochemical (PT SOCI MAS) and the SMART Research Institute (SMARTRI) within its operations.