Office Manager

PT Sustainability and Resilience; Provinsi Bali; Vor Ort; IDR 180.000.000 - 300.000.000; Vollzeit

Zusammenfassung

PT Sustainability and Resilience in Bali, Indonesia is seeking an experienced Office Manager to oversee organizational operations, cross‑team coordination, and project implementation. This role goes beyond traditional admin duties, combining governance, business planning, and program management to ensure efficient, sustainable operations across entities.

You will partner with the CEO, monitor OSS/NIB compliance, manage budgets, and coordinate donors and partners.

Qualifikationen

• Bachelor’s degree in management, business, economics, environmental studies, or a related field.
• 3–5 years of experience in organizational management, operations, program coordination, or business administration.
• Strong leadership and oversight skills, able to coordinate, delegate, and ensure accountability.
• Familiarity with financial planning and basic business analysis for supporting sustainability decisions.
• Must be self‑driven and able to perform effectively in a fast‑paced setting.
• Excellent communication skills in Bahasa Indonesia and English.
• Ability to manage multiple priorities in a dynamic, mission‑driven environment.
• Interest in sustainability, climate action, agriculture, or community development is an advantage.

Aufgaben

• Oversee daily operations across entities (Foreign Investment Company, Foundation and Micro, Small, and Medium Enterprises) and ensure teams follow established processes.
• Monitor and improve internal systems for workflow, communication, documentation, and reporting.
• Ensure organizational compliance with Indonesian regulations (OSS, NIB, LKPM, HR files, permits).
• Support the CEO in turning strategies into structured work plans, timelines, and priorities.
• Oversee progress across all su‑re.co projects (IKI, P4G, BPDLH, ASEAN SEDP, student programs, corporate programs, etc.).
• Facilitate communication between project leads, ensuring milestones and donor deliverables are achieved.
• Ensure all teams are aligned and accountable; identify delays or bottlenecks early and elevate when needed.
• Coordinate the preparation of progress summaries, internal dashboards, and CEO briefings.
• Oversee the preparation of cash flow projections, revenue forecasts, and operational budgeting.
• Monitor organizational financial health and advise the CEO on sustainability scenarios.
• Ensure teams provide timely, accurate financial and operational data for forecasting.
• Identify inefficiencies and recommend operational improvements to strengthen sustainability.
• Provide management-level insights to support decision-making on biogas expansion, climate-smart products, educational programs, and partnerships.
• Oversee communication with external partners, donors, government agencies, and universities.
• Ensure MoUs, cooperation agreements, compliance documents, and reporting packages are completed on time.
• Coordinate alignment between PT and Yayasan on roles, responsibilities, and reporting.
• Review and guide the preparation of donor reports, ensuring quality and accuracy.

Kenntnisse

Leadership

Operations oversight

Financial planning

Cross-functional coordination

Communication

Regulatory compliance

Stakeholder management

Strategic planning

Ausbildung

Bachelor’s degree in management or related field

Jobbeschreibung

We are seeking a strategic, organized Office Manager to manage and oversee organizational operations, cross-team coordination, and project implementation. This is not a typical administrative role, it combines operational oversight, business planning, team coordination, and governance, ensuring the organization runs efficiently and sustainably.

Key Responsibilities

Organizational Operations & Systems Oversight

• Oversee daily operations across entities (Foreign Investment Company, Foundation and Micro, Small, and Medium Enterprises) and ensure teams follow established processes.
• Monitor and improve internal systems for workflow, communication, documentation, and reporting.
• Ensure organizational compliance with Indonesian regulations (OSS, NIB, LKPM, HR files, permits).

Project Coordination & CEO Support

• Support the CEO in turning strategies into structured work plans, timelines, and priorities.
• Oversee progress across all su‑re.co projects (IKI, P4G, BPDLH, ASEAN SEDP, student programs, corporate programs, etc.).
• Facilitate communication between project leads, ensuring milestones and donor deliverables are achieved.
• Ensure all teams are aligned and accountable; identify delays or bottlenecks early and elevate when needed.
• Coordinate the preparation of progress summaries, internal dashboards, and CEO briefings.

Business Planning & Financial Sustainability Oversight

• Oversee the preparation of cash flow projections, revenue forecasts, and operational budgeting.
• Monitor organizational financial health and advise the CEO on sustainability scenarios.
• Ensure teams provide timely, accurate financial and operational data for forecasting.
• Identify inefficiencies and recommend operational improvements to strengthen sustainability.
• Provide management-level insights to support decision-making on biogas expansion, climate-smart products, educational programs, and partnerships.

Partner, Stakeholder & Donor Coordination

• Oversee communication with external partners, donors, government agencies, and universities.
• Ensure MoUs, cooperation agreements, compliance documents, and reporting packages are completed on time.
• Coordinate alignment between PT and Yayasan on roles, responsibilities, and reporting.
• Review and guide the preparation of donor reports, ensuring quality and accuracy.

HR & Team Coordination Oversight

• Oversee recruitment workflows, onboarding processes, and HR documentation (not perform them directly).
• Ensure team schedules, training plans, and leave systems run smoothly.
• Foster a well‑organised, value‑driven work culture in line with su‑re.co principles.
• Monitor team workload balance and flag inefficiencies or gaps for leadership decisions.

Governance & Organizational Compliance

• Maintain oversight of statutory documents and organizational filing systems.
• Ensure timely submission of LKPM, permits, legal updates, and organizational compliance requirements.
• Oversee financial documentation processes in coordination with the Finance/Admin team.
• Ensure readiness for audits, evaluations, and donor reviews.

• Bachelor’s degree in management, business, economics, environmental studies, or a related field.
• 3–5 years of experience in organizational management, operations, program coordination, or business administration.
• Strong leadership and oversight skills, able to coordinate, delegate, and ensure accountability.
• Familiarity with financial planning and basic business analysis for supporting sustainability decisions.
• Must be self‑driven and able to perform effectively in a fast‑paced setting.
• Excellent communication skills in Bahasa Indonesia and English.
• Ability to manage multiple priorities in a dynamic, mission‑driven environment.
• Interest in sustainability, climate action, agriculture, or community development is an advantage.