Office Operations & Travel Admin Specialist

SmartRecruiters, Inc.; Gelora; On-site; IDR 89,280,000 - 145,080,000; Full time

Job summary

Turner & Townsend is seeking an Office Administrator to ensure smooth daily operations and provide admin support to management and staff in our Indonesia office. You will oversee calendars, travel, procurement, facilities, and vendor coordination.

Requirements include a Diploma or Bachelor's in Business Admin or related field, 3–5 years in admin roles, proficiency in Microsoft Office, and fluency in English and Bahasa Indonesia. Experience in professional services is a plus.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, Secretarial Studies, or related field.
• 3-5 years of experience in office administration, executive support, or similar roles.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, and multitasking skills.
• Fluent in English and Bahasa Indonesia.
• Experience in multinational, consulting, engineering, or professional services environments is preferred.
• Highly organized, proactive, and detail-oriented.
• Strong stakeholder and vendor management skills.
• Able to work independently and manage multiple priorities.
• Professional, collaborative, and adaptable to a fast-paced environment.

Responsibilities

• Manage office administration, calendars, meetings, correspondence, and documentation.
• Coordinate domestic and international business travel arrangements.
• Oversee office facilities, supplies, workplace services, and maintenance.
• Liaise with vendors and suppliers, manage purchase orders, invoices, and contract renewals.
• Support finance administration, expense tracking, budget monitoring, and payment coordination.
• Coordinate IT and onboarding support for employees.
• Organize office events, training sessions, team activities, and client meetings.

Skills

Organizational skills

Communication skills

Multitasking

Independent working

Vendor management

Education

Diploma or Bachelor's degree in Business Administration, Office Management, Secretarial Studies, or related field

Tools

Microsoft Office

Job description

Turner & Townsend is seeking an Office Administrator to ensure smooth daily operations and provide admin support to management and staff in our Indonesia office. You will oversee calendars, travel, procurement, facilities, and vendor coordination.

Requirements include a Diploma or Bachelor's in Business Admin or related field, 3–5 years in admin roles, proficiency in Microsoft Office, and fluency in English and Bahasa Indonesia. Experience in professional services is a plus.