Material Control & EXIM Senior Staff

PT PHC Indonesia; Bekasi; On-site; IDR 180,000,000 - 280,000,000; Full time

Job summary

PT PHC Indonesia, a flagship manufacturing site for PHC Group, seeks a Material Control & EXIM Senior Staff to coordinate warehouse, inventory, import-export, and customs operations in Bekasi. You will ensure accurate inventory, timely shipments, and compliance with procedures and regulations.

The role involves FIFO/FEFO, lot/batch traceability, bond-zone compliance, and collaboration with multiple departments to optimize material flow and reporting.

Qualifications

• Bachelor's Degree in Supply Chain Management, Logistics, International Business, Management, Industrial Engineering, Transportation, Business Administration, or related fields.
• Minimum 3-4 years of experience in warehouse, logistics, material control, inventory control, EXIM, customs, or supply chain operations.
• Experience in export-oriented, bonded-zone, electronics, automotive, medical device, pharmaceutical, or other regulated manufacturing industries is highly preferred.
• Experience handling warehouse and inventory operations, including receiving, storage, picking, kitting, line supply, shipping, stock taking, and inventory reconciliation.
• Good understanding of inventory control, including FIFO/FEFO, lot/batch traceability, expiry control, cycle counting, stock adjustment, and obsolete-material management.
• Good understanding of Indonesian import-export processes, customs procedures, and bonded-zone requirements.
• Familiarity with CEISA 4.0 and relevant customs/BC documents is strongly preferred.
• Knowledge of HS Code classification, Incoterms, import duties/taxes, and Certificate of Origin is an advantage.
• Experience using ERP, WMS, or inventory management systems such as SAP, IFS, Oracle, or similar systems.
• Proficient in Microsoft Excel, including PivotTables, lookup formulas, filtering, reporting, and basic data analysis.
• Good command of English, both written and spoken, for coordination with overseas suppliers, freight forwarders, and customers.

Responsibilities

• Coordinate daily warehouse activities including receiving, put-away, storage, picking, kitting, line feeding, packing, dispatch, returns, and nonconforming material handling.
• Ensure material availability and timely delivery to production based on production schedules.
• Monitor inventory accuracy through cycle counting, stock taking, inventory reconciliation, and discrepancy investigation.
• Ensure proper implementation of FIFO/FEFO, lot/batch control, expiry monitoring, material identification, and traceability.
• Monitor warehouse layout, storage capacity, material handling equipment, 5S/6S, safety, and housekeeping standards.
• Control slow-moving, obsolete, expired, damaged, and nonconforming materials in coordination with relevant departments.
• Monitor warehouse KPIs and support continuous improvement initiatives to improve material flow, reduce lead time, minimize waste, and optimize manpower utilization.
• Coordinate import and export shipments with suppliers, customers, freight forwarders, customs brokers, and internal stakeholders.
• Review the completeness and accuracy of commercial and shipping documents, including invoices, packing lists, Bills of Lading, Air Waybills, Certificates of Origin, shipping instructions, permits, and supporting documents.
• Prepare and coordinate customs documentation and submissions through CEISA 4.0 and applicable customs platforms.
• Verify customs-related information, including product description, quantity, unit of measure, value, country of origin, HS Code, customs procedure, and required permits.
• Ensure compliance with bonded-zone procedures, customs facilities, import-export regulations, and document retention requirements.
• Monitor shipment schedules, customs clearance progress, documentation deadlines, and potential shipment risks.
• Support customs audits, internal audits, customs reconciliation, and stock reconciliation.
• Escalate customs, documentation, HS Code, permit, shipment delay, and compliance issues when necessary.
• Support monitoring of import-related costs, including duties, taxes, freight, and handling costs.

Skills

Leadership

Coordination

Communication

Analytical thinking

Problem solving

Organizational skills

Education

Bachelor's Degree in Supply Chain Management

Tools

SAP

IFS

Oracle

Job description

Make a Meaningful Impact PT PHC Indonesia is a member of PHC Group, a global collection of companies committed to delivering precision technology for the future of healthcare. Our brands develop, manufacture, and deliver solutions for diabetes management, healthcare, life sciences, and diagnostics. PT PHC Indonesia is a flagship manufacturing site for PHC Group medical devices and technologies that support patients, researchers, and healthcare professionals around the world. At PHC Indonesia, you can help make a difference in healthcare technology worldwide.

Job Description We are looking for a Material Control & EXIM Senior Staff to support and coordinate warehouse, inventory, import-export, and customs operations. This role will ensure accurate inventory, smooth material flow, timely shipment execution, and compliance with company procedures and applicable customs regulations.

Key Responsibilities

Warehouse & Inventory Management

• Coordinate daily warehouse activities, including receiving, put-away, storage, picking, kitting, line feeding, packing, dispatch, returns, and nonconforming material handling.
• Ensure material availability and timely delivery to production based on production schedules.
• Monitor inventory accuracy through cycle counting, stock taking, inventory reconciliation, and discrepancy investigation.
• Ensure proper implementation of FIFO/FEFO, lot/batch control, expiry monitoring, material identification, and traceability.
• Monitor warehouse layout, storage capacity, material handling equipment, 5S/6S, safety, and housekeeping standards.
• Control slow-moving, obsolete, expired, damaged, and nonconforming materials in coordination with relevant departments.
• Monitor warehouse KPIs and support continuous improvement initiatives to improve material flow, reduce lead time, minimize waste, and optimize manpower utilization.

EXIM & Customs

• Coordinate import and export shipments with suppliers, customers, freight forwarders, customs brokers, and internal stakeholders.
• Review the completeness and accuracy of commercial and shipping documents, including invoices, packing lists, Bills of Lading, Air Waybills, Certificates of Origin, shipping instructions, permits, and supporting documents.
• Prepare and coordinate customs documentation and submissions through CEISA 4.0 and applicable customs platforms.
• Verify customs-related information, including product description, quantity, unit of measure, value, country of origin, HS Code, customs procedure, and required permits.
• Ensure compliance with bonded-zone procedures, customs facilities, import-export regulations, and document retention requirements.
• Monitor shipment schedules, customs clearance progress, documentation deadlines, and potential shipment risks.
• Support customs audits, internal audits, customs reconciliation, and stock reconciliation.
• Escalate customs, documentation, HS Code, permit, shipment delay, and compliance issues when necessary.
• Support monitoring of import-related costs, including duties, taxes, freight, and handling costs.

Coordination & Reporting

• Coordinate with Purchasing, PPC/Planning, Production, Quality, Finance, Engineering, IT, and external logistics providers.
• Support daily operational meetings and follow up on material shortages, shipment status, urgent requirements, stock discrepancies, and operational issues.
• Ensure compliance with SOPs, work instructions, quality requirements, safety rules, and company policies.
• Prepare daily, weekly, and monthly operational reports for management.
• Support and guide junior team members in daily warehouse and EXIM activities.

Requirements

• Bachelor's Degree (S1) in Supply Chain Management, Logistics, International Business, Management, Industrial Engineering, Transportation, Business Administration, or related fields.
• Minimum 3-4 years of experience in warehouse, logistics, material control, inventory control, EXIM, customs, or supply chain operations, preferably in a manufacturing environment.
• Experience in export-oriented, bonded-zone, electronics, automotive, medical device, pharmaceutical, or other regulated manufacturing industries is highly preferred.
• Experience handling warehouse and inventory operations, including receiving, storage, picking, kitting, line supply, shipping, stock taking, and inventory reconciliation.
• Good understanding of inventory control, including FIFO/FEFO, lot/batch traceability, expiry control, cycle counting, stock adjustment, and obsolete-material management.
• Good understanding of Indonesian import-export processes, customs procedures, and bonded-zone requirements.
• Familiarity with CEISA 4.0 and relevant customs/BC documents is strongly preferred.
• Knowledge of HS Code classification, Incoterms, import duties/taxes, and Certificate of Origin is an advantage.
• Experience using ERP, WMS, or inventory management systems such as SAP, IFS, Oracle, or similar systems.
• Proficient in Microsoft Excel, including PivotTables, lookup formulas, filtering, reporting, and basic data analysis.
• Good command of English, both written and spoken, for coordination with overseas suppliers, freight forwarders, and customers.
• Strong coordination, communication, analytical, problem-solving, and organizational skills.
• Detail-oriented, disciplined, proactive, and able to work under pressure in a fast-paced manufacturing environment.
• Leadership or supervisory experience is an advantage.

Building an Inclusive Culture

We are a company that brings the best people together and leverages their varying backgrounds, ideas, and points of view to invent on behalf of all customers. We are committed to equal employment opportunity for all individuals, without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, genetic information, or any other protected classes which may exist under applicable federal, state, or local law.

PHC Indonesia is a Manufacturer of Medical Devices and Component, such as Electronic Equipment (Blood Glucose Meter, Bio Medical Freezer, Bio Medical Incubator and Medical Equipment). PHC Indonesia also provide EMS (Electronics Manufacturing Service) for Medical Devices, Automotive and others.