Maintenance Storekeeper

Vopak; Jakarta Pusat; On-site; IDR 167,400,000 - 234,360,000; Full time

Job summary

Vopak in Jakarta Center, Indonesia, is seeking a Stores and Maintenance Inventory Specialist to manage parts inventory and CMMS modules, supervise stock movements, and ensure accurate replenishment and MSDS updates. You will coordinate with maintenance teams to support uptime and safety standards.

Ideal candidates have a Bachelor in Engineering, 3–5 years in maintenance, strong logistics and English communication skills, and CMMS experience; oil & gas exposure is a plus.

Qualifications

• Bachelor degree in Engineering with minimum GPA 2.75/4.0.
• 3–5 years of work experience in maintenance organization or equivalent.
• Excellent logistics and communication skills.
• Able to communicate in English.
• Experience using EAM/CMMS programs and proficient computer skills.
• Oil & gas industry experience preferred.

Responsibilities

• Manage parts inventory and maintain CMMS materials module.
• Supervise physical issues/returns of parts/consumables and monitor stock transactions.
• Determine stock replenishment methods and register new parts; update MSDS when required.
• Plan storekeeping activities to support maintenance tasks.
• Initiate procurement to maintain stock levels with administrative checks.
• Identify and report stock variances and ensure KPI alignment.
• Perform periodic physical counts and provide KPI trends.

Skills

Logistics skills

Communication skills

English proficiency

Team collaboration

Education

Bachelor degree in Engineering

Tools

CMMS/EAM software

Job description

Key Result Areas

• Responsible for parts inventory management and maintaining up-to-date materials module in CMMS.
• Supervision physical issues/returns of parts/consumables from/to stores and monitor the accuracy of daily stock transactions.
• Determine stock replenishment method (min/max., reorder level, on-demand), register new parts, and ensures the MSDS (whenever required) are updated.
• Effectively plans storekeeping activities to support maintenance activities.
• Initiates procurement requirements, in order to ensure that conditions are fulfilled to maintain the stock level and have the administrative/budget checks for inventory management.
• Identify, investigate, and report stock variance, and check compliance of differences are in line with stock variance KPIs.
• Accurately performs periodical physical inventory counts, update book stock, and provide KPI reports and trend analysis in relation to parts inventory management.
• Ensures parts/consumables are stored properly, in good condition, and provides aging/obsolete/deadstock inventory report (whenever present).

Stores Management

• Responsible for parts inventory management and maintaining up-to-date materials module in CMMS.
• Supervision physical issues/returns of parts/consumables from/to stores and monitor the accuracy of daily stock transactions.
• Determine stock replenishment method (min/max., reorder level, on-demand), register new parts, and ensures the MSDS (whenever required) are updated.
• Effectively plans storekeeping activities to support maintenance activities.
• Initiates procurement requirements, in order to ensure that conditions are fulfilled to maintain the stock level and have the administrative/budget checks for inventory management.
• Identify, investigate, and report stock variance, and check compliance of differences are in line with stock variance KPIs.
• Accurately performs periodical physical inventory counts, update book stock, and provide KPI reports and trend analysis in relation to parts inventory management.
• Ensures parts/consumables are stored properly, in good condition, and provides aging/obsolete/deadstock inventory report (whenever present).

Workshop Management

• Responsible for maintenance workshop management and maintaining the life-cycle of tools stored in the workshop area.
• General supervision of maintenance workshop activities and ensures an approved Job Safety Assessment or HIRA are in place.
• Plan and perform housekeeping in the maintenance workshop and other stores’ locations and surrounding areas.
• Initiates procurement requirements, in order to ensure that conditions are fulfilled to maintain the tools stored in the workshop area, or to dispose of scrap material (asset disposal).
• Actively participate in keeping the safe, healthy and secure work environment and also environmentally friendly.
• Have safety talks in the field during SORs;
• Report unsafe acts, unsafe conditions, near misses, incidents and accident immediately to a member of the terminal team.
• Approach colleagues, management, contractors and third parties and give feedback on their (safety) behaviour.
• Correctly follow all safety regulations.

Key Performance Indicators

• Full compliance to Vopak Fundamentals.
• Zero LTI (Lost Time Incident) and achieving the yearly targets set by SHEQ Departments.
• Maintaining optimal stock level whilst the stock variance is kept at the lowest possible level within the agreed target.
• Workshop housekeeping, and tools availability/readiness.
• No unnecessary stock keeping, stock out (low stock), and deadstock.
• Number of well executed and correctly reported SORs according to schedule.
• Number UA, UC, NM, incidents and accidents reports that are immediately verbally reported and in detail reported in Enablon.
• Number of times where you gave constructive feedback to people that was appreciated and accepted by those people.
• Number of executed SHEQ improvement ideas.
• Always followed VTJ’s procedures and instructions (to be measured: non-compliance moments).

Decision-Making

• Determine stock replenishment method (min/max., reorder level, on-demand).
• Declare physical inventory counts.
• Cost evaluation of options.
• Technical evaluation of material tenders and suppliers.
• Inspection and quality assurance of supplied materials.
• Assessing the capability of new developments in the market to support work improvement initiatives.

Dimensions

Propose and manage the inventory of spare parts and warehouse management.

Skills & Knowledge

• Diploma / Bachelor degree in Engineering with min. GPA 2.75 on scale of 4.00
• At least 3-5 years of work experience in maintenance organization or equivalent relevant experience
• Excellent logistics and communication skills
• Able to communicate in English
• Experience in the usage of EAM/CMMS programs and proficient computer skills.
• Preferable to have project & maintenance management knowledge
• Preferable to have experience in the oil & gas industry
• Builds positive/effective relationships with clients and co-workers and demonstrates focus on satisfying both internal and external customers.