Maintenance Coordinator (Cikarang)

CBRE Group, Inc.; Jakarta Pusat; On-site; IDR 300,000,000 - 420,000,000; Full time

Job summary

CBRE Group, Inc. is seeking a Maintenance Coordinator to plan, schedule, and document maintenance activities for a mission-critical data centre environment. You will manage CMMS workflows, coordinate with technicians and vendors, and ensure compliance with CBRE standards.

The role emphasizes proactive planning, accurate reporting, and audit readiness to support reliability and uptime objectives. Strong Excel and data reporting skills are essential, with English and Bahasa Indonesia proficiency.

Qualifications

• Diploma or Bachelor's degree in mechanical/electrical/industrial engineering or related field.
• Minimum 5 years of experience in maintenance planning, scheduling, or maintenance coordination.
• At least 3 years of experience within a mission-critical environment, preferably a data centre.
• Hands-on experience with CMMS platforms such as Maximo, Corrigo, Planon, FSI, or equivalent systems.
• Strong understanding of maintenance planning, preventive and corrective maintenance, work order management, and asset management processes.
• Advanced Microsoft Excel skills and proficiency in Microsoft Office applications.
• Professional proficiency in Bahasa Indonesia and English.
• Certifications in relevant HSE or maintenance disciplines are advantageous.

Responsibilities

• Develop, maintain, and optimise maintenance schedules within the CMMS for critical assets.
• Create, review, and manage preventive, corrective, project, and statutory maintenance work orders.
• Coordinate maintenance schedules with technicians, vendors, and client stakeholders to minimize risk.
• Prepare maintenance look-ahead plans, resource requirements, and spare parts forecasts.
• Maintain asset records, maintenance strategies, asset hierarchies, and task libraries.
• Monitor backlogs, overdue orders, and deferred tasks, driving timely completion.
• Track work order progress and ensure proper documentation.

Skills

CMMS management

Vendor coordination

Excel reporting

Data centre experience

Project planning

Documentation control

Stakeholder management

Bilingual Indonesian/English

Education

Diploma or Bachelor's Degree in Engineering

Engineering degree (Mechanical/Electrical/Industrial)

Tools

Maximo

Corrigo

Planon

FSI

Power BI

Job description

About the Role

As a CBRE Maintenance Coordinator, you will provide planning, scheduling, reporting, and document control support for maintenance activities across a mission-critical data centre environment. This role is responsible for ensuring all preventive and corrective maintenance activities are accurately planned, tracked, documented, and executed in accordance with CBRE standards and client requirements.

This job is part of the Critical Facilities Management function and is responsible for supporting maintenance planning, CMMS administration, vendor coordination, audit readiness, and maintenance compliance activities. The role plays a key part in ensuring maintenance operations remain organized, efficient, and fully documented to support operational reliability and uptime objectives.

What You'll Do

• Develop, maintain, and optimise annual, monthly, and weekly maintenance schedules within the CMMS for critical facility assets.


• Create, review, and manage preventive, corrective, project, and statutory maintenance work orders.


• Coordinate maintenance schedules with technicians, vendors, and client stakeholders to minimize operational risk and scheduling conflicts.


• Prepare maintenance look-ahead plans, resource requirements, and spare parts forecasts to support maintenance activities.


• Maintain accurate asset records, maintenance strategies, asset hierarchies, and task libraries within the CMMS.


• Monitor maintenance backlogs, overdue work orders, and deferred tasks while driving timely completion and escalation where necessary.


• Track work order progress and ensure all maintenance activities are supported by complete and accurate documentation.


• Manage maintenance documentation including MOPs, SOPs, EOPs, method statements, risk assessments, permits, and service reports.


• Maintain document control processes, including document registers, version control, approval workflows, and distribution requirements.


• Ensure maintenance records, test certificates, calibration reports, and supporting documentation are properly filed and available for audits.


• Prepare and submit client deliverables, maintenance reports, and compliance documentation within agreed timelines.


• Produce KPI and performance reports including PPM compliance, work order completion rates, backlog management, SLA performance, and maintenance trends.


• Develop and maintain maintenance dashboards and reporting tools using CMMS platforms, Excel, and other reporting systems.


• Analyse recurring issues, equipment failures, and maintenance trends to identify opportunities for process and reliability improvements.


• Support vendor performance monitoring, quotation tracking, purchase requisitions, and contract deliverables.


• Coordinate with Facilities Management teams, vendors, and stakeholders to support efficient maintenance planning and execution.


• Support internal and external audits by maintaining accurate records and assisting with the closure of audit findings.


• Ensure compliance with HSE requirements, permit-to-work systems, LOTO processes, and change management procedures.


• Uphold information security, confidentiality, and governance requirements across maintenance operations.

What You'll Need

• Diploma or Bachelor's Degree in Mechanical, Electrical, Industrial Engineering, or a related technical discipline.


• Minimum 5 years of experience in maintenance planning, scheduling, or maintenance coordination activities.


• At least 3 years of experience within a mission-critical environment, preferably a data centre.


• Hands-on experience with CMMS platforms such as Maximo, Corrigo, Planon, FSI, or equivalent systems.


• Strong understanding of maintenance planning, preventive maintenance, corrective maintenance, work order management, and asset management processes.


• Knowledge of critical facility infrastructure including power, cooling, and fire & life safety systems.


• Experience managing maintenance records, document control systems, and audit documentation.


• Advanced Microsoft Excel skills and proficiency in Microsoft Office applications.


• Experience coordinating vendors, contractors, and multiple stakeholders in a fast-paced operational environment.


• Strong planning, prioritisation, scheduling, and organisational skills.


• Strong reporting, analytical, and problem-solving capabilities with excellent attention to detail.


• Professional proficiency in both Bahasa Indonesia and English.


• Experience with Power BI is advantageous.


• Certifications such as CDCP, CDFOS, CMRP, ISO Internal Auditor, or HSE-related certifications will be advantageous.


• Strong commitment to operational excellence, compliance, and customer service.