Lease & Contracts Specialist - Stores Expansion

Carousell Group; Jakarta Pusat; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Carousell Group in Indonesia is seeking a contract administration professional to manage lease and contract processes for new stores, coordinating with the Retail Expansion Team, landlords, notaries, and the legal team in Singapore.

You will prepare leases, track approvals, maintain the contract register, and ensure timely signing, with a focus on Bahasa Indonesia reading/writing and strong English communication.

Qualifications

• Minimum 1 year of experience in contract administration, legal administration, property/leasing, or a similar field.
• Experience or knowledge in signing agreements involving a notary.
• Able to read and prepare lease agreements in Bahasa Indonesia.
• Able to communicate in English (written and spoken) with the legal team in Singapore.
• Detail-oriented, well organized, and consistent in following up.
• Comfortable using Excel/Google Sheets and Google Workspace.
• Able to handle many stores at different stages at the same time.

Responsibilities

• Acting as the main contact between landlords/property owners and the legal team in Singapore on lease terms.
• Preparing lease agreement and LOO drafts for new store locations based on the commercial terms agreed by the Retail Expansion Team.
• Coordinating with notaries when needed: preparing complete documents, scheduling signing appointments, and attending or following up on the signing process.
• Tracking legal review and approval status for every store, chasing approvals, and arranging signing.
• Maintaining the contract register for lease and contractor contracts (dates, rates, retention terms, renewals).
• Owning the standard contractor contract template, including version control and routing change requests to legal.
• Keeping all signed and notarized documents in one organized and easily accessible file.
• Identifying deviations from standard terms and escalating them to Channel Development and the legal team.
• Sharing contract information (payment terms, due dates) with the Payment Admin and the Fit-out team.
• Reporting contract status per store regularly and keeping the store tracker updated.

Skills

Contract administration

Lease agreements

Notary coordination

Bahasa Indonesia

English communication

Excel/Google Sheets

Tools

Excel

Google Sheets

Google Workspace

Job description

Carousell Group in Indonesia is seeking a contract administration professional to manage lease and contract processes for new stores, coordinating with the Retail Expansion Team, landlords, notaries, and the legal team in Singapore.

You will prepare leases, track approvals, maintain the contract register, and ensure timely signing, with a focus on Bahasa Indonesia reading/writing and strong English communication.