Lease & Contract Administrator

Carousell; Jakarta Pusat; On-site; IDR 18,000,000 - 30,000,000; Full time

Job summary

Carousell Group in Indonesia is seeking a contract administrator to manage lease and contract processes for new store openings. You will work between the Retail Expansion Team, landlords, contractors, notaries, and the legal team to ensure terms are aligned and documents are prepared.

Responsibilities include acting as the main contact between landlords and the Singapore-based legal team, preparing lease agreements, coordinating with notaries, tracking reviews, maintaining the contract register,

Qualifications

• Minimum 1 year of experience in contract administration, legal administration, or property/leasing.
• Experience or knowledge in signing agreements involving a notary.
• Reads and prepares lease agreements in Bahasa Indonesia.
• Ability to communicate in English with the Singapore-based legal team.
• Detail-oriented, well organized, and proactive follow-up.
• Proficient with Excel/Google Sheets and Google Workspace.
• Experience in retail or property is a plus.
• Willing to visit landlords or notaries for signing.

Responsibilities

• Acting as main contact between landlords and the legal team in Singapore on lease terms.
• Preparing lease agreements and LOO drafts for new store locations based on terms.
• Coordinating with notaries: preparing documents, scheduling signing, and attending or following up.

Skills

Contract administration

Legal administration

Attention to detail

Organizational skills

English communication

Tools

Excel/Google Sheets

Google Workspace

Job description

Carousell Groupis the leading multi-category platform for secondhand in Greater Southeast Asia on a mission to make secondhand the first choice. Founded in August 2012 in Singapore, the Group has a leading presence in seven markets under the brands Carousell, Carousell Media Group, Cho Tot, Laku6, LuxLexicon, Mudah.my, OneShift, REFASH and Revo Financial, serving tens of millions of monthly active users. Carousell is backed by leading investors including Telenor Group, Rakuten Ventures, Naver, STIC Investments, 500 Global and Peak XV Partners (formerly known as Sequoia Capital India). Visit here for more information.

Laku6is the leading AI-first end-to-end electronics recommerce platform in Indonesia where our technology has helped over 500,000 users sell their gadgets directly for cash or via Trade-In with leading eCommerce Partners. Laku6 is part of Carousell Group, the leading multi-category platform for secondhand in Greater Southeast Asia on a mission to make secondhand the first choice. Founded in August 2012 in Singapore, the Group has a leading presence in seven markets under the brands Carousell, Carousell Media Group, Cho Tot, Laku6, LuxLexicon, Mudah.my, OneShift, REFASH and Revo Financial, serving tens of millions of monthly active users. Carousell is backed by leading investors including Telenor Group, Rakuten Ventures, Naver, STIC Investments, 500 Global and Peak XV Partners (formerly known as Sequoia Capital India).

Visit www.laku6.com for more information.

Job Description

This role supports store expansion by managing the lease and contract process from agreed terms to signed documents, working between the Retail Expansion Team, landlords, contractors, notaries, and the legal team.

Key responsibilities:

Acting as the main contact between landlords/property owners and the legal team in Singapore on lease terms.

Preparing lease agreement and LOO drafts for new store locations based on the commercial terms agreed by the Retail Expansion Team.

Coordinating with notaries when needed: preparing complete documents, scheduling signing appointments, and attending or following up on the signing process.

Tracking legal review and approval status for every store, chasing approvals, and arranging signing.

Maintaining the contract register for lease and contractor contracts (dates, rates, retention terms, renewals).

Owning the standard contractor contract template, including version control and routing change requests to legal.

Keeping all signed and notarized documents in one organized and easily accessible file.

Identifying deviations from standard terms and escalating them to Channel Development and the legal team.

Sharing contract information (payment terms, due dates) with the Payment Admin and the Fit-out team.

Reporting contract status per store regularly and keeping the store tracker updated.

Qualifications

Requirement:

Minimum 1 year of experience in contract administration, legal administration, property/leasing, or a similar field.

Experience or knowledge in signing agreements involving a notary.

Able to read and prepare lease agreements in Bahasa Indonesia.

Able to communicate in English (written and spoken) with the legal team in Singapore.

Detail-oriented, well organized, and consistent in following up.

Comfortable using Excel/Google Sheets and Google Workspace.

Able to handle many stores at different stages at the same time.

Experience in retail or property is a plus.

Willing to visit landlords or notary offices when needed for signing.