Executive Assistant

Henkel; Tangerang; Hybrid; IDR 240,000,000 - 360,000,000; Full time

Benefits offered by this job

Flexible work hours

Hybrid work model

Global wellbeing standards

Parental leave

Employee Share Plan

Medical coverage

Life/Personal Accident Insurance

Annual physical examination

Job summary

Henkel is looking for an Executive Assistant to support senior leadership in Indonesia, overseeing office administration and workplace operations. You will manage calendars, coordinate internal and external meetings, and handle confidential information with professionalism.

The role includes travel arrangements, vendor/contracts management, and cross-functional collaboration across Corporate Communications, facilities, and HR-related activities.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3–5 years of experience in EA/General Affairs or Office Administration, supporting senior executives preferred.
• Experience in multinational companies and diverse stakeholders is an advantage.
• Strong proficiency in Microsoft Office, calendar and travel management, vendor and contract administration, budget monitoring, and reporting.

Responsibilities

• Manage and coordinate executive calendars, appointments, and meetings.
• Screen and prioritize emails, correspondence, and calls, and prepare reports/minutes.
• Coordinate meetings, travel, and logistics including agendas and materials.
• Support expense claims, budget tracking, and document approvals.
• Oversee office operations, facilities, and services for productivity and safety.
• Coordinate vendor contracts, renewals, and service level agreements.

Skills

Calendar management

Executive support

Communication

Multitasking

Confidentiality

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

About this Position

This position is a Executive Assistant with General Affairs responsibilities, supporting senior leadership while overseeing office administration and workplace operations

What you´ll do

Calendar & ScheduleManagement

• Manage and coordinate executive calendars,appointments, and meetings.
• Arrange internal and external meetings,including preparation of meeting agendas and materials.
• Coordinate business travel arrangements,including flights, accommodation, transportation, visas, and travelitineraries.
• Monitor deadlines and follow up on actionitems.

Communication Management

• Screen and prioritize emails,correspondence, and phone calls.
• Prepare business correspondence,presentations, reports, and meeting minutes.
• Act as a liaison between executives andinternal/external stakeholders.
• Maintain confidentiality of sensitivebusiness information.
• Prepare internal announcements for CountryPresident
• Support Corporate Communications forIndonesia

Meeting & EventCoordination

• Organize leadership meetings, town halls,and management reviews.
• Prepare presentation materials and meetingdocumentation.
• Track and monitor follow-up actions fromleadership meetings.

Administrative Support

• Manage filing systems and executive records.
• Support document preparation, approvals, andsignatures.
• Assist with expense claims and budgettracking for executives.

General Affairs Duties

Office Administration

• Manage daily office operations andadministrative activities.
• Ensure office facilities are maintained andoperating effectively.
• Coordinate office supplies, stationery,pantry, and workplace services.
• Monitor office cleanliness, security, andmaintenance standards.

Facilities Management

• Coordinate building maintenance and repairactivities.
• Manage relationships with landlords,building management, and facility service providers.
• Ensure compliance with health, safety, andsecurity requirements.
• Support office relocation, renovation, andworkspace optimization projects.

Vendor & ContractManagement

• Manage contracts and relationships withoffice vendors and service providers.
• Obtain quotations, negotiate costs, andmonitor vendor performance.
• Process purchase requests, purchase orders,and invoices.
• Ensure timely renewal of service agreementsand licenses.

Employee Services

• Support onboarding activities for newemployees.
• Coordinate company vehicles, parkingarrangements, and visitor management.
• Manage employee welfare programs and officeservices.
• Assist employees with general administrativeinquiries.

Corporate Events

• Organize company events, employee engagementactivities, training sessions, and celebrations.
• Coordinate logistics for meetings,workshops, and conferences.
• Support CSR and community-relatedactivities.

What makes you a good fit

• Bachelor’s degree in Business Administration, Management, Secretarial Studies, Communications, Human Resources, or a related field.
• Minimum 3–5 years of experience in Executive Assistant, Office Administration, or General Affairs roles, with experience supporting senior executives preferred.
• Experience in multinational companies and working with diverse stakeholders is an advantage.
• Strong proficiency in Microsoft Office, calendar and travel management, vendor and contract administration, budget monitoring, and reporting.
• Excellent organizational, communication, multitasking, problem-solving, and interpersonal skills, with a high level of professionalism, attention to detail, and confidentiality.

Some perks of joining Henkel

• Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year
• Diverse national and international growth opportunities
• Global wellbeing standards with health and preventive care programs
• Gender-neutral parental leave for a minimum of 8 weeks
• Employee Share Plan with voluntary investment and Henkel matching shares
• Outpatient medical coverage for employees and eligible dependents
• Life, Hospital, Personal Accident Insurance Coverage
• DPLK (Financial Institution Pension Fund)
• Annual Physical Examination

At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We welcome all applications across different genders, origins, cultures, religions, sexual orientations, disabilities, and generations.