Human Resources Coordinator

Excelitas Technologies Corp.; Batam; On-site; IDR 89,280,000 - 178,560,000; Full time

Job summary

Excelitas Technologies Corp. is seeking an experienced HR Coordinator to join the Talent Acquisition and Talent Management team at our Batam site.

You will support recruitment, onboarding, and employee lifecycle processes while ensuring compliance with company policies and Indonesian labor regulations. The role involves coordinating candidate scheduling, onboarding logistics, and maintaining accurate HR records.

Qualifications

• Bachelor's degree in HR, psychology, business administration, or related field.
• 3–5 years HR experience in Generalist, Talent Acquisition, or similar role, preferably manufacturing.
• Experience supporting high-volume recruitment and employee lifecycle administration.
• Knowledge of Indonesian labor regulations and HR compliance.
• Proficient with MS Office; experience with HRIS systems.

Responsibilities

• Support recruitment activities, including candidate coordination and interview scheduling.
• Coordinate onboarding and new hire orientation programs.
• Manage pre-employment activities and document verification.
• Ensure accurate employment records and compliance with regulations.
• Handle contract renewals and end-of-contract processes.
• Assist HR reporting and data administration.

Skills

HR coordination

Recruitment coordination

Onboarding

HRIS

Microsoft Office

Stakeholder management

Attention to detail

English communication

Education

Bachelor's Degree in HR or related field

Tools

HRIS systems

Excel

PowerPoint

Job description

About the Company

Excelitas is a global technology company delivering advanced sensing, imaging, optics, and photonic solutions for life sciences, semiconductor, industrial, and aerospace markets. Our Batam manufacturing site specializes in high-precision electronic and photonic products and supports global customers through world-class manufacturing and continuous operational excellence.

About the Role

We are looking for an experienced, detail-oriented, and service-focused HR Coordinator to join our Talent Acquisition and Talent Management team. This role provides critical support in recruitment, onboarding, employment administration, and employee lifecycle processes while maintaining compliance with company policies and labor regulations.

Responsibilities

• Support recruitment activities, including candidate coordination, interview scheduling, agency liaison, and hiring administration.


• Partner with recruitment agencies, hiring managers, and candidates to ensure timely fulfillment of manpower requirements.


• Manage pre-employment activities, including medical examinations, document verification, background checks, and system onboarding.


• Ensure all employment requirements and hiring documentation are completed accurately and on time before employee start dates.


• Schedule and coordinate new hire orientation programs.


• Manage onboarding activities and logistics to provide a positive new hire experience.


• Process employees contract renewals and employment status conversions.


• Prepare and communicate employment-related documentation to employees and relevant stakeholders.


• Maintain accurate employment records and ensure compliance with company policies and labor regulations.


• Coordinate resignation and end-of-contract processes, support exit interviews, and manage employee offboarding activities.


• Prepare testimonial letters and coordinate employee clearance, access deactivation, and repatriation activities where applicable.


• Maintain and update Direct Labor employee personnel files (P-files) throughout the employee lifecycle.


• Issue employee badges for new hires and coordinate periodic badge renewals while maintaining badge administration records.


• Support HR reporting, employee data administration, and audit requirements by ensuring accurate documentation and record retention.


• Ensure compliance with manufacturing quality, safety, environmental, and company requirements in day-to-day work activities.

Qualifications

• Bachelor's Degree in Human Resources, Psychology, Business Administration, or a related field.


• Minimum 3- 5 years of HR experience in HR Generalist, Talent Acquisition, or a similar role, preferably within a manufacturing environment.


• Experience supporting high-volume recruitment and workforce hiring activities.


• Good understanding of recruitment processes, employee lifecycle administration, and Indonesian labor regulations. Certification in Human Resources Professional is highly preferred.


• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.


• Excellent attention to detail and accuracy in handling employee documentation and administrative processes.


• Strong interpersonal and stakeholder management skills with a customer-service mindset.


• Proficient in Microsoft Office applications, particularly Excel and PowerPoint.


• Experience working with HRIS systems and employee data management is preferred.


• Good English communication skills, both written and verbal.