HSE Trainer, Permit & Administration Specialist

Pengiklan Anonim; Kota Bandung; On-site; IDR 120,000,000 - 180,000,000; Part time

Benefits offered by this job

Salary and bonuses

Medical & life insurance

Career development

Collaborative environment

Flexible work arrangements

Project-based contract

Job summary

Pengiklan Anonim in Bandung, Indonesia, seeks an HSE Trainer, Permit & Administration Specialist to support the HSSE management system across projects. You will coordinate HSE training, PTW administration, document control, and HSE reporting to ensure compliance with owner specifications.

The role requires at least 3 years in a similar position, AK3U and ToT certifications, and a hands-on approach to training, PTW packages, and documentation.

Qualifications

• Minimum 3 years of proven experience in a similar HSE role.
• Possesses AK3U and ToT certifications.
• Experience with PTW systems, training coordination, and HSE documentation.

Responsibilities

• Plan, organize, and conduct HSE induction for new employees, subcontractors, and visitors.
• Coordinate PTW system and verify PTW packages for completeness.
• Maintain HSE documentation and document control registers.
• Prepare HSSE daily, weekly, and monthly reports and dashboards.
• Monitor compliance with HSE plans, owner specifications, and procedures.
• Coordinate with site teams and owner representatives on HSE documentation and PTW requirements.

Skills

HSE Training

PTW Administration

Document Control

HSE Reporting

Compliance Monitoring

Education

AK3U Certification

ToT Certification

Job description

The HSE Trainer, Permit & Administration Specialist is responsible for supporting the implementation of the Project Health, Safety, Security and Environmental (HSSE) Management System through the effective coordination of HSE training, Permit to Work (PTW) administration, document control, and HSE reporting. The position ensures that all HSE records, permits, training activities, and documentation comply with project requirements, applicable regulations, and Owner's specifications.

What you'll be doing

A. HSE Training

Plan, organize, and conduct HSE induction for all new employees, subcontractors, and visitors.

Deliver project HSE awareness programs, toolbox talks, and campaign activities.

Coordinate mandatory HSE training according to project requirements.

Maintain the project Training Matrix, Training needed Analysis and monitor training validity.

Prepare HSE training materials, presentations, attendance records, and competency assessments.

Conduct pre-test and post-test evaluations and maintain training records.

Monitor the effectiveness of HSE training programs and recommend improvements.

B. Permit to Work (PTW) Administration

Coordinate the implementation of the Permit to Work (PTW) System.

Verify PTW packages for completeness before submission.

Ensure supporting documents are available and current, including:

• Approved Method Statement
• Job Safety Analysis (JSA)
• Lifting Plan
• Equipment Inspection Certificates
• Operator Competency Certificates

Maintain the PTW Register and daily permit status.

Coordinate PTW approval with relevant departments.

Archive completed permits according to document control procedures.

C. HSE Administration & Document Control

Maintain HSE documentation in accordance with the Project Document Control System.

Ensure only the latest approved revisions of HSE documents are distributed and used.

Maintain registers for:

• Method Statements
• Training Records
• Equipment Certificates
• Operator Licenses
• Calibration Certificates

Control document revisions and maintain document traceability.

Support internal and external HSE audits by preparing required documentation.

D. HSE Reporting

Prepare daily, weekly, and monthly HSSE reports.

Maintain records of:

• Inspections
• Audits
• Near Misses
• Corrective Actions
• Safety Observations

Update Leading and Lagging Indicator statistics.

Monitor the status of corrective actions and report overdue actions.

Prepare HSE dashboards and statistical reports for management review.

E. Compliance Monitoring

Verify compliance with Project HSE Plan, Owner Safety Specifications, and company procedures.

Support implementation of the document control process for controlled HSE documents.

Monitor validity of certificates and licenses and notify relevant departments before expiry.

Support HSE inspections and Management Walkthroughs as required.

F. Communication & Coordination

Coordinate with Construction, Engineering, QA/QC, Logistics, and subcontractors regarding HSE documentation and PTW requirements.

Liaise with Owner representatives regarding HSE documentation when required.

Support incident investigations by preparing documentation and maintaining investigation records.

Participate in HSE meetings and prepare meeting minutes when assigned.

Requirements

Minimum 3 years of proven experience in a similar role.

Possesses valid AK3U (General OHS Expert) and ToT (Training of Trainers) certifications.

What we offer

• Competitive salary and bonuses
• Comprehensive medical and life insurance coverage
• Opportunities for professional development and career advancement
• Supportive and collaborative work environment
• Flexible work arrangements to maintain a healthy work-life balance
• Short term & project-based contract with no roster system

About us

China Gezhouba Group Corporation' is a leading global engineering and construction conglomerate with a strong presence in the manufacturing, transport, and logistics industries. Our commitment to quality, safety, and innovation has made us a trusted partner for clients worldwide. Join our dynamic team and be a part of our continued success.