HR Administrative Assistant / Intern (m/f/d) (Fixed-Term, 1 Year)

Orise; Jakarta Pusat; On-site; IDR 70,000,000 - 110,000,000; Full time

Job summary

Orise is seeking an HR Administrative Assistant (m/f/d) to join the People Services team in Indonesia on a 12-month fixed-term full-time contract. Based in Jakarta, you will support HR administration, documentation, system maintenance and process harmonisation across Indonesia and APAC entities.

You will help maintain employee records, assist with HR system integrations, and contribute to continuous improvement of HR processes while working with SharePoint and HRIS platforms in a collaborative,

Qualifications

• Experience in HR Administration or Office Administration.
• Strong attention to detail and ability to handle confidential information.
• Good organisational and document management skills.
• Experience with SharePoint or HRIS is advantageous.
• Clear written and verbal English communication.

Responsibilities

• Support HR administration, document management and system maintenance.
• Assist with HR projects and system integrations for Indonesia and Asia Pacific entities.
• Maintain employee files in HRIS/SharePoint according to global standards.
• Assist with day-to-day HR operations, including contracts, payroll support, and record management.

Skills

HR Administration

Office Administration

Documentation management

Microsoft Office

Tools

SharePoint

HRIS

Job description

To strengthen our HR Operations team in Jakarta, we are looking for a motivated HR Administrative Assistant (m/f/d) to join our People Services team in Indonesia on a 12-month fixed-term full-time contract. This role is an excellent opportunity for an early-career HR or Administration professional who enjoys working with documentation, systems, and process improvement while supporting a regional HR Operations function across multiple countries.

About the Role

As a key member of the People Services team, you will support HR administration, document management, system maintenance, and process harmonisation initiatives across Indonesia and other Asia Pacific entities. You will play an important role in ensuring employee records are accurate, organised, and compliant while assisting with ongoing HR projects and system integrations.

This position offers broad exposure to HR Operations, digitalisation initiatives, and regional processes across Indonesia, Australia, Thailand, and Malaysia.

How You'll Drive Impact

You will:

• Scan, organise, and maintain employee contracts, medical reimbursement records, and other employment-related documentation for Indonesia.
• Support the digitisation and storage of employee documentation held across regional entities, including Indonesia, Australia, Thailand, and Malaysia.
• Create and maintain employee files within Omni HR systems, ensuring documents are uploaded in accordance with defined global standards and structures.
• Review employee records and documentation to support the completion and accuracy of employee profiles.
• Assist with the ongoing organisation and maintenance of HR documentation and SharePoint libraries across multiple entities.
• Support the harmonisation of HR Operations file structures and document management processes.
• Provide administrative support during HR system integration activities, including data validation and document migration tasks.
• Assist the People Services team with day-to-day administrative activities, including:
• Employment contract administration
• HR system maintenance
• Payroll administration support
• Employee record management
• General HR Operations support
• Contribute to continuous improvement initiatives aimed at standardising HR processes and practices across the region.
• Support ad-hoc administrative and operational projects as required.

What You Bring

• Experience in HR Administration, Office Administration, Shared Services, or a similar support function is an advantage
• Strong attention to detail and ability to manage confidential information appropriately.
• Good organisational and document management skills.
• Comfortable working with digital platforms, and Microsoft Office applications.
• Experience with SharePoint, document management systems, or HRIS platforms is advantageous.
• Strong written and verbal communication skills in English.
• Ability to manage multiple priorities in a structured and efficient manner.
• Proactive mindset with a willingness to support process improvement initiatives.
• Collaborative team player with a customer-service-oriented approach.

In Return We Offer You

• A unique opportunity to gain broad HR Operations experience across multiple countries.
• Exposure to HR digitalisation and system integration projects.
• A collaborative and supportive international working environment.
• Opportunities to develop HR systems, administration, and process improvement skills.
• Structured onboarding and training.
• A fixed-term full-time position with meaningful regional exposure and professional development opportunities.

Who Is Orise?

Orise is one of the leading manufacturer-independent suppliers of complete automation solutions for the process and manufacturing industries. The company currently employs more than 1,400 people with a global presence in Europe, the Americas, and Asia. Our operational activities focus on the design of process control systems and their vertical integration into the overall business process. We offer complete services from the concept to commissioning, from the field level through process control level to corporate management level. Orise is a company of ATS Automation Tooling Systems Inc.

Check our website to get further information on our company: www.pa-ats.com

All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations.

Disclaimer on the Use of AI in our Recruitment Process

To ensure our hiring process is fair, ethical, and transparent, ATS incorporates the use of AI technologies to enhance the recruitment process. We utilize Microsoft CoPilot to assist with the development and posting of job descriptions and assist with recruitment administrative tasks. The software uses pre‑defined, rule‑based filters which operate on fixed criteria and do not perform autonomous evaluation or generate independent recommendations. Microsoft Team Transcript is used to capture and document candidate interviews. Prior to the start of any interview, you will be asked if you consent to the use of transcript. The decision is yours and it will be honored by ATS.

The use of AI within our recruitment process is governed by the following core principles:

• Human Oversight and Accountability – AI is used solely to augment, not replace human judgment. All decisions regarding CV/resume screening, who to interview, and who to hire are made by ATS hiring managers and recruitment teams.
• Transparency and Data Protection – ATS will inform candidates when AI is being used to transcribe an interview to ensure our notes are complete and accurate. Candidates may choose whether or not to allow the use of transcript.All applicant data, including AI-generated interview notes, is treated as a confidential recruitment record and managed in accordance with applicable data protection laws.
• Fairness and Equality – ATS is committed to ensuring the use of AI is vetted and assessed to ensure it is not creating or perpetuating bias or discrimination.