General Administration Hotel

PT. PMA High Quality Construction; Kuta Selatan; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

PT. PMA High Quality Construction in Bali seeks a diligent admin coordinator to support day-to-day hotel/villa operations. You will work with the Villa or Hotel Manager to maintain readiness, manage suppliers, and ensure SOP/service standards are followed.

Responsibilities include checklists, reporting, supplier coordination, invoicing follow-ups, and preparing regular administrative reports. English proficiency and experience with POS systems (Opera preferred) are valued.

Qualifications

• Experience in hotel, villa, hospitality, procurement, or property operations is advantageous.
• Strong administrative, coordination, and organisational skills.
• Ability to speak and understand English.
• Ability to communicate effectively with management, suppliers, and internal teams.

Responsibilities

• Ensure operational checklists are completed and support hotel and villa readiness.
• Report operational issues to the management team and follow up on required actions.
• Assist in implementing company SOPs and service standards.
• Communicate and coordinate with external vendors and suppliers.
• Request quotations and compare supplier prices.
• Monitor delivery schedules and purchase orders.
• Maintain supplier databases and agreements.
• Follow up on outstanding invoices and payments.
• Prepare daily, weekly, and monthly administrative reports.
• Report on occupancy, expenses, inventory, and operational updates.
• Assist management with meetings and documentation.
• Monitor administrative deadlines and pending tasks.
• Provide general administrative support to the Villa Manager or Hotel Manager.

Skills

English proficiency

Administrative skills

Multitasking

Vendor communication

Tools

POS systems

Opera

Job description

Support the smooth day-to-day administration and operations of a hotel or villa property. This role works closely with the Villa Manager or Hotel Manager to maintain operational readiness, coordinate suppliers, monitor administrative activities, and ensure company SOPs and service standards are consistently followed.

Key responsibilities

Ensure operational checklists are completed and support hotel and villa readiness.

Report operational issues to the management team and follow up on required actions.

Assist in implementing company SOPs and service standards.

Communicate and coordinate with external vendors and suppliers.

Request quotations and compare supplier prices.

Monitor delivery schedules and purchase orders.

Maintain supplier databases and agreements.

Follow up on outstanding invoices and payments.

Prepare daily, weekly, and monthly administrative reports.

Report on occupancy, expenses, inventory, and operational updates.

Assist management with meetings and documentation.

Monitor administrative deadlines and pending tasks.

Provide general administrative support to the Villa Manager or Hotel Manager.

What we're looking for

Ability to speak and understand English.

Experience using POS systems, preferably Opera.

Strong administrative, coordination, and organisational skills.

Good attention to detail and ability to manage multiple priorities.

Ability to communicate effectively with management, suppliers, and internal teams.

Experience in hotel, villa, hospitality, procurement, or property operations is an advantage.