GA Manager

But Shimizu Corporation; Jakarta Selatan; On-site; IDR 200,880,000 - 357,120,000; Full time

Job summary

Shimizu Corporation seeks a GA Manager in Jakarta to oversee general administration and facilities management, ensuring safe, organized and productive workplaces across all sites.

You will coordinate maintenance, vendor relationships, procurement, and budget control while leading administrative staff and ensuring regulatory compliance in a construction environment. Fluency in English and strong leadership are essential.

Qualifications

• Bachelor's degree in a related field.
• 5-8 years in General Affairs with 2-3 years in a Supervisory role.
• Strong facilities and asset management knowledge.
• Experience with licensing and government relations.
• Vendor management and procurement processes.
• Understanding of K3, security, and work environment.
• Experience with construction sites and neighborhood coordination.
• Excellent communication and English proficiency.

Responsibilities

• Manage and coordinate all general administration activities including office operations, record-keeping and documentation systems.
• Oversee facilities management including maintenance, security, cleanliness and safety compliance across all office locations.
• Plan and coordinate maintenance schedules and vendor relationships to ensure facilities remain in top condition.
• Manage office supplies inventory and procurement for cost efficiency.
• Manage company cars for user operations.
• Develop and implement administrative policies aligned with standards and legal requirements.
• Coordinate HSE initiatives to ensure regulatory compliance in construction contexts.
• Manage budgets related to facilities, administration and general operations.
• Supervise administrative and facilities staff and provide training and performance feedback.
• Handle visitor management, access control and security protocols.
• Ensure compliance with local regulations and company policies across administration and facilities.

Skills

General Affairs

Facilities Management

Vendor Management

Budget Management

HSE Compliance

Office Administration

Contract Negotiation

Project Coordination

Leadership

English Proficiency

Education

Bachelor's Degree (S1)

Tools

Microsoft Office

Job description

About the role

We are seeking a GA Manager to join Shimizu Corporation in a full-time capacity, based in Jakarta. This role is instrumental in supporting the smooth and efficient operation of our facilities and general administration functions. As GA Manager, you will oversee all general administrative and facilities management activities, ensuring our workplace environment remains safe, organized and conducive to productivity. This position plays a vital part in enabling our construction operations to run seamlessly by managing essential support services and maintaining our operational.

Key responsibilities

Manage and coordinate all general administration activities including office operations, record-keeping and documentation systems

Oversee facilities management including maintenance, security, cleanliness and safety compliance across all office locations

Plan and coordinate maintenance schedules and vendor relationships to ensure all facilities remain in optimal working condition

Manage office supplies inventory and procurement to ensure adequate stock levels and cost efficiency

Manage company car for user operational

Develop and implement general administrative policies and procedures that align with company standards and legal requirements

Coordinate health, safety and environmental (HSE) initiatives to maintain compliance with construction industry regulations

Manage budgets relating to facilities, administration and general operations

Supervise administrative and facilities staff, providing guidance, training and performance management

Handle visitor management, access control and security protocols

Ensure compliance with local regulations and company policies across all administrative and facilities functions

What we're looking for

General Requirements

Minimum of a Bachelor's Degree (S1) in Management, Business Administration, Law, Industrial Engineering, or a related field.

Proven experience minimum of 5-8 years of work experience in General Affairs, including at least 2-3 years at a Supervisor or Assistant Manager level.

Strong understanding of company facilities and asset management

Well-versed in corporate licensing and maintaining relations with government agencies

Proficient in vendor management, cooperation contracts, and goods and services procurement processes

Deep understanding of Occupational Health and Safety (K3), security, and the work environment

Experienced with neighborhood coordination in project site

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Strong communication skills including active English proficiency and excellent negotiation techniques.

Willing to travel for business as required.

Possess strong leadership qualities.

Corporate asset and inventory management

Management of buildings, operational vehicles, and work facilities

Management of company security, cleanliness, and support services

Preparation and control of the General Affairs budget

Processing of company licensing and legal documents

Vendor and contract management

Management of corporate events and employee support services

Experience working within a construction company

Understanding of ISO 9001, ISO 14001, ISO 45001, ISO 37001 standards

What we offer

At Shimizu Corporation, we are committed to fostering a supportive and inclusive work environment. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include comprehensive health and medical allowance, professional development opportunities to enhance your quantity surveying expertise to support career progression. We promote work-life balance and provide flexible working arrangements where feasible. Our company culture emphasizes innovation, collaboration, and excellence, ensuring that our employees are valued and recognized for their contributions. We also offer opportunities to work on prestigious construction projects and gain exposure to international best practices in the construction industry.

About us

Shimizu Corporation is a leading construction and engineering company. We specialize in delivering innovative, sustainable, and high-quality construction solutions for commercial, residential, and infrastructure projects. With a commitment to excellence, integrity, and client satisfaction, we have established ourselves as a trusted partner in the construction industry. Our company values collaboration, continuous improvement, and the development of our people. We are dedicated to creating lasting value for our clients, employees, and communities whilst maintaining the highest standards of safety, quality, and environmental responsibility.

Find us at https://www.shimz-global.com/id/en/