Freelance Legal Admin

White Glove Hiring; Jakarta Barat; On-site; IDR 55,800,000 - 78,120,000; Part time

Job summary

ASTRO adalah perusahaan perdagangan cepat yang beroperasi di Indonesia, sedang mencari Freelance Legal Admin untuk membantu tim hukum dalam mengatur arsip dokumen secara fisik dan digital. Peran ini menuntut ketelitian, organisasi, dan kemampuan mengelola dokumen hukum dengan baik.

Tugas meliputi pengarsipan, penyelarasan, digitasi, pelacakan, dan persiapan dokumen untuk audit serta due diligence. Kontrak freelance 3 bulan dengan kerja hybrid 2–3 hari di kantor Tomang, Jakarta Barat.

Qualifications

• Diploma atau Sarjana di bidang Sekretariat, Hukum, Administrasi Bisnis, Perpustakaan, atau bidang terkait.
• Teliti dengan kemampuan organisasi yang tinggi, mampu mengelola volume dokumen besar dengan akurat.
• Familiar dengan sistem filing dokumen dan proses administrasi.
• Mahir di Google Workspace (Drive, Docs, Sheets) dan Microsoft Office.
• Dapat melakukan tugas administrasi berulang sambil menjaga akurasi.
• Mampu menjaga kerahasiaan dokumen hukum perusahaan.

Responsibilities

• Matu dokumentasi hukum fisik dan digital, mengarsipkan dokumen dengan rapi.
• Memvalidasi, menyelaraskan, dan memetakan dokumen untuk kelengkapan dan dokumentasi yang tepat.
• Melakukan filing dan indexing untuk arsip dokumen yang terstruktur.
• Mendigitalisasi dokumen hukum melalui pemindaian dan pengorganisasian file elektronik.
• Memelihara tracker dokumen hukum serta basis data filing menggunakan Google Drive.
• Menyiapkan berkas fisik untuk penyimpanan aman dan due diligence di masa mendatang.
• Mendukung tim hukum dalam mengumpulkan dokumen yang diperlukan untuk tinjauan internal, audit, dan due diligence.
• Memberi dukungan administratif umum terkait manajemen dokumen hukum sesuai arahan tim hukum.

Skills

Google Workspace

Microsoft Office

Dokumentasi hukum

Education

Diploma or Bachelor’s Degree

Tools

Google Drive

Google Docs

Google Sheets

Job description

DESKRIPSI PEKERJAAN

About Astro

ASTRO is Indonesia's quick commerce company that delivers groceries and essentials to your door within 15 minutes. Founded in 2021 by a group of seasoned e-commerce executives and backed by trusted international investors, our mission is to make people’s lives simpler and easier by saving them time, energy, and money. Just like real Astronauts that take off into outer space, Astro embodies the values of being fast, bold, adventurous, and technologically advanced.

Interested in working for a company that pushes the boundaries and strives to be the best? Join us now to be a part of this ground‑breaking mission!

About this Position

We are looking for a Freelance Legal Admin to support our Legal team in organizing and maintaining Astro's legal document repository. This role will focus on structuring both physical and digital legal documents, ensuring records are complete, easily accessible, and well-prepared to support internal governance and future due diligence processes.

Job Description

As our Astronaut, your missions are:

• Organize, classify, and archive legal documents in both physical and digital formats.
• Review, reconcile, and map legal documents to ensure completeness, consistency, and proper documentation.
• Conduct filing and indexing to create a structured and easily accessible legal document repository.
• Digitize legal documents through scanning and organize electronic files in accordance with the company's filing structure and naming conventions.
• Maintain and update legal document trackers, filing databases, and document inventories using Google Drive.
• Prepare, label, and organize hardcopy legal files for secure storage and future due diligence purposes.
• Assist the Legal team in compiling and preparing legal documents required for internal reviews, audits, and due diligence exercises.
• Provide general administrative support related to legal document management as assigned by the Legal team.

KUALIFIKASI MINIMUM

In order to launch the missions successfully, you need to have:

• Diploma or Bachelor's Degree in Secretarial Studies, Law, Business Administration, Library Science, or other relevant fields.
• Strong attention to detail and excellent organizational skills, with the ability to manage large volumes of documents accurately.
• Familiarity with document filing systems and administrative processes.
• Proficient in Google Workspace (especially Google Drive, Google Docs, and Google Sheets) and Microsoft Office.
• Comfortable performing repetitive administrative tasks while maintaining a high level of accuracy.
• Able to maintain confidentiality when handling company legal documents.
• Willing to work in a hybrid arrangement, with 2–3 days per week working from Astro's office.
• Available to work on a 3-month freelance contract, with 2x WFO at Tomang, Jakarta Barat.

RINGKASAN PERKERJAAN

• SPESIALISASI: Legal
• PENDIDIKAN MINIMAL: Diploma (D1-D4)
• SISTEM KERJA: Hibrid
• TIPE PEKERJAAN: Freelance
• LOKASI: West Jakarta, DKI Jakarta, Indonesia
• INDUSTRI: E-Commerce
• SITUS PERUSAHAAN: http://www.astronauts.id

TENTANG PERUSAHAAN

ASTRO is Indonesia's quick commerce company that delivers groceries and essentials to your door within minutes. Founded in 2021 by a group of seasoned e-commerce executives and backed by both trusted International and local investors, our mission is to make people's lives simpler and easier by saving them time, energy, and money.
Just like real Astronauts that take off into outer space, Astro embodies the values of being fast, bold, adventurous, and technologically advanced.
Interested in working for a company that pushes the boundaries and strives to be the best? Join us now to be a part of this ground-breaking mission!