Finance Officer - Grants

The Landscape Alliance; Indonesia; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

The Landscape Alliance membutuhkan Finance Officer – Grants untuk mengawasi keuangan hibah terbatas melalui tinjauan anggaran, verifikasi belanja, pemantauan keuangan mitra, rekonsiliasi, dan pelaporan donor yang tepat waktu.

Tugas meliputi persiapan anggaran, kolaborasi dengan PI, tim proyek, mitra, dan donor untuk kepatuhan serta implementasi hibah yang tepat; mendukung dokumentasi audit-ready dan pelaporan bulanan serta pembaruan anggaran.

Responsibilities

• Budget Monitoring and Control: Maintain complete and accurate records of all project financial documentation to ensure alignment with grant agreements.
• Budget Monitoring and Control: Collaborate with Principal Investigators (PIs), project teams, implementing partners, and donors to ensure financial implementation aligns with project requirements.
• Budget Monitoring and Control: Review and verify project expenditures to ensure compliance with approved budgets and donor requirements.
• Budget Monitoring and Control: Liaise with the Program Management Unit (PMU) on Letters of Agreement (LoAs), project start-up, budget updates, and project tracking in MyTree.
• Budget Planning and Updates: Support annual and rolling budget preparation in coordination with Principal Investigators (PIs).
• Budget Planning and Updates: Review planned staff-time allocations and ensure proper updates in the planning system (OCS Planner).
• Budget Planning and Updates: Collaborate with project teams to plan project costs based on available funding.
• Budget Planning and Updates: Review overall annual budgets of assigned grants to ensure accuracy and alignment with funding.
• Donor Financial Reporting: Prepare financial reports in compliance with grant agreements, donor requirements, and CIFOR-ICRAF standards.
• Donor Financial Reporting: Prepare and submit accurate financial reports, invoices, and payment requests in accordance with the terms, schedules, and requirements of grant agreements.
• Donor Financial Reporting: Submit the financial reports through MyTree.
• Donor Financial Reporting: Review financial reports from Country Offices before submission for approval.
• Donor Financial Reporting: Follow up on donor queries and feedback related to submitted financial reports.
• Grant Budget Development and Amendments: Support the preparation of budgets for new projects and grant amendments.
• Grant Budget Development and Amendments: Review and discuss revised budgets with PIs, budget holders, and Country Offices.
• Grant Budget Development and Amendments: Ensure full cost recovery, including proper allocation of overheads.
• Grant Budget Development and Amendments: Provide guidance to ensure budgets are accurate and compliant with donor requirements.
• Grant Agreement Review: Review the financial provisions of new grant agreements and amendments, including budgets, reporting schedules, payment terms, audit requirements, eligible costs, and foreign-exchange provisions, to ensure clarity, accuracy, operational feasibility, and compliance with CIFOR-ICRAF and donor requirements.
• Internal Financial Reporting: Prepare monthly summaries of restricted projects, including multi-year budgets and cumulative expenditures.
• Internal Financial Reporting: Report staff-cost forecasts and allocation.
• Audit Management: Coordinate with supervisor on the selection and engagement of external auditors for donor-required project audits.
• Audit Management: Provide supporting documentation and respond to audit queries during the audit process.
• Audit Management: Review draft audit reports and partner audit reports to ensure accuracy and compliance.
• Financial Operations and Monitoring: Monitor donor receivables and payables, ensuring timely collection and follow-up.
• Financial Operations and Monitoring: Review significant donor receivable and payable balances (more than USD 50,000) and provide explanations based on treasury reports.
• Financial Operations and Monitoring: Inform PIs of monthly spending rates and follow up on low spending.
• Financial Operations and Monitoring: Identify incoming donor funds and provide coding details to Treasury.
• Financial Operations and Monitoring: Monitor actual timesheet recording and variances.
• Financial Operations and Monitoring: Ensure completeness and accuracy of supporting documents, including mandatory timesheets.
• Financial Operations and Monitoring: Provide financial insights and recommendations to support decision-making by project teams and management.
• Implementing Partner Financial Management: Review partner Letters of Agreement (LoAs) and budgets in coordination with Grants Management Unit.
• Implementing Partner Financial Management: Monitor partner compliance with donor and CIFOR-ICRAF financial requirements.
• Implementing Partner Financial Management: Analyze partner expenditures and provide insights on spending trends and variances.
• Implementing Partner Financial Management: Review partner financial reports, monitor balances, and ensure collection of unused funds.
• Other Responsibilities: Perform other duties as assigned by the Senior Finance Officer – Grants, Finance Manager – Grants, and Chief Finance Officer.
• Other Responsibilities: Ensure compliance with donor regulations and internal policies and proactively identify and mitigate financial risks.
• Other Responsibilities: Comply with CIFOR-ICRAF occupational health and safety requirements and take reasonable care for personal safety and that of others.
• Other Responsibilities: Review work prepared by the Finance Assistant and provide technical guidance and support as needed.
• Other Responsibilities: Coordinate with supervisor on staff development plans.

Job description

Finance Officer - Grants

Perusahaan : The Landscape Alliance
Jenis Pekerjaan : Full-Time
Indonesia

Deskripsi Pekerjaan - Finance Officer - Grants

Provide
financial oversight for restricted grants through budget review, expenditure
verification, partner financial monitoring, reconciliation, and timely internal
and donor reporting, ensuring accurate budgets, strong compliance, audit-ready
records, effective use of donor funds, and sound project cash-flow management

Budget Monitoring and Control

• Maintain complete and accurate
  records of all project financial documentation to ensure alignment with grant agreements.
• Collaborate with Principal
  Investigators (PIs), project teams, implementing partners, and donors to ensure
  financial implementation aligns with project requirements. Clarify financial
  issues, answer queries, and provide updates on the budget status of the
  project.
• Review and verify project
  expenditures to ensure compliance with approved budgets and donor requirements.
• Liaise with the Program
  Management Unit (PMU) on Letters of Agreement (LoAs), project start-up, budget
  updates, and project tracking in MyTree.

Budget Planning and Updates

• Support annual and rolling
  budget preparation in coordination with Principal Investigators (PIs).
• Review planned staff-time
  allocations and ensure proper updates in the planning system (OCS Planner).
• Collaborate with project teams
  to plan project costs based on available funding.
• Review overall annual budgets
  of assigned grants to ensure accuracy and alignment with funding.

Donor Financial Reporting

• Prepare financial reports in
  compliance with grant agreements, donor requirements, and CIFOR-ICRAF
  standards.
• Prepare and submit accurate
  financial reports, invoices, and payment requests in accordance with the terms,
  schedules, and requirements of grant agreements.
• Submit the financial reports
  through MyTree.
• Review financial reports from
  Country Offices before submission for approval.
• Follow up on donor queries and
  feedback related to submitted financial reports.

Grant Budget Development and Amendments

• Support the preparation of
  budgets for new projects and grant amendments.
• Review and discuss revised
  budgets with PIs, budget holders, and Country Offices.
• Ensure full cost recovery,
  including proper allocation of overheads.
• Provide guidance to ensure
  budgets are accurate and compliant with donor requirements.

Grant Agreement Review

• Review the financial provisions
  of new grant agreements and amendments, including budgets, reporting schedules,
  payment terms, audit requirements, eligible costs, and foreign-exchange
  provisions, to ensure clarity, accuracy, operational feasibility, and compliance
  with CIFOR-ICRAF and donor requirements.

Internal Financial Reporting

• Prepare monthly summaries of
  restricted projects, including multi-year budgets and cumulative expenditures.
• Report staff-cost forecasts and
  allocation.

Audit Management

• Coordinate with supervisor on
  the selection and engagement of external auditors for donor-required project
  audits.
• Provide supporting
  documentation and respond to audit queries during the audit process.
• Review draft audit reports and
  partner audit reports to ensure accuracy and compliance.

Financial Operations and Monitoring

• Monitor donor receivables and
  payables, ensuring timely collection and follow-up.
• Review significant donor
  receivable and payable balances (more than USD 50,000) and provide explanations
  based on treasury reports.
• Inform PIs of monthly spending
  rates and follow up on low spending.
• Identify incoming donor funds
  and provide coding details to Treasury.
• Monitor actual timesheet
  recording and variances.
• Ensure completeness and
  accuracy of supporting documents, including mandatory timesheets.
• Provide financial insights and
  recommendations to support decision-making by project teams and management.

Implementing Partner Financial Management

• Review partner Letters of
  Agreement (LoAs) and budgets in coordination with Grants Management Unit.
• Monitor partner compliance with
  donor and CIFOR-ICRAF financial requirements.
• Analyze partner expenditures
  and provide insights on spending trends and variances.
• Review partner financial
  reports, monitor balances, and ensure collection of unused funds.

Other Responsibilities

• Perform other duties as
  assigned by the Senior Finance Officer – Grants, Finance Manager – Grants, and
  Chief Finance Officer.
• Ensure compliance with donor
  regulations and internal policies and proactively identify and mitigate
  financial risks.
• Comply with CIFOR-ICRAF
  occupational health and safety requirements and take reasonable care for
  personal safety and that of others.
• Review work prepared by the
  Finance Assistant and provide technical guidance and support as needed.
• Coordinate with supervisor on
  staff development plans.