Executive Personal Assistant & Travel Scheduler

BOTTEGA ITALIANA BALI

Provinsi Bali

On-site

IDR 89,280,000 - 133,920,000

Full time

4 days ago

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Job summary

BOTTEGA ITALIANA BALI is seeking a diligent Personal Assistant (Male) to support the owner with comprehensive administrative and personal tasks in Bali. The role encompasses calendar management, correspondence handling, document preparation, travel planning, and ensuring smooth day-to-day operations while maintaining strict confidentiality.

The ideal candidate speaks fluent English, holds a valid driver license, and has experience with villa or restaurant operations in Bali.

Qualifications

Proven experience as a Personal Assistant or in a similar administrative role.
Speak English fluently.
Proficient in Microsoft Office especially Excel.
Must have an active Driver license.
Educational background in F&B or Hospitality is a plus.
Experience handling Villa or Restaurant in Bali.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to prioritize tasks and work independently.
Strong attention to detail and ability to maintain confidentiality.
Flexibility and adaptability in a fast-paced environment.

Responsibilities

Manage the owner's calendar, including appointments, meetings, and personal events.
Handle phone calls, emails, and other forms of communication on behalf of the employer.
Prepare presentations, meeting agendas, and relevant materials for meetings.
Assist with personal errands and coordinating with vendors, service providers, or contractors.
Plan and coordinate travel arrangements, accommodations, itineraries, and meetings.
Maintain confidentiality and discretion at all times.
Keep track of tasks, deadlines, and follow up on pending matters; prepare summaries for the employer.