Executive Assistant & Sales Operations Coordinator

PT Sepulsa Teknologi Indonesia (Jakarta); Jakarta Utara; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

PT Sepulsa Teknologi Indonesia is seeking a highly organized Personal Assistant to provide executive support to the CEO and assist the Sales Administration team. You will manage calendars, meetings, travel, and documentation while ensuring accurate records and timely follow-ups.

In this role you will coordinate client documents, prepare proposals, and assist in sales workflow. The ideal candidate is detail-oriented, proactive, and able to handle multiple priorities in a fast-paced environment.

Qualifications

• Bachelor's Degree in Business Administration, Management, Marketing, Communications, or related fields.
• 1–2 years of experience as Personal Assistant or Sales Admin is a plus.
• Proven organizational and multitasking abilities.
• Ability to handle confidential information discreetly.

Responsibilities

• Provide executive calendar management, scheduling, and travel arrangements for the CEO.
• Coordinate internal and external meetings, agendas, and follow-up actions.
• Prepare meeting materials, notes, and presentation support as needed.
• Maintain accurate business records and manage confidential documents.
• Assist in sales administration: proposals, quotes, invoices, and orders.
• Coordinate client coordination, documentation and approvals across departments.
• Support reporting and documentation workflows for the CEO and sales team.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Confidentiality

Proactive

Adaptable

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

PT Sepulsa Teknologi Indonesia is seeking a highly organized Personal Assistant to provide executive support to the CEO and assist the Sales Administration team. You will manage calendars, meetings, travel, and documentation while ensuring accurate records and timely follow-ups.

In this role you will coordinate client documents, prepare proposals, and assist in sales workflow. The ideal candidate is detail-oriented, proactive, and able to handle multiple priorities in a fast-paced environment.