Execution Document Staff

ID70 PT Japfa Comfeed Indonesia Tbk; Sidoarjo; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

PT Japfa Comfeed Indonesia Tbk in Surabaya is seeking an Execution Import Document Staff to manage and execute import documentation, ensure accuracy, and file records in alignment with regulations. You will review invoices, packing lists, bills of lading, and other documents while coordinating with freight forwarders and internal teams to keep shipments moving smoothly.

The role requires a bachelor’s degree in related fields, openness to fresh graduates with relevant internship exposure, and

Qualifications

• Bachelor's degree in Supply Chain Management, International Business, Logistics, Management or related field.
• Fresh graduates welcome; candidates with 2 years' experience preferred.
• Good knowledge of international trade regulations and import procedures.
• Ability to prepare, review, verify, and maintain import documentation accurately.

Responsibilities

• Manage and execute import documentation processes, including preparation, review, verification, and filing of import-related documents.
• Ensure the accuracy, completeness, and compliance of import documents with applicable international trade regulations, customs requirements, and company procedures.
• Review and verify import documentation such as commercial invoices, packing lists, bills of lading/airway bills, certificates of origin, customs documents, and other supporting documents.
• Coordinate with freight forwarders, customs brokers, suppliers, shipping agents, and internal stakeholders to ensure the timely processing of import shipments and documentation.
• Monitor the status and progress of import shipments and related documentation and follow up on outstanding documents or issues.
• Support the preparation and submission of documents required for customs clearance and import activities.

Skills

Import documentation management

Coordination with freight forwarders

Attention to detail

English communication

Microsoft Excel/Word

Education

Bachelor's degree in Supply Chain Management or related field

Tools

Microsoft Excel

Microsoft Word

Job description

PT Japfa Comfeed Indonesia Tbk - Kantor Surabaya Execution Import Document Staff

Job Responsibilities

• Manage and execute import documentation processes, including preparation, review, verification, and filing of import-related documents.
• Ensure the accuracy, completeness, and compliance of import documents with applicable international trade regulations, customs requirements, and company procedures.
• Review and verify import documentation such as commercial invoices, packing lists, bills of lading/airway bills, certificates of origin, customs documents, and other supporting documents.
• Coordinate with freight forwarders, customs brokers, suppliers, shipping agents, and internal stakeholders to ensure the timely processing of import shipments and documentation.
• Monitor the status and progress of import shipments and related documentation and follow up on outstanding documents or issues.
• Support the preparation and submission of documents required for customs clearance and import activities.
• Identify and follow up on discrepancies, incomplete documents, or potential issues that may affect the import process.
• Maintain accurate and organized records and documentation of import activities for tracking, reporting, audit, and compliance purposes.
• Coordinate with relevant departments to ensure the availability of required information and documents for import transactions.
• Assist in monitoring logistics activities and shipment schedules to support smooth and timely import operations.
• Maintain effective communication and professional relationships with internal and external stakeholders involved in import and logistics activities.
• Prepare routine reports and provide updates regarding the status of import documentation and shipments.
• Ensure all import documentation activities are carried out in accordance with company policies, procedures, and applicable laws and regulations.
• Perform other duties and responsibilities related to import documentation and logistics activities as assigned by the Supervisor/Manager.

Job Qualifications

• Bachelor's degree in Supply Chain Management, International Business, Logistics, Management or a related field.
• Fresh graduates are welcome to apply; candidates with a minimum of 2 years of relevant experience are preferred.
• Good knowledge of international trade regulations, customs regulations, and import procedures.
• Good understanding of import documentation and customs clearance processes.
• Ability to prepare, review, verify, and maintain import and export documentation accurately.
• Good coordination and organizational skills, particularly in managing logistics activities and documentation.
• Strong attention to detail and ability to identify discrepancies or incomplete documentation.
• Good interpersonal and communication skills to establish and maintain effective relationships with freight forwarders, customs brokers, suppliers, and internal stakeholders.
• Good English communication skills, both written and verbal, particularly for handling international correspondence and documentation.
• Proficient in Microsoft Office, particularly Microsoft Excel and Microsoft Word.
• Able to work independently as well as collaboratively within a team.
• Able to work under deadlines and manage multiple documentation and logistics activities simultaneously.
• High level of integrity, accuracy, responsibility, and attention to detail.

Company Description

JAPFA is an agribusiness company that engages mainly in the production of animal feed, poultry breeding, commercial farm, consumer products, aquaculture, and beef cattle farming. Founded in Indonesia and now headquartered in Singapore, we employ over 37,000 people across an integrated network of modern farming, processing and distribution facilities in Indonesia, Vietnam, India, Myanmar, and Bangladesh. We believe our people are the key to staying ahead, and we continuously seek talented individuals to grow with us and contribute to our mission. Visit our official webpage: https://www.japfa.com/ https://www.japfacomfeed.co.id/ JAPFA is an agribusiness company that engages mainly in the production of animal feed, poultry breeding, commercial farm, consumer products, aquaculture, and beef cattle farming. Founded in Indonesia and now headquartered in Singapore, we employ over 37,000 people across an integrated network of modern farming, processing and distribution facilities in Indonesia, Vietnam, India, Myanmar, and Bangladesh. "Growing Towards Mutual Prosperity" is the company's strong belief in the nurturing of mutually rewarding relationships based on trust and integrity. JAPFA aims to be "the leading dependable provider of affordable protein foods in Emerging Asia by building on the foundation of our excellent teamwork and proven experience for the benefit of all stakeholders." For more information, visit: https://www.japfa.com/ https://www.japfacomfeed.co.id/ This company values integrity, excellence, and customer focus.