Digital Document Specialist: Data Entry & Filing

PERSOLKELLY Recruitment Indonesia; Pluit; On-site; IDR 44,640,000 - 66,960,000; Full time

Job summary

PERSOLKELLY Recruitment Indonesia is seeking a meticulous Data Entry Administrator for our Surabaya branch to support document scanning, logging, and digital filing. You will handle high-volume data entry, maintain file naming standards, and ensure accuracy and confidentiality across systems.

Minimum Diploma with 1 year in document control or related roles, plus basic to intermediate Excel/Word skills, is required. The role offers a full-time position in a dynamic regional firm.

Qualifications

• Min. Diploma Degree in any field.
• Min. 1 year of experience in document control, administration, data entry, records management, or related roles.
• Basic to intermediate computer skills, particularly Microsoft Excel and Microsoft Word.
• Familiar with document scanning, file management, folder organization, and digital document handling.
• Able to apply standardized file naming and document classification procedures.
• Strong attention to detail with good accuracy in data entry and document checking.
• Well-organized, systematic, and able to manage multiple documents simultaneously.

Responsibilities

• Provide administrative support for document scanning, document logging, file naming, filing, and digital document management to ensure documents are properly organized, complete, accessible, and secure.
• Perform document scanning and digitization accurately and efficiently.
• Log and track documents in the designated folders/files or document management system.
• Apply standardized file naming conventions and organize soft-copy documents systematically.
• Maintain proper document filing, archiving, and retrieval.
• Ensure document quality, completeness, accuracy, and confidentiality.
• Conduct basic document checking and data verification before filing.
• Support document indexing, data entry, and updating document records.
• Maintain document tracking and follow up on missing or incomplete documents.
• Handle high-volume and repetitive administrative tasks while maintaining accuracy and productivity.
• Perform other administrative and document management tasks as required.

Skills

Data entry

Attention to detail

Organized

Multitasking

Education

Diploma (D3) or higher

Tools

Microsoft Excel

Microsoft Word

Document management systems

Job description

PERSOLKELLY Recruitment Indonesia is seeking a meticulous Data Entry Administrator for our Surabaya branch to support document scanning, logging, and digital filing. You will handle high-volume data entry, maintain file naming standards, and ensure accuracy and confidentiality across systems.

Minimum Diploma with 1 year in document control or related roles, plus basic to intermediate Excel/Word skills, is required. The role offers a full-time position in a dynamic regional firm.