Crewing Executive

PT CMA SHIPS INDONESIA

Jakarta Utara

On-site

IDR 100,440,000 - 200,880,000

Full time

11 days ago

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Job summary

PT CMA SHIPS INDONESIA in Jakarta is seeking a Crewing Administrator to manage crew line-ups and ensure compliance with client requirements. The role involves proactive coordination with the Recruitment and Placement Service and internal crews, and handling exemptions and relief planning as needed.

The ideal candidate holds a diploma, with knowledge of STCW, MLC 2006, and English proficiency. Experience in crewing or ship management is preferred, with strong organizational and interpersonal

Qualifications

Minimum diploma required.
Knowledge of STCW, Seafarer’s Employment T&C, MLC 2006, CBA and Flag States’ requirements.
Proficiency with MS Office applications.
Strong written and spoken English.
Experience in crewing or ship management preferred (1 year).

Responsibilities

Oversee quality of line-up for vessels in the portfolio.
Coordinate proactively with vessels, Recruitment and Placement Service and Client.
Validate/reject junior and senior officers in the system based on suitability.
Prepare exemption requests and relief plans for dedicated vessels.
Monitor crew records in the Company database and ensure timely entry.
Be available 24/7 for emergency calls and record each incident.

Job description

To strictly follow all Company procedures, guidelines and mandatory regulations and any special requests from the Client.
To be in charge of the quality of the line-up on the vessels in the portfolio – maximum of up to twelve vessels.
To ensure a proactive communication with the vessels, the Recruitment and Placement Service and the Responsible Operations.
To prepare an Exemption Request Form related to dedicated vessels and obtain Crewing Manager – Team Leader’s validation.
To be in charge of junior officers and ratings planning in the assigned pool, prepared by the Recruitment and Placement Service.
To validate or reject in the system junior officers and ratings lined up by the Recruitment and Placement Service depending on their suitability.
To validate or reject in the system senior officers lined up by the Recruitment and Placement Service depending on their suitability - following required validation by the Client (applicable only to top 2 Senior Officers).
To manage vessels’ safe manning crew complement basis the approval and agreement with the Client, including reduced crew headcount upon obtaining by the Client all necessary exemptions.
To propose, in case of an emergency relief, a replacement of a seafarer to be reviewed and validated by the Crewing Manager – Team Leader / COO if required.
To validate promotions of ratings except for cadets’ promotions.
To prepare a transfer / exit plan for a vessel changing a nationality allocation or leaving the Company as well as prepare a relief plan for any specific projects as requested by the Client.
To ensure that prior approving a seafarer to re-join a vessel his / her latest appraisal has been entered into the Company database and verify whether the appraisal score and comments permits the Seafarer to be re-hired.
To monitor whether that all required crew records have been entered correctly and in a timely manner in the Company database.
To manage all communication between vessels, the Client and Recruitment and Placement Services regarding crewing matters.
To ensure that Riding Squad members / any additional seafarers are in compliance with the Client’s request and appropriately reported for invoicing.
To review Seafarers’ Employment Agreements and POEA contracts as well as save them in the software.
To be available 24/7 when Duty Officer in case of an emergency call and to record every emergency call.
To check and pre-approve the non-wage crew costs, mustering expenses or shorthand bonus invoices.
To update vessel’s visit log book and prepare a vessel’s visit report after visiting a vessel.
To ensure that the Crewing Manager / Team Leader is always kept updated and fully informed about all exceptional cases.
To perform ad hoc tasks as requested by the Crewing Manager / Team Leader