Billing Assistant, Sea Freight Import, Jakarta

DSV - Global Transport and Logistics; Jakarta Pusat; On-site; IDR 72,000,000 - 120,000,000; Full time

Job summary

DSV - Global Transport and Logistics in Jakarta is seeking a Billing Staff to join our finance team. You will acknowledge third-party vendors, manage invoice status, collect and upload invoices in CargoWise 1, and ensure supporting documents are attached for Customer requirements.

The role requires a Diploma or Bachelor's degree in Finance or Accounting, at least 2 years of billing experience in a multinational freight forwarder or ocean carrier, and strong English communication.

Qualifications

• Diploma or Bachelor Degree in Finance or Accounting or related field.
• Preferably minimum 2 years experience as Billing Staff in Multinational Freight Forwarder or Ocean Carrier.
• Basic knowledge in Sea Freight Import operation, Finance or Accounting.
• Good understanding of Ocean Operation, Accounting, Tax or Finance background.
• Ability to work under pressure (tight deadlines).
• Fluent in English (written and spoken).
• Preferably experienced using CargoWise-1 system.

Responsibilities

• Acknowledge third-party vendor from CargoWise 1 based on delivery date.
• Check for outlay invoices status and inform third-party vendor.
• Collect and check invoice outlay from third-party and upload into CargoWise 1.
• Prepare duties and submit as per company rule and matrix.
• Create invoices as per valid rate card and quotation.
• Ensure every invoice is attached with supporting documents as per customer requirement.
• Compile and upload E-doc for supporting documents and invoice from third-party into CargoWise 1.
• Ensure hardcopy invoices with supporting documents are sent timely.
• Document transmittal advice as proof of receipt by customer.
• Report irregularities to supervisor as soon as possible.
• Aim for KPI FIS achievement for invoice auto rating and speed of invoice.
• Minimize canceled invoices / Credit Notes weekly and monthly.

Skills

Communication

Fluent English

Customer oriented

Attention to detail

Teamwork

Education

Diploma / Bachelor degree in Finance or Accounting

Tools

CargoWise-1

Job description

Job Req Number: 127086

Time Type: Full Time

Work Location: Jakarta

Entity: DSV Transport Indonesia

Job Duties

• Acknowledge third-party vendor from Cargowise 1 based on delivery date
• Check for outlay Invoices status and inform to third-party vendor
• Collect & check Invoice outlay from third-party and upload in to CargoWise 1
• Preparing duty and submit as per company rule and matrix
• Create Invoices as per valid rate card and quotation
• Ensure for every single Invoices are attached with supporting documents as per Customer requirement
• Compile and upload E-doc for supporting documents and Invoice from third-party into CargoWise 1
• Ensure that hardcopy Invoice along with supporting document is sent timely
• Well-documented for all transmittal advice which as proof that Invoice has been received by Customer
• Report for any irregularity (missing Invoice, late Invoicing, etc.) to Supervisor as soon as possible
• Ensure KPI FIS achievement for Invoice auto rating and speed of Invoice
• Minimize cancelation invoice / Credit Note (CN) by weekly and monthly based
• Ensure there is no unpost revenue and cost to support zero run off and improper Profit and Loss (PNL) by weekly basis
• Responsible for monthly closing activity
• Participate in meeting / joint meeting with internal and external to coordinator, technical meeting to provide services as per Customer requirement and SOP

Job Duties

• Acknowledge third-party vendor from Cargowise 1 based on delivery date
• Check for outlay Invoices status and inform to third-party vendor
• Collect & check Invoice outlay from third-party and upload in to CargoWise 1
• Preparing duty and submit as per company rule and matrix
• Create Invoices as per valid rate card and quotation
• Ensure for every single Invoices are attached with supporting documents as per Customer requirement
• Compile and upload E-doc for supporting documents and Invoice from third-party into CargoWise 1
• Ensure that hardcopy Invoice along with supporting document is sent timely
• Well-documented for all transmittal advice which as proof that Invoice has been received by Customer
• Report for any irregularity (missing Invoice, late Invoicing, etc.) to Supervisor as soon as possible
• Ensure KPI FIS achievement for Invoice auto rating and speed of Invoice
• Minimize cancelation invoice / Credit Note (CN) by weekly and monthly based
• Ensure there is no unpost revenue and cost to support zero run off and improper Profit and Loss (PNL) by weekly basis
• Responsible for monthly closing activity
• Participate in meeting / joint meeting with internal and external to coordinator, technical meeting to provide services as per Customer requirement and SOP

Job Requirements

• Diploma / Bachelor Degree in Finance or Accounting, or any related field
• Preferably minimum 2 years experienced as a Billing Staff either in Multinational Freight Forwarder or Ocean Carrier
• Basic knowledge in Sea Freight Import operation, Finance or Accounting
• Good understanding of Ocean Operation, Accounting, Tax or Finance related background
• Ability to work under pressure (tight deadlines)
• Good communication skill & customer-oriented
• Fluent in English (written and spoken)
• Preferably experienced using Cargowise-1 system

DSV - Global transport and logistics

What moves you?

At DSV, we move more than goods. We move careers, ambitions and opportunities.

With close to 150,000 colleagues in over 90 countries, we are a global leader in transport and logistics - but it is our people who bring this to life every day. From frontline operations to business functions, every role contributes to keeping supply chains flowing and societies running.

Here, you are part of a movement where you are trusted to take ownership, act on your ideas and make decisions that create real impact. Where we push transparency in how we communicate and collaborate. And where we win together by supporting each other, challenging each other and delivering results as a team.

Start here. Go anywhere

This is our promise of movement. A promise that your work matters, your contribution counts, and your career can move as far as your ambition takes it.

If you are looking to make an impact, grow your career and be part of something bigger - DSV is the place to be.

Visit dsv.com and follow us on LinkedIn and Facebook.

#StartHereGoAnywhere