Assistant Project Manager

PT Vector InfoTechnologies Indonesia; Jakarta Timur; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

Vector InfoTech Group sedang mencari Koordinator Proyek berpengalaman untuk mendukung direktur proyek dan manajer proyek dalam perencanaan, pelaksanaan, serta pengendalian proyek di sektor minyak & gas. Posisi ini menuntut keterampilan koordinasi lintas tim, penyusunan dokumentasi proyek, dan pelaporan berkala.

Anda akan berkolaborasi dengan klien, konsultan, dan vendor, mengidentifikasi risiko, menyiapkan laporan kemajuan, dan memastikan kepatuhan terhadap standar mutu serta persyaratan

Qualifications

• Gelar di bidang Engineering, Project Management, Information Technology atau disiplin terkait.
• 5-8 tahun pengalaman relevan dalam koordinasi proyek, manajemen proyek, teknik, integrasi sistem di industri minyak & gas.

Responsibilities

• Membantu Direktur Proyek dan Manajer Proyek dalam perencanaan, pelaksanaan, pemantauan, dan penyampaian proyek.
• Koordinasi aktivitas proyek antar teknik, pembekalan, subkontraktor, vendor, dan klien agar selaras dengan tujuan proyek.
• Memantau jadwal, milestone, deliverables, dan menindaklanjuti tindakan yang tertunda.

Skills

Project coordination

Scheduling

Stakeholder management

Team coordination

Problem solving

Education

Bachelor's degree in Engineering/PM/IT

Tools

Microsoft Excel

Microsoft Word

PowerPoint

MS Project

Job description

Responsibilities

• Assist the Project Director and Project Managers in the planning, execution, monitoring, and successful delivery of projects.
• Coordinate project activities across engineering, procurement, subcontractors, vendors, and clients to ensure alignment with project objectives.
• Monitor project schedules, milestones, and deliverables, and proactively follow up on pending actions.
• Support project budgeting, cost tracking, resource planning, and progress reporting.
• Organize and facilitate project meetings, prepare meeting minutes, and track action items to closure.
• Manage project documentation, correspondence, technical submissions, and contractual records.
• Coordinate with clients, consultants, authorities, suppliers, and subcontractors to ensure timely resolution of project issues.
• Identify project risks, constraints, and potential delays, and elevate critical issues to management as required.
• Support procurement and vendor management activities, including technical and commercial evaluations.
• Prepare project status reports, presentations, forecasts, and management updates.
• Support change management, variation orders, claims, and project close-out activities.

Requirements

• Degree in Engineering, Project Management, Information Technology, or a related discipline.
• 5-8 years of relevant experience in project coordination, project management, engineering, system integration, in the oil and gas industry.
• Familiarity with engineering, construction, infrastructure, ICT, ELV, security, or system integration projects will be an added advantage.
• Experience in preparing project schedules, progress reports, meeting minutes, and project documentation.
• Willingness to travel for project assignments, site visits, and training opportunities, including occasional overseas travel.
• Self-motivated learners with a positive attitude, strong curiosity, and a willingness to take on new challenges.
• Strong organizational and planning skills with the ability to manage multiple priorities and deadlines.
• Experience coordinating with clients, consultants, vendors, and cross-functional teams.
• Good understanding of project lifecycle management, including planning, execution, monitoring, and project close-out.
• Ability to identify project risks, track issues, and coordinate timely resolutions.
• Strong communication, stakeholder management, and interpersonal skills.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Project.
• Self-motivated, proactive, and capable of working independently in a fast-paced environment.
• Strong problem-solving skills with attention to detail and a commitment to delivering quality outcomes.
• Aspiration to grow into a Project Manager or senior project leadership role.

Established in 1992, Vector InfoTech Group specializes in the supply of reliable industrial products and solutions to local and multinational corporations from the Oil & Gas, Petrochemicals, Power, Utilities, Transportation & Chemicals, Semi-Conductor, Building & Construction, Food, Pulp and Paper Industries.

Vector InfoTech Group has grown in our respective business units into a single entity to become a complete Industrial Networks, Industrial IT and Industrial Telecommunications System solution provider. Our complete industrial system solutions include Industrial Communications and Networking Systems Hardware, Software and Engineering Services, extending to Total Turnkey Communication System Packages.

Vector InfoTech is dedicated to provide our clients with "Total Solution" for their communication systems requirement as well as integrations of more complex system projects and troubleshooting of data communications problems.

Established in 1992, Vector InfoTech Group specializes in the supply of reliable industrial products and solutions to local and multinational corporations from the Oil & Gas, Petrochemicals, Power, Utilities, Transportation & Chemicals, Semi-Conductor, Building & Construction, Food, Pulp and Paper Industries.

Vector InfoTech Group has grown in our respective business units into a single entity to become a complete Industrial Networks, Industrial IT and Industrial Telecommunications System solution provider. Our complete industrial system solutions include Industrial Communications and Networking Systems Hardware, Software and Engineering Services, extending to Total Turnkey Communication System Packages.

Vector InfoTech is dedicated to provide our clients with "Total Solution" for their communication systems requirement as well as integrations of more complex system projects and troubleshooting of data communications problems.