Admin F&B

EVDEkimi Real Estates; Kecamatan Ubud; On-site; IDR 78,120,000 - 111,600,000; Full time

Job summary

Amber & Lezzet is seeking an organized F&B Administration specialist to manage daily admin tasks, expenses, and POS operations at our Bali location. You will handle POs, deliveries, and data maintenance across the purchasing and restaurant teams.

The role requires strong Excel/Sheets skills, attention to detail, and the ability to coordinate with multiple internal and external teams to ensure timely deliveries and accurate records.

Qualifications

• Experience in F&B administration or purchasing administration preferred.
• Strong administrative and organizational skills.
• Detail-oriented and accurate with data and documents.
• Ability to follow up and coordinate with internal or external teams.
• Proficiency in Microsoft Excel or Google Sheets.
• Experience with POS and purchasing systems is an advantage.

Responsibilities

• Handle daily F&B administrative tasks for Amber & Lezzet.
• Monitor expenses, bank transfers, and petty cash ensuring invoices are complete.
• Manage POS system operations including POs and deliveries.
• Maintain accurate system data and organize invoices and receipts.
• Coordinate with purchasing and restaurant teams on orders and deliveries.
• Follow up on POs, deliveries, and outstanding items to ensure timely fulfillment.
• Input and update recipes and menu items in the system.

Skills

Administrative skills

Organizational skills

Detail-oriented

Excel/Google Sheets

Coordination with teams

Tools

POS system

Purchasing systems (Runchise)

Job description

Handle daily F&B administrative tasks for Amber & Lezzet.

Monitor all daily expenses, including bank transfers and petty cash transactions, ensuring all invoices and supporting documents are complete and accurate.

Manage administrative operations in the POS system, including:

Creating and managing Purchase Orders (POs)

Inputting and managing deliveries

Updating recipes and menu items

Adding, activating, and disabling items

Maintaining accurate and up-to-date system data

Follow up on purchase orders, order status, deliveries, and outstanding items to ensure timely and complete delivery.

Create and maintain restaurant Purchase Request, including ETA for each requested item, and follow up regularly until the request is fulfilled.

Organize and maintain invoices, receipts, and other supporting documents for proper record-keeping and checking.

Coordinate with the purchasing team, and restaurant team regarding orders, deliveries, and administrative requirements.

Ensure all F&B administrative records are updated, organized, and submitted on time.

Support other F&B administrative tasks as required.

Requirements

Previous experience in F&B Administration, Purchasing Administration, or a similar role is preferred.

Good administrative and organizational skills.

Detail-oriented and accurate in handling data and documents.

Able to follow up and coordinate effectively with external or internal teams.

Familiarity with POS/Purchasing systems or Runchise is an advantage.

Proficient in Microsoft Excel/Google Sheets.

Able to work independently and manage multiple tasks and deadlines.