Admin Business Partner / Admin Manager

amIT Global Solutions Sdn Bhd; Indonesia; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

Target in Jakarta, Indonesia is seeking an Office Administrator to oversee daily administrative operations and ensure safety and efficiency. The role involves managing facilities, coordinating resources, and maintaining compliance across vendor relationships.

The ideal candidate holds a bachelor's degree in business/related field with 1–3 years of experience, strong communication, organizational, and problem-solving abilities. This is a full-time on-site position with opportunities for growth.

Qualifications

• Bachelor's degree in business administration, management, or related field.
• 1–3 years of experience in office administration or related roles with increasing responsibilities.
• Experience in managing administrative operations, including facility management, resource allocation, and vendor management.
• Excellent communication and interpersonal skills.
• Ability to interact with employees at all levels and prioritize tasks.
• Knowledge of labor laws, health and safety regulations, and compliance standards.
• Professional certifications in office administration are a plus.

Responsibilities

• Oversee office administrative operations for smooth functioning and safety.
• Improve operational efficiency by addressing facility and resource management issues.
• Update admin policies, manage supplier relationships, and ensure compliance.
• Conduct regular site inspections to maintain facility and asset integrity.
• Manage inventory and organize storage rooms effectively.
• Monitor and report on facility and resource spending regularly.
• Provide administrative support on office event management and support employee well-being activities.
• Assist with business visa applications and travel logistics.
• Negotiate with contractors to enhance services.
• Ensure compliance with legal requirements and renewals.
• Prepare and monitor admin budgets.
• Support regional finance in compliance efforts.
• Reviewing attendance and contractor payroll
• Assist with various ad hoc duties and projects as needed.

Skills

Communication skills

Interpersonal skills

Time management

Organizational skills

Problem-solving

Vendor management

Facility management

Education

Bachelor's degree in business administration, Management, or related field

Job description

About Us:

As a Fortune 50 company with more than 350,000 team members worldwide, Target is an iconic brand and one of America's leading retailers. Working at Target means the opportunity to help all families discover the joy of everyday life. Caring for our communities is woven into who we are, and we invest in the places we collectively live, work and play. We prioritize relationships, fuel and develop talent by creating growth opportunities, and succeed as one Target team. At our core, our purpose is ingrained in who we are, what we value, and how we work. It's how we care, grow, and win together.

Location:

Jakarta, Indonesia

Reporting:

This position reports to the Senior Human Resources Manager/ Human Resources Director.

Responsibilities

• Oversee office administrative operations for smooth functioning and safety.
• Improve operational efficiency by addressing facility and resource management issues.
• Update admin policies, manage supplier relationships, and ensure compliance.
• Conduct regular site inspections to maintain facility and asset integrity.
• Manage inventory and organize storage rooms effectively.
• Monitor and report on facility and resource spending regularly.
• Provide administrative support on office event management and support employee well-being activities.
• Assist with business visa applications and travel logistics.
• Negotiate with contractors to enhance services.
• Ensure compliance with legal requirements and renewals.
• Prepare and monitor admin budgets.
• Support regional finance in compliance efforts.
• Reviewing attendance and contractor payroll
• Assist with various ad hoc duties and projects as needed.

Requirements

• Uphold code of Ethic and act with integrity, professionalism, and confidentiality
• Bachelor's degree in business administration, Management, or related field.
• Minimum of 1 - 3 years of experience in office administration or related roles, with progressively increasing responsibilities.
• Proven experience in managing administrative operations, including facility management, resource allocation, and vendor management.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• Strong sense of urgency and problem-solving skills
• Solid organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Knowledge of legal and regulatory requirements related to office administration, including labor laws, health and safety regulations, and compliance standards.
• Professional certifications in office administration or related areas are a plus.