Working Capital Controller

A&O Shearman; Hong Kong; On-site; HKD 540,000 - 780,000; Full time

Job summary

A&O Shearman in Hong Kong is seeking a Working Capital Controller to join the Finance team. You will manage end-to-end working capital processes for matters, including billing, collections, WIP review and client invoicing to support cash flow.

The role requires 3–5+ years in credit control within a professional services or complex billing environment, strong Excel skills, and the ability to influence Partners and stakeholders across the business. English, Cantonese and Mandarin are valued.

Qualifications

• 3–5+ years in a credit control/working capital role in a professional services or similar environment.
• Strong Excel and data analysis skills.
• Ability to influence Partners and stakeholders and communicate financial insights.

Responsibilities

• Manage end-to-end working capital cycle for matters, including WIP review, billing, processing and collections.
• Oversee credit control to monitor aging balances and support bad debt provision estimation.
• Coordinate client onboarding and vendor setup for new matters and ensure proper rate agreements.
• Provide detailed financial information for billing, including hourly schedules and disbursements.
• Assist in annual audit processes with sample and information regarding WIP and debtor balances.

Skills

Credit control

Stakeholder management

Financial analysis

Billing and collections

Excel

Education

Bachelor’s degree in a relevant discipline

Tools

Elite 3E

Job description

We have an exciting opportunity for a Working Capital Controller to join our Finance team, based in A&O Shearman’s Hong Kong Office.

Finance team – Hong Kong

The Finance team, led by the CFO of Hong Kong, aims in producing high quality advice and relevant information to decision makers and stakeholders.

• building relationship with Partners
• ensuring compliance with regulations
• deliver our services efficiently

What you will do

Provide Support to the Partners, stakeholders and the finance team in Hong Kong:

• Work as a member of the Working Capital Team in Hong Kong, focus on management of the financial elements of matter lifecycle. Including matter inception, billing, collections, profitability analysis and other related reporting and activities.
• Partner relationships and acting as a commercial advisor to the business.
• Overseeing the credit control function, hands on responsibility for managing, prioritising, and reducing lock up days.

Working Capital Control

• Prepare monthly billing and collection forecasts and manage end-to-end working capital cycle for Partners and/or practice groups, inclusive of reviewing WIP, bill preparation, bill processing and collection.
• Monitor aging balances and support bad debt provision estimation.
• Manage end-to-end matter and client financial lifecycle, suggest improvements to enhance the quality of service and seek efficiencies.
• Contribute to the annual audit process by providing samples and information in relation to WIP and debtor balances and anything related that is necessary for local fiscal year-end processes.
• Managing rates within 3E and working with Partners to ensure the matters are set up correctly and the client finance related requirements are fully understood by reviewing the client contracts.
• Involve in the Matter Inception workflow process, overall ownership of completion to ensure rate agreements are reviewed in a timely manner and helping throughout the client rate negotiations.
• Oversee the E-Billing process, coordinate invoice submissions with e-billing team, ensuring all issues are being followed-up and resolved promptly.
• Manage the process of client on-boarding, liaise with AOS on-boarding team and provide all required documentation and fee earners’ details and their respective rates.
• Manage Daily Paid Receipts from bank checking, posting payments to reporting.
• Vendor setup; where the working capital controller would assist in on-boarding AOS as new clients’ vendor in order to properly process payments of AOS invoices, by providing documentation like bank reference letter, copies of business registration, supplier form etc. as required by the client.
• Actively monitor client money; where the working capital controller would constantly review clients’ money with the matter Partner, and provide updates on the balances, seek instructions from the matter Partner on applying clients’ money towards our bills and/or returning any excess amount to the client when necessary.
• Advise on billing and collection technical tax related matters – often cross border – seek assistance or advice from others.
• Provide detailed financial information in support of bills e.g. hourly schedules, disbursements and narrative breakdowns. Prepare clients’ detailed billing schedules as requested.
• Provide training to Legal PA’s for bill and time narrative completion in 3E and support them going forward
• Liaise with Working Capital Controllers across the network on cross unit matters and billings.

Client, commercial and relationships

• Use and promote the Pricing and Profitability Models, provide appropriate support and assistance to Partners and working capital manager (WCM) on pricing of matters and reporting on matter profitability
• Understand local and global client rate agreements, support the WCM in other offices on global / regional client rate negotiations
• Regular meetings with Partners to review the working capital on their current matters.
• Comprehensive follow-up of action items, such as time transfer, time write off, disbursements, queries etc.
• Deal with enquiries from clients, Partners and fee earners relating to financial aspects of client matters.
• Develop and maintain relationships with finance contacts at key clients to ensure prompt and efficient processing of AOS’s bills and collection of cash.
• Develop close relationships with BD teams across the network and provide financial support.

What you will have

Competencies for success

• Three to five years or more experience in a credit control management role in a leading company, preferably professional services type environment or B2B in a complex billing environment
• Ability to influence Partners and stakeholders for effective and efficient decision making, esp. prompting actions from parties, both internally and externally, in driving positive impact and progress at all stages of the matter and contract to cash cycle.
• Excellent communicator; able to explain complex issues to both financial and non-financial stakeholders.
• Result driven; having a proactive, goal orientated approach to decision making.
• Outstanding interpersonal skills and inquisitive.

Qualifications and work experience

• Bachelor’s degree in a relevant discipline
• Strong technical skills including work knowledge in Excel and Word
• Experience with Elite 3E is a distinct advantage but not essential.
• Excellent written, oral and presentation skills in English, Cantonese and Mandarin

What we can offer you

To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.