Temporary Conference Events Assistant - 2 months Contract

Jefferies; Hong Kong; On-site; HKD 83,000 - 165,000; Full time

Job summary

Jefferies Asia Forum seeks contract staff for an on-site event in Hong Kong (March 16–18, 2026). You will coordinate presenter requirements and meeting schedules, manage registrations and communications, and ensure delivery of materials and equipment for a multi-track forum.

Fluent English is required; strong Putonghua is a plus. HK residency with a valid work permit is necessary, and candidates should be ready for long hours during event days.

Qualifications

• Fluent English is a MUST. Strong Putonghua is an advantage.
• Excellent computer skills; experience with database programs such as MS Access, Excel and mail merge.

Responsibilities

• Coordinate presenter requirements, registrations, bios and participation details.
• Update teams on corporate acceptances, printouts, equipment needs, and participant communications.
• Schedule and liaise about ~4000 meeting interactions for delegates and manage forum-related matters.

Skills

Fluent English

Putonghua (Mandarin)

Attention to detail

Client focus

Team collaboration

Tools

MS Access

Excel

Mail merge

Job description

Jefferies Asia Forum – contract staff required

The Jefferies Asia Forum will take place in Hong Kong from March 16-18, 2026. During the three days of the event, we will be hosting 3-4 tracks of presentations (ranging from 50 pax – 500 pax), and scheduling over 4000 client interactions. Over the course of the event, approximately 1000 delegates from around the world, 210+ corporate participants from the Asia region and 30-40 expert speakers will be participating. In addition we will be hosting bespoke tours for clients pre and post the forum.

Job Description

Jefferies Asia Forum – contract staff required

The Jefferies Asia Forum will take place in Hong Kong from March 16-18, 2026. During the three days of the event, we will be hosting 3-4 tracks of presentations (ranging from 50 pax – 500 pax), and scheduling over 4000 client interactions. Over the course of the event, approximately 1000 delegates from around the world, 210+ corporate participants from the Asia region and 30-40 expert speakers will be participating. In addition we will be hosting bespoke tours for clients pre and post the forum.

Corporate Support

• You will be involved with coordinating presenter requirements and their meeting schedules for the forum. This will include their registrations, updating presenter details such as bios and participation requirements, updating teams re corporate acceptances, coordinating printouts of presentations, preparation of equipment needed, as well as keeping in regular contact with the corporates about their participation.
• Strong Putonghua skills will be necessary for this role

Client Support

• As part of the client liaison team you will assist in scheduling approximately 4000 meeting interactions for delegates as well as liaise with delegates on their schedules and other forum related matters.
• Someone who enjoys the challenge of solving complex puzzles will be suitable for this role.

Requirements For All Roles

• Candidates must be in Hong Kong, be a Hong Kong resident and have a work permit to be eligible.
• Fluent English is a MUST. Strong Putonghua is an advantage.
• Excellent computer skills. Preference for candidates with extensive experience with database programs such as MS Access, excel and mail merge programs.
• Excellent attention to detail – cross referencing schedules, double checking records, etc.
• Highly client focused and results driven.
• Ability to collaborate across multiple functions and organizations.xcellent communications skills, writing skills and presentations skills.
• Must be a proactive "roll up the sleeve" type of person with a "can do" attitude.
• Must be able to work long hours and over time as required.
• Minimum 2-3 years of work experience in a similar capacity is an advantage but not a must. New graduates with strong computer, logistics and communications skills will also be considered.

About Us

Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments.

At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.

Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with disabilities, as required by applicable law.