Technical Coordinator

Hong Kong Executive Search; Hong Kong Island; On-site; HKD 300,000 - 540,000; Full time

Job summary

Hong Kong Executive Search seeks a Technical Coordinator for our client, a leading containership operator in Hong Kong. You will provide vessel technical support, coordinate services, and ensure stores and spares are supplied for company-managed vessels.

Key requirements include 2+ years in a ship management role, MS Office proficiency, and experience sourcing ship spares; sailing experience as an Engineer is preferred. Occasional after-hours support may be required.

Qualifications

• 2+ years in a ship management or engineering role.
• Proficiency with MS Office.
• Experience sourcing ship spares and services.
• Ability to work under pressure in a fast-paced environment.
• Willingness to extend after-hours support.
• Experience as Engineer on containerships is preferred.

Responsibilities

• Familiar with Health, Safety, Environmental Protection and Quality Policy and EMS policies and report environmental noncompliance to management.
• Update vessel particulars, set up annual ship surveys, and create SPOs for annual services.
• Maintain guarantee claim files with invoices and backups.
• Support SPOs, people and tooling during major repairs.
• Support dry-dock planning, specification compilation and execution of SPOs.
• Support routine maintenance and certificate folders.
• Ensure drawings and manuals are up to date for each ship class and manage library copies.
• Compile KPI statistics and assist with department reporting.
• Coordinate with fleet admin to keep technical operations filing current.
• Provide vendor performance feedback.
• Participate in projects like service contract management or fleet system enhancements.
• Review vendor invoices per AAP guidelines and assist with urgent spare freight if needed.

Skills

MS Office

Sourcing ship spares

Vessel operations

Pressure handling

After-hours support

Sailing experience

Tools

MS Office

Job description

It is a leading independent charter owner and operator of containerships.

Location

Hong Kong

Report to

Fleet Manager

Job Summary

The Technical Coordinator provides vessel technical support; coordinates service and repairs and works closely with purchasers and other team members to ensure company-managed vessels are supplied with all necessary stores and spares. This position assists the vessel managers where possible for effective, safe and economical management of assigned vessels.

Responsibilities

• Is familiar with the Health, Safety, Environmental Protection and Quality Policy (PL-005), and understands the responsibilities under the Environmental Management System (EMS). In keeping with this and other compliance policies, they understand their duty to report any environmental noncompliance and/or concern to their manager or members of the senior management team (including the highest level of management) either directly or through the open reporting system as per Management System guidelines.
• Updates vessel particulars, helps set up annual ship surveys, and creates, organizes, and issues Service Purchase Orders (SPOs) for annual services.
• Provides continuity on guaranteed management and follow up; ensures guarantee claim files are kept up to date with all invoices and backups
• Provides support to SPOs, people and tooling during major repairs.
• Provides support for dry-dock planning, specification compilation and execution of SPOs.
• Provides support for routine maintenance.
• Assists with certificate folders.
• Ensures drawings and manuals are set up for each class of ship and performs ad hoc checks to ensure hard and soft copies remain in the library.
• Helps compile statistical data of Key Performance Indicators (KPIs), guarantee claims, etc. and assists with department reporting.
• Works with the fleet administrative assistant to ensure team technical operations filing is up to date.
• Provide feedback on the vendor performance.
• Participate in various projects assigned by the Manager e.g. service contract management, fleet management system enhancement etc.
• Review of the invoices as received from the vendors and process as per AAP user guide.
• Compliance with P2P guidelines.
• Assist with urgent freight of spares in case required by Fleet Manager.
• Performs other duties as assigned.

Requirements

• 2+ years in a similar role in a ship management company or sailing experience in minimum as 3rdEngineer or 2nd Officer.
• Able to work under pressure in a fast-paced environment.
• Proficiency with Microsoft Office suite (including Outlook, Word, PowerPoint, and Excel)
• Proficiency in sourcing ship spares, services, and stores for containerships is essential.
• Willing to extend after-hours support to Vessel Managers and Fleet Managers.
• Previous sailing experience internationally on containerships as an Engineer is preferred.