Strategic Executive Assistant (5‑Month Maternity Cover)

Viva Sky Ltd; Hong Kong; On-site; HKD 335,000 - 469,000; Full time

Job summary

Viva Sky Ltd in Hong Kong is seeking an experienced Executive Assistant to provide high-level administrative and organizational support to a senior executive, ensuring smooth daily operations and strategic coordination. The role covers calendar management, travel planning, meeting materials, expense reporting, confidential filing, and coordinating company-wide events.

Requires 10+ years of senior-level support, fluency in English and Chinese, and immediate availability for a 5-month maternity

Qualifications

• 10+ years of administrative and secretarial experience supporting senior management.
• High school diploma or equivalent; a bachelor's degree in business administration or related field is often preferred.
• High proficiency in Microsoft Office, calendar management tools, virtual meeting platforms, and Artificial Intelligence tools.
• Excellent time management, bilingual English and Chinese, and strict confidentiality.
• Immediate start and commitment to the full 5-month contract duration.

Responsibilities

• Schedule and prioritize complex meetings and manage Outlook calendars.
• Screen calls, manage email inboxes, draft correspondence, and liaise with stakeholders.
• Coordinate travel for executive and family, including flights and hotel bookings.
• Prepare meeting materials, assemble slides, and track action items.
• Track expenses and maintain basic spreadsheets or databases.
• Maintain secure physical and digital filing systems.
• Coordinate company-wide events and ad-hoc projects.
• Liaise with service providers and organize with vendors for office tasks.

Skills

Calendar management

Email management

Communication

Confidentiality

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Virtual meeting platforms

AI tools

Job description

Viva Sky Ltd in Hong Kong is seeking an experienced Executive Assistant to provide high-level administrative and organizational support to a senior executive, ensuring smooth daily operations and strategic coordination. The role covers calendar management, travel planning, meeting materials, expense reporting, confidential filing, and coordinating company-wide events.

Requires 10+ years of senior-level support, fluency in English and Chinese, and immediate availability for a 5-month maternity