Senior Officer-Facilities

The English Schools Foundation (ESF); Hong Kong; On-site; HKD 520,000 - 760,000; Full time

Job summary

The English Schools Foundation (ESF) in Hong Kong is seeking a Senior Officer - Facilities to oversee estate and facilities management across residential portfolios, ensuring compliance with safety standards and company policies. You will drive maintenance programs, coordinate with contractors and ensure timely project delivery while maintaining exceptional tenant relations.

Applicants should have a degree in facilities management or related disciplines, at least six years of relevant experience

Qualifications

• Degree in Facilities Management, Housing Management or related disciplines
• Excellent written and spoken English and Cantonese
• Excellent communication, prioritising and planning skills
• Experience in managing site staff and front-line staff including security personnel and contractors

Responsibilities

• Estate and Facilities Management: Ensure residential portfolio is maintained
• Emergency repairs, upgrades and ongoing maintenance to company standards
• Conduct inspections & surveys per best practices and compliance
• Ensure maintenance paperwork is complete and aligned with policy
• Drive all projects with urgency and deadlines
• Maintain health and safety standards at all times
• Support leadership to maximise property occupancy and tenant compliance
• Build/estate guidelines and government regulation compliance
• Customer Service: provide highly responsive, supportive service to tenants and stakeholders
• Respond to queries promptly and follow through to resolution
• Staff Operations: ensure staff meet best practice and company standards
• Oversee supplier contracts, cost control, tender and procurement processes
• Monitor servicing contracts to ensure policy compliance
• Supervise fitting-out works and RM works to standards
• Oversee property and facilities service administration systems
• Proficiency in PC skills including MS Word, Excel, PowerPoint

Skills

Facilities mgmt

Client-facing

English & Cantonese

Project coordination

Education

Degree in Facilities Management or related

Tools

MS Word

Excel

PowerPoint

Job description

We are looking for a Senior Officer - Facilities to join the team.

Responsibilities

Estate and Facilities Management:

Ensure residential portfolio is maintained

Emergency repairs, upgrades and ongoing maintenance to company standards

Perform inspections & surveys in line with best practices and company compliance

Ensure all paperwork & administration pertaining to maintenance is complete, accurate and in accordance with company policy and accurate

Driving all projects through with a sense of urgency and meeting deadlines

Ensure health and safety standards are in place at all times

Support company leadership in ensuring maximum property occupancy

Support company leadership in ensuring tenants understand and adhere to

Building/estate guidelines and/or government regulations and compliance

Customer Service:

Provide target highly responsive, supportive and helpful customer service culture;

Provide target service culture to tenants, internal company stakeholders and external parties

Respond to customer queries quickly, take responsibility to follow through to resolution

Staff Operations:

Ensure staff are performing to best practice and company standards and expectations

Ensure staff are providing the target customer service culture to ESF stakeholderssupplier contracts: cost control, performance management, tender and procurementprocesses

Monitoring and managing servicing contracts staff are in line with government and company policy at all times

Requirements

Degree holder in Facilities Management, Housing Management or related disciplines

Minimum 6 years of relevant working experience in facilities, estates, property management for commercial, luxury residential, staff quarter or similarportfolio

Excellent client-facing skills, ability to handle clients and tenants independently and work under pressure

Excellent command of written and spoken English and Cantonese

Excellent communication, prioritising and planning skills and experience in working on multiple tasks and projects

Experience inmanaging the performance of site staff and front-line staff, including the security personnel, and other service providers andcontractors

Experience insupervising fitting-out works, R&M works etc., ensuring the workmanship is up to company standards

Experience inmanaging property and facilities service administration systems

Proficiency in PC skills, including MSWord,Excel andPowerPointetc

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.

www.esf.edu.hk

About the Team

The English Schools Foundation (ESF) is a modern, well-managed educational organisation, committed to offering an international education to students drawn from over 70 countries. We are proud to be at the forefront of the educational hub in Hong Kong. We actively take advantage of the opportunities that Hong Kong offers as Asia’s world city and the principal gate-way to China.

The curriculum, leading to the International Baccalaureate, is adapted to Hong Kong, and the Asia Pacific region. ESF’s 1,100 teachers are highly qualified bringing with them experience from Australia, Canada, New Zealand, the United States, the UK and many other international school systems. All schools offer a broad range of out-of-school activities in Hong Kong and overseas.

ESF has over 18,000 students. Our culture is one of joy in learning and pride in achievement. The great majority of our students study for the IB Diploma and gain entry to universities all over the world. ESF has a long-standing commitment to children with individual needs and is the principal provider for English-speaking children with special educational needs in Hong Kong. For further details about ESF, please visit our website at https://www.esf.edu.hk/.